Executive Committee Regular Meeting Minutes
· Islands Trust Area · Meeting Documents · 2023
Original Trust document
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Topics: Agriculture & the ALR · Aquaculture & shellfish · First Nations & reconciliation · Governance & budget · Transportation & ferries — our classification, not the Trust's.
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ADOPTED Executive Committee Minutes of a Regular Meeting November 1, 2023 ADOPTED Page 1 of 10 Executive Committee Minutes of Regular Meeting Date: Location: November 1, 2023 Electronic meeting, Public venue Islands Trust 200-1627 Fort Street Victoria, BC V8R 1H8 Members Present Peter Luckham, Chair, Thetis Trustee Tobi Elliott, Vice-Chair, Gabriola Trustee David Maude, Vice-Chair, Mayne Trustee Timothy Peterson, Vice-Chair, Lasqueti Trustee Staff Present Russ Hotsenpiller, Chief Administrative Officer (CAO) David Marlor, Director, Legislative Services (DLS) Clare Frater, Director, Trust Area Services (DTAS) Julia Mobbs, Director, Administrative Services (DAS) Stefan Cermak, Director, Planning Services (DPS) Robert Barlow, Legislative Services Clerk/Recorder 1. CALL TO ORDER The meeting was called to order at 9:15 a.m. Chair Luckham acknowledged being on Coast Salish territory, living on Thetis Island and expressed gratitude for all that he has learned from the Lyackson and Penelakut people that have lived in the area since time immemorial. 2. APPROVAL OF AGENDA 2.1 Introduction of New Items The Committee identified a need for a closed meeting. 2.2 Approval of Agenda By general consent the Committee approved the agenda. 3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING None. 4. ADOPTION OF MINUTES 4.1 Draft Executive Committee Minutes of October 11, 2023 ADOPTED Executive Committee Minutes of a Regular Meeting November 1, 2023 ADOPTED Page 2 of 10 By general consent the Committee approved the minutes as presented. 5. FOLLOW-UP ACTION LIST AND UPDATES 5.1 Follow-Up Action List/Director/Chief Administrative Officer Updates Staff spoke to the status of items on the Follow-up Action List (FUAL), providing updates to the items in progress. 5.2 Local Trust Committee Chair Updates Local trust committee chairs spoke to recently attended and upcoming Local Trust Committee (LTC) meetings. 5.3 Islands Trust Conservancy Liaison Update Vice Chair Elliott indicated that there was nothing new to report. 6. BYLAWS FOR APPROVAL CONSIDERATION 6.1 Saturna Island LTC Bylaw 139 – Request For Decision It was noted that Saturna Island Local Trust Committee is the last local trust committee to adopt such a Freedom of Information and Protection of Privacy bylaw. EC-2023-109 It was MOVED and SECONDED, that Executive Committee approve Saturna Island Local Trust Committee Bylaw No. 139, cited as " Saturna Island Local Trust Committee Freedom of Information and Protection of Privacy Bylaw No. 139, 2023" in accordance with Section 27 of the Islands Trust Act. CARRIED Executive Committee recessed at 10:03 a.m. and returned at 10:15 a.m. 7. TRUST COUNCIL MEETING PREPARATION 7.1 Executive 7.1.1 Review of Trust Council Meeting Procedures and Processes – Briefing Chief Administrative Officer Hotsenpiller presented th
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