Financial Planning Committee Regular Meeting Minutes
· Islands Trust Area · Meeting Documents · 2025
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Topics: Governance & budget — our classification, not the Trust's.
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ADOPTED Financial Planning Committee Minutes of a Regular Meeting February 19, 2025 ADOPTED Page 1 of 7 Financial Planning Committee Minutes of a Regular Meeting Date of Meeting: Location: February 19, 2025 Electronic Meeting Members Present: Sue Ellen Fast, Bowen Island Municipality (Chair) Mairead Boland, Saturna Island Local Trust Area (LTA) (Vice-Chair) Alex Allen, Hornby Island LTA, Trust Programs Committee Representative Tobi Elliott, Gabriola Island LTA, Executive Committee Judith Gedye, Bowen Island Municipality, Governance Committee Representative David Graham, Denman Island LTA Peter Luckham, Thetis Island LTA, Executive Committee David Maude, Mayne Island LTA, Executive Committee Laura Patrick, Salt Spring Island LTA, Regional Planning Committee Representative Tim Peterson, Lasqueti Island LTA, Executive Committee Susan Yates, Gabriola Island LTA, Islands Trust Conservancy Board Representative Staff Present: Rueben Bronee, Chief Administrative Officer Julia Mobbs, Director, Financial and Employee Services Stefan Cermak, Director, Planning Services Clare Frater, Director, Trust Area Services David Marlor, Director, Legislative and Information Services Nancy Roggers, Finance Officer Robert Barlow, Legislative Services Clerk/Recorder 1. CALL TO ORDER Chair Fast called the meeting to order at 10:30 a.m. and acknowledged that participants in the meeting were in Coast Salish territories. 2. AGENDA 2.1 Review of the Agenda No changes to the agenda were presented for consideration. 2.2 Approval of the Agenda By general consent the Committee approved the agenda as presented. 3. PUBLIC COMMENT PERIOD No member of the public was present. ADOPTED Financial Planning Committee Minutes of a Regular Meeting February 19, 2025 ADOPTED Page 2 of 7 4. DELEGATIONS None. 5. CORRESPONDENCE None. 6. ADMINISTRATIVE COORDINATION 6.1 Minutes of Previous Meetings 7.1.1 Financial Planning Committee Draft Minutes of January 22, 2025 By general consent the Committee approved the minutes as presented. 6.2 Resolutions Without Meeting None. 6.3 Follow up Action List (FUAL) It was noted that the item on the List concernng staff providing a review of legislation, bylaws and policy in regards to reconsideration of resolutions is agenda item 8.2. 7. BUSINESS - WORK PROGRAM ITEMS 7.1 December 31, 2024 Financial Report - Request For Decision Director Mobbs introduced the Request For Decision. Committee discussion included: the over-expenditures on litigation and enforcement expenses are a result of those expenses having been under-budgeted, and as a result of substantial litigation expenses that have incurred the most substantial contributor to underspending is the result of projects not advancing and staff vacancies almost a quarter of staff are on leave or on a temporary placement or the staff position is vacant this was an
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