Regional Planning Committee Special Meeting Agenda

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Regional Planning Committee
Agenda
 

Date:Thursday, April 25, 2024
Time:10:00 am - 1:00 pm
Location:Electronic Zoom Meeting
Pages
1.CALL TO ORDER
2.AGENDA
2.1Review of the Agenda
Late items, new items and re-ordering of the agenda
2.2Approval of Agenda
3.PUBLIC COMMENT PERIOD
4.DELEGATIONS
5.BUSINESS - WORK PROGRAM ITEMS
5.1Governance Review Annex 1 - Recommendations Summary - BRF
3 - 27
5.1.1Summary Table of Annex 1 Recommendations
5.1.2Annex 1 Extract
6.BUSINESS - OTHER
7.BUSINESS - NEW
8.NEXT MEETING
The next Regional Planning Committee meeting is May 24th, 2024. 
9.CLOSED MEETING
If desired:
That the meeting be closed to the public in accordance with the Community Charter, Part 4,
Division 3, s.90, (quote the pertinent section here, for example, (1)(a) personal information
about...) and that the recorder and staff [attend/not attend] the meeting.
10.RISE AND REPORT
If desired

11.ADJOURNMENT
*Approximate time is provided for the convenience of the public only and is subject to change
without notice.
2

Islands Trust Briefing Page 1 
 
 
 
 
BRIEFING 
 
 
To: Regional Planning Committee  For the Meeting of: April 25, 2024 
     
From: Robert Kojima,  
Regional Planning Manager 
 Date Prepared: April 4, 2024 
     
SUBJECT:
  
Governance Review – Annex 1 Recommendations Summary  
 
 
PURPOSE: To provide Regional Planning Committee with a summary of the recommendations of the 
2022 Governance Review specific to Planning Services. 
 
BACKGROUND: The Governance Review was completed in early 2022. While the focus of the review was 
on overall governance of the Islands Trust, the scope also included Local Planning Services and a number 
of planning related recommendations were included in an appendix to the report (Annex 1).  There has 
been no specific direction from Trust Council to undertake implementation of the Annex 1 
recommendations, however RPC’s terms of reference include providing policy guidance for staff and 
LTCs, and advising on the provision and allocation of resources to deliver planning services.  
Consequently, staff have reviewed the recommendations in Annex 1 and provided updates and 
comments on the status of the various recommendations in the attached table.   
 
The 2018 Review of Local Planning Services resulted in significant changes to the organization of 
Planning Services, as a result many of the items in Annex 1 are already on-going or in some cases have 
been implemented.  The unimplemented items tend to be longer term actions, such as reducing the 
number of bylaws, reviewing all OCPs/LUBs, and relocating offices.  As there is no direction from Trust 
Council to implement the recommendations of Annex 1, staff are providing this for RPC’s information. 
This table was initially provided to RPC in April 2023, but review by the committee was deferred at 
several meetings. A special meeting has now been scheduled to specifically review the Annex 1 
recommendations.  The attached Summary Table has been updated in several a

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