Executive Committee Regular Meeting Agenda

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Executive Committee
Agenda
 
Date:February 5, 2025
Time:9:15 am
Location:Electronic Meeting, and a physical location to view the livestream of the meeting:
Islands Trust Victoria Office
#200 - 1627 Fort Street
Victoria, BC V8R 1H8
Pages
1.  CALL TO ORDER
2.  TERRITORIAL ACKNOWLEDGEMENT
3.  APPROVAL OF AGENDA
3.1  Introduction of New Items
3.2  Approval of Agenda
4.  RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING
No items to rise and report. 
5.  ADOPTION OF MINUTES
5.1  Draft Executive Committee Meeting Minutes of January 15, 2025
5 - 14
For review and approval
6.  FOLLOW UP ACTION LIST AND UPDATES
6.1  Follow Up Action List/Director/CAO Updates
15 - 24
6.2  Local Trust Committee Chair Updates
6.3  Islands Trust Conservancy Liaison Update
7.  BYLAWS FOR APPROVAL CONSIDERATION
None
8.  TRUST COUNCIL MEETING PREPARATION
8.1  Executive
8.1.1  Islands Trust Strategic Plan - Briefing
25 - 32

8.2  Planning Services
8.2.1  Salt Spring Island Dec 12 Resolution - Briefing
33 - 34
8.3  Administrative Services
8.4  Trust Area Services
8.4.1  Martin Natural Area Protection Tax Exemption (NAPTEP) Certificate, Salt
Spring Island - Request for Decision
35 - 39
THAT the Islands Trust Council request the Secretary to issue a NAPTEP
Certificate for the covenanted portion of the property described as PID:
000-363-740, Lot A, Section 39, South Salt Spring Island, Cowichan District,
Plan 35768, subject to registration of a conservation covenant and
completion of a baseline inventory report consistent with the standards
developed for NAPTEP.
8.5  Legislative and Information Services
9.  EXECUTIVE COMMITTEE PROJECTS
9.1  Trust Council Initiated
9.1.1  Executive
9.1.2  Trust Area Services
9.1.2.1  Policy Statement Amendment Project Survey Options -
Briefing
40 - 42
9.1.3  Planning Services
9.1.4  Administrative Services
9.1.5  Legislative and Information Services
9.1.5.1  Programmer Co-op Business Case - Request For Decision
43 - 47
That Executive Committee approve the Programmer Co-op
Business Case and forward to Financial
Planning Committee for inclusion in the 2025/26 fiscal year
budget.
9.2  Executive Committee Initiated
9.2.1  Executive
9.2.1.1  Executive Committee Additional Meetings - Briefing
48 - 51
2

9.2.1.2  Executive Committee 2025/26 Meeting Expense Budget -
Request For Decision
52 - 55
THAT Executive Committee direct staff to prioritize already
budgeted funds for Executive Committee Meeting Expenses
to fund in-person meetings with Bowen Island Municipality
and San Juan County, and make all regular Executive
Committee meetings electronic in fiscal year 2025/26.
9.2.2  Trust Area Services
9.2.2.1  2024/25 Annual Report Outline - Request For Decision
56 - 58
That the Executive Committee approve the proposed table of
contents for the 2024/25 Annual Report. 
9.2.2.2  Islands Trust Property Tax Assessment Notice Insert for
2025/26 - Briefing
59 - 61
9.2.2.3  2025 BIM Tax Notice Content - Briefing
62 - 63
9.2.2.4  Coast Salish Are Considerations - Bri

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