CAO Hiring Committee Regular Meeting Minutes

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CAO Hiring Committee 
Minutes of a Regular Meeting  
January 19, 2024 ADOPTED Page 1 of 3 
   CAO Hiring Committee 
Minutes of a Regular Meeting 
 
Date:  
Location:  
January 19, 2024 
Electronic meeting  
A public venue to watch the livestream: 
Islands Trust  
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Trustee 
 Tobi Elliott, Vice-Chair, Gabriola Trustee 
 David Maude, Vice-Chair, Mayne Trustee 
 Timothy Peterson, Vice-Chair, Lasqueti Trustee 
Kristina Evans, Chair, Trust Programs Committee 
Joe Bernardo, Chair, Financial Planning Committee 
Judy Gedye, Chair, Governance Committee 
Laura Patrick, Chair, Regional Planning Committee 
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services (DLS) 
  
1. CALL TO ORDER 
 Chair Luckham called the meeting to order at 9:03 a.m. 
A point-of-order was called on whether the CAO should be in the meeting. The Chair 
determined that the CAO should be present and called for a vote on affirming the Chair’s 
position. The vote was in favour. 
 By general consent the Committee agreed the CAO should remain in the meeting. 
2. APPROVAL OF AGENDA 
The following were presented for consideration as new items: 
 
 5.0A    Appointment of a Vice-Chair  
 5.0B    Discussion of whether or not the meeting should be held in-camera  
By general consent the agenda was adopted as amended.  
3. MINUTES OF PREVIOUS MEETING 
None. 
4. ROUNDTABLE 
Trustee Bernardo indicated that this is a very important process. 

 
CAO Hiring Committee 
Minutes of a Regular Meeting  
January 19, 2024 ADOPTED Page 2 of 3 
Trustee Elliott indicated she did not think the committee needed to amend the policy regarding 
the composition of the Committee, and that the timeline is very short. 
5. BUSINESS 
5.0A Vice-Chair Appointment 
By general consent the Committee appointed Trustee Patrick as Vice-Chair for 
this meeting. 
5.0B In-Camera Discussion  
CAOHC-2024-001 
It was MOVED and SECONDED, 
that the meeting be closed to the public under s,90(1)(a), (c), (n) of the 
Community Charter for discussion regarding personal information about an 
identifiable individual who holds or is being considered for a position as an 
officer, employee or agent of the Islands Trust or another position appointed by 
the Islands Trust, labour relations or other employee relations, and to 
determine whether the consideration of whether a this committee’s meeting 
should be closed under a provision of those subsections.  
CARRIED 
The meeting was closed to the public at 9:38 a.m. 
The following items 5.1, 5.2, 5.3, 5.4 and 5.5 were transferred to the agenda for the in-camera 
portion of the meeting. 
5.1 Terms of Reference 
5.2 Islands Trust Hiring Process 
5.2.1 Public Service Agency Requirements - Discussion  
5.2.2 Trust Council Input Opportunities - Discussion / Decision  
5.3 Timeline - Discussion  
5.3.1 Meeting Schedule - Discussion / Decision  
5.4 Job De

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