Financial Planning Committee Regular Meeting Agenda
· Islands Trust Area · Meeting Documents · 2024
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Topics: Marine & foreshore · Fresh water & aquifers · Housing & affordability · Forestry & trees · Bylaw enforcement · First Nations & reconciliation · Transportation & ferries · Governance & budget · Climate & environment — our classification, not the Trust's.
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Financial Planning Committee Revised Agenda Date:Wednesday, January 24, 2024 Time:10:00 am - 3:00 pm Location:Electronic Zoom Meeting Pages 1. CALL TO ORDER 2. AGENDA 2.1 Review of the Agenda Committee to consider late items, new items and re-ordering of the agenda plus consider any need to create an in camera meeting Expected late Item: 7.2.2.6 Protected Area Management Resources Briefing - from Islands Trust Conservancy • 2.2 Approval of Agenda 3. PUBLIC COMMENT PERIOD 4. DELEGATIONS None. 5. CORRESPONDENCE None. 6. ADMINISTRATIVE COORDINATION 6.1 Draft Minutes of Previous Meetings 6.1.1 FPC Minutes of November 8, 2023 4 - 11 For review and approval 6.2 Resolutions Without Meeting None. 6.3 Follow up Action List 12 - 15 For review 7. BUSINESS - WORK PROGRAM ITEMS 7.1 Budget Guidelines - Discussion 7.2 Business Cases Improvements - DIscussion 7.2.1 Strategic and Programming Initiatives 7.2.1.1 EC: Policy Statement Amendment Project 16 - 24 7.2.1.2 TPC: Stewardship Education Program 25 - 28 7.2.1.3 TPC: Secretariat Services 29 - 33 7.2.1.4 RPC: Housing Needs Assessment: North/South Gulf Islands 34 - 38 7.2.1.5 RPC: Housing Strategy and Housing Options Toolkit 39 - 41 7.2.2 Operational Initiatives and Staffing 7.2.2.1 Building Footprint GIS Data Layer Update 42 - 48 7.2.2.2 Bylaw Portal Licensing and Implementation 49 - 61 7.2.2.3 SSI Office Relocation 62 - 69 7.2.2.4 Microsoft 365 Upgrade - BRF 70 - 71 7.2.2.5 GIS Coordinator 72 - 81 7.2.2.6 Protected Area Management Resources - Briefing 82 - 150 Late item from the Islands Trust Conservancy Board 7.2.3 Local Trust Committee Projects 7.2.3.1 Denman - OCP and LUB Housing Policy Review 151 - 154 7.2.3.2 Gabriola - OCP and LUB Comprehensive Review 155 - 158 7.2.3.3 Mayne - Housing Options 159 - 161 7.2.3.4 North Pender - Housing Access and Affordability 162 - 164 7.2.3.5 Hornby - Relationship Building Actions with K’ómoks First Nation 165 - 172 7.2.3.6 Salt Spring - OCP and LUB Review 173 - 178 7.2.3.7 Salt Spring - Ganges (Shiya’hwt/SYOWT) Village Area Plan 179 - 183 7.2.3.8 Salt Spring - Water Sustainability - Monitoring 184 - 188 7.2.3.9 Salt Spring - Water Sustainability - Proof of Water 189 - 192 7.2.3.10 Salt Spring - Water Sustainability - Watershed Protection Plan Coordination 193 - 197 7.2.4 ITC Board 7.2.4.1 ITCB 2024/25 Budget Request - BRF 198 - 203 7.2.5 Unfunded Request 7.2.5.1 Eelgrass Mapping - Phase 2 204 - 207 7.3 Budget Changes Since Last Review - BRF 208 - 216 2 7.4 Budget Overview (Updated) - BRF 217 - 226 8. BUSINESS - OTHER 8.1 Allocation of Surplus Draws in the Draft 2024/25 Budget – Request For Decision 227 - 229 That Financial Planning Committee direct staff to allocate $120,500 of the draw from the General Revenue Surplus Fund in the draft 2024/25 budget to expenses related to the Microsoft 365 conversation project, in an effort to reduce the draft 2024/25 Bowen Island Municipal tax levy. 8.2 Summary of Data for Budget Dis
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