CAOPEP Committee Regular Meeting Minutes
· Islands Trust Area · Meeting Documents · 2025
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Topics: Governance & budget — our classification, not the Trust's.
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ADOPTED CAOPEP Committee Minutes of a Regular Meeting February 18, 2025 ADOPTED Page 1 of 4 Chief Administrative Officer Performance Evaluation Policy Committee Minutes of a Regular Meeting Date: Location: February 18, 2025 Electronic Meeting Members Present: Peter Luckham, CAOPEPC Chair; and Chair, Islands Trust Laura Patrick, CAOPEPC Vice-chair; and Chair, Regional Planning Committee Tobi Elliott, Vice-chair, Executive Committee David Maude, Vice-chair, Executive Committee Tim Peterson, Vice-chair, Executive Committee Kristina Evans, Chair, Trust Programs Committee Sue Ellen Fast, Chair, Financial Planning Committee Judith Gedye, Chair, Governance Committee Staff Present: Rueben Bronee, Chief Administrative Officer David Marlor, Director, Legislative Services Robert Barlow, Legislative Services Clerk/Recorder Others Present: Nick Lay, Senior Consultant, Leaders International 1. CALL TO ORDER Chair Luckham called the meeting to order at 9:01 a.m. and acknowledged that members were working broadly across Coast Salish territory. 2. AGENDA By general consent the agenda was adopted as presented. 3. ADMINISTRATIVE COORDINATION 3.1 Minutes of Meetings 3.1.1 Chief Administrative Officer Performance Evaluation Policy Committee (CAOPEP) Minutes of January 13, 2025 Not available. 3.2 Resolutions Without Meeting 3.2.1 CAOPEP Committee Resolution Without Meeting 2025-01 – Set Meeting Date of February 18, 2025 Received for information. ADOPTED CAOPEP Committee Minutes of a Regular Meeting February 18, 2025 ADOPTED Page 2 of 4 3.3 Follow-Up Action List None. 4. BUSINESS 4.1 Chief Administrative Officer Job Profile – DRAFT Committee discussion included: a formatting correction is required as page 10 of the agenda package shows numbering from 1 to 10 without signifying anything and shows the first specific accountability/deliverable starts at number 11 rather than number 1. Director Marlor indicated that the job profile has been sent to the Public Service Agency for their review and that if they should have any major concerns, they will be brought to the Committee’s attention. CAOPEPC-2025-003 It was MOVED and SECONDED, that the CAOPEP Committee endorse the job profile dated February 18, 2025, subject to assistance from staff for formatting corrections. CARRIED 4.2 Chief Administrative Officer (CAO) Performance Evaluation Policy – DRAFT Nick Lay, Senior Consultant, Leaders International, listed the key information used to develop the draft policy, including Committee discussions, a survey of members of the Committee, and a general performance evaluation policy template for various public sector organizations. 5. NEW BUSINESS None 6. CLOSED MEETING CAOPEPC-2025-004 It was MOVED and SECONDED, that the meeting be closed to the public in accordance with the Community Charter, Part 4, Division 3, s.90, (1)(a)
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