CAOPEP Committee Regular Meeting Minutes

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ADOPTED 
CAOPEP Committee 
Minutes of a Regular Meeting 
January 13, 2025 ADOPTED Page 1 of 3 
Chief Administrative Officer 
Performance Evaluation Policy Committee 
Minutes of a Regular Meeting 
 
Date:  
Location:  
January 13, 2025 
Electronic Zoom Meeting 
 
Members Present: Peter Luckham, CAOPEPC Chair; and Chair, Islands Trust 
 Laura Patrick, CAOPEPC Vice-chair; and Chair, Regional Planning Committee 
 Tobi Elliott, Vice-chair, Executive Committee 
 David Maude, Vice-chair, Executive Committee 
 Tim Peterson, Vice-chair, Executive Committee 
 Judith Gedye, Chair, Governance Committee 
 Kristina Evans, Chair, Trust Programs Committee 
 Mairead Boland, Acting Chair, Financial Planning Committee 
  
Staff Present: Rueben Bronee, Chief Administrative Officer  
 David Marlor, Director, Legislative Services 
 Lori Foster, Executive Administrative Assistant/Recorder 
  
Others Present: Nick Lay, Senior Consultant, Leaders International 
  
1. CALL TO ORDER 
 
Chair Luckham called the meeting to order at 9:04 a.m. 
 
2. LAND ACKNOWLEDGEMENTS 
 
Committee members introduced themselves and each provided a land acknowledgement 
from the territories they were participating electronically. 
 
3. APPROVAL OF AGENDA 
 
By general consent the agenda was adopted as presented. 
 
4. MINUTES OF PREVIOUS MEETING 
 
4.1 CAOPEP Committee Minutes of December 19, 2024 
 
By general consent the Chief Administrative Officer Performance 
Evaluation Policy Committee Minutes of December 19, 2024 were adopted 
as presented. 
 
5. FUAL 
 

ADOPTED 
CAOPEP Committee 
Minutes of a Regular Meeting 
January 13, 2025 ADOPTED Page 2 of 3 
Received for information. 
 
6. BUSINESS 
 
6.1 Consultant's Update - verbal report 
 
Nick Lay, Senior Consultant, Leaders International, gave a verbal update regarding 
the progress of the survey circulated to senior staff and members of the Committee 
that would be informing the development of the draft policy. 
 
The Committee discussed budgeting for the hiring of a consultant to perform the 
annual review of the CAO position with the intent to include this option into the draft 
policy. 
 
CAOPEPC-2025-001 
It was MOVED and SECONDED, 
that the CAOPEP Committee request staff to come back with budget options 
for a Chief Administrative Officer annual review. 
CARRIED 
 
6.2 CAO Position Profile - Draft for Review 
 
The Committee discussed the draft position profile included in the agenda package. 
 
6.2.1 Position Profile - clean copy 
 
By general consent Trustees Evans, Elliott and Patrick will work on a 
final draft of the CAO job profile regarding the discussed input in this 
meeting to include placement of competencies and Diversity, Equity 
and Inclusion items and return the draft to the February 3 meeting. 
 
6.2.2 Position Profile - redline copy 
 
Received for information. 
 
6.3 CAO Probationary Review List 
 
The Committee discussed the list included in the agenda package. 
 
7. NEW BUSINESS 
 
 None. 
 
8. CLOSED MEETING 
 
C

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