Trust Council Quarterly Meeting Agenda

Extracted text (beginning)

Islands Trust Council
Quarterly Meeting
 
Date:Tuesday, December 5, 2023
Time:1:00 pm - 12:00 pm
Location:Coast Victoria Hotel, Ballroom
146 Kingston Street
Victoria BC, V8V 1V4
Pages
1.  CALL TO ORDER / LAND ACKNOWLEDGEMENT
1:00 PM - 1:00 PM
2.  AGENDA
2.1
Review of the Agenda
Late items, new items and re-ordering of the agenda
2.2
Approval of Agenda
3.  GENERAL BUSINESS ARISING
3.1Consent Agenda Items
By general consent Trust Council adopt the recommendation as presented in item 3.1.1
3.1.1  September Trust Council Draft Minutes
9 - 25
That Trust Council adopt the minutes as presented.
3.1.2  Trust Council Resolutions Without Meeting
None
3.1.3  Trust Council FUAL
This item is moved to 4.2.3 for discussion
3.2
Discussion / Decision Items
1:15 PM - 3:00 PM
3.2.1  Trustee Roundtable
 
BREAK
3:00 pm to 3:15 pm
4.  EXECUTIVE SERVICES
3:15 PM - 4:15 PM

4.1Consent Agenda Items
By general consent Trust Council receives item 4.1.1 and approves item 4.1.2 as
presented.
4.1.1  Chief Administrative Officer - Report
26 - 26
4.1.2  Executive Committee Work Program
27 - 28
4.2
Discussion / Decision Items
4.2.1  Governance Committee Work Program
29 - 29
That Trust Council approve the Governance Committee Work Program.
4.2.2  2024 Meeting Schedule
4.2.2.1  Draft Trust Council Meeting Schedule for 2024 - Request for Decision
30 - 32
THAT Trust Council adopt a 2024 schedule that includes
quarterly meetings on
1.
March 12-141.
June 18-202.
September 24-26, and3.
December 3-54.
 
THAT Trust Council adopt the following locations for its
2024 meetings:
1.
March 12-14, Nanaimo1.
June 18-20, Salt Spring2.
September 24-26, Victoria3.
December 2024, Victoria.4.
4.2.2.2  Trust Council Meeting Costs - Briefing
33 - 34
That Trust Council receive the briefing as presented
2

4.2.3  Meeting and Development Application Procedures and Public Notice
Requirements - Request For Decision
35 - 39
That Trust Council request Staff to prepare a draft amendment to the Trust
Council Meeting Procedures Bylaw under Section 11 of the Islands Trust Act so
that it also applies to all 13 local trust committees, and add amendments to
require release of local trust committees’ agenda outlines a minimum of two
days before release date of full agenda.
THAT Trust Council request staff to prepare a draft Local Trust Committee
Development Procedures Bylaw under Section 11 of the Islands Trust Act that
will establish standard procedures applicable to all local trust committees.
THAT Trust Council request Staff to prepare a Public Notice Policy with a model
Local Trust Committee Public Notice Bylaw, and a draft Trust Council Public
Notice Bylaw.
4.2.4  TC FUAL Review - Discussion
40 - 44
5.  TRUST AREA SERVICES
4:15 PM - 5:30 PM
5.1
Consent Agenda Items
By general consent Trust Council receives items 5.1.1 to 5.1.5 as presented.
5.1.1  Director of Trust Area Services - Report
45 - 50
5.1.2  Policy Statement Amendment Project Update – Briefing
51 - 53
5.1.3  Reconciliation Learning Group programming –

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