Governance Committee Regular Meeting Agenda

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Governance Committee
Agenda
 
Date:Wednesday, April 9, 2025
Time:10:00 am - 3:00 pm
Location:Electronic Zoom Meeting
Pages
1.  CALL TO ORDER
2.  AGENDA
2.1  New Items and Re-Ordering of the Agenda
2.2  Approval of Agenda
3.  PUBLIC COMMENT PERIOD
4.  DELEGATIONS
None.
5.  CORRESPONDENCE
5.1  2025-03-13 Email from Trustee Boland to Executive Committee - Legal costs and the
proposed Trust Council Secretariat
3 - 3
Forwarded from Executive Committee
6.  ADMINISTRATIVE COORDINATION
6.1  Draft Minutes of Previous Meetings
6.1.1   Draft Minutes of the January 29, 2025 Governance Committee
4 - 13
For review and approval.
6.2  Resolutions Without Meeting
None.
6.3  Follow up Action List
14 - 14
For review
7.  BUSINESS - WORK PROGRAM ITEMS
7.1  Approved Budgets for 2025/26 - Briefing
15 - 24

7.2  Review of Governance Committee Mandate - Discussion
This agenda item was postponed from the November 5, 2024 meeting. At the January
29, 2025 meeting, Chair Gedye indicated that she and Trustee Patrick would conduct
an informal poll of Committee members in regards to assessing the mandate and
performance of the Committee that can inform a discussion at the next scheduled
meeting of April 9, 2025.
7.3  2022 Governance Review Recommendations - Request For Decision
25 - 43
That Governance Committee forward the attached Request for Decision dated April 9,
2025 to Committee of the Whole for discussion and endorsement of
recommendations to Trust Council.
8.  BUSINESS - NEW
9.  WORK PROGRAM
44 - 46
For review and referral to Trust Council before each quarterly TC meeting
10.  NEXT MEETING
Wednesday, August 13, 2025 from 10:00 a.m. to 3:00 p.m.
11.  CLOSED MEETING
that the meeting be closed to the public in accordance with the Community Charter, Part 4,
Division 3, s.90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including
communications necessary for that purpose; and that the recorder and staff attend the
meeting.
12.  RISE AND REPORT
If desired.
13.  ADJOURNMENT
*Approximate time is provided for the convenience of the public only and is subject to change
without notice.
2

Legal costs and the proposed Trust Council Secretariat
From:Mairead Boland
Sent:Thursday, March 13, 2025 10:48 AM
To:David Marlor; Lori Foster; Stefan Cermak; Clare Frater; Timothy Peterson;
Julia Mobbs; David Maude; Laura Patrick; Alexandra Trifonidis; Tobi Elliott;
Rueben Bronee
Cc:Aaron Campbell; Alex Allen; Ben Mabberley; Dag Falck; David Graham;
Grant Scott; Jamie Harris; Jeanine Dodds; Joe Bernardo; Judith Gedye; Ken
Hunter; Kristina Evans; Lee Middleton; Lisa Gauvreau; Mairead Boland;
Mikaila Lironi; Peter Luckham; Sam Borthwick; Sue Ellen Fast; Susan Yates
Subject:Legal costs and the proposed Trust Council Secretariat
To EC and staff
Cc Trustees 
Following up on the conversation today, and in the context of potential cost/benefits for Trust
Council Secretariat :
Could we (or the Governance Committee) see a breakdown of the total Legal spend on the
following  b

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