Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes   Page 1 of 8 
January 11, 2023 ADOPTED 
 
  
 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
January 11, 2023 
Electronic Meeting  
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Tobi Elliott, Vice-Chair, Gabriola Island Trustee 
 David Maude, Vice-Chair, Mayne Island Trustee (boardroom) 
 Timothy Peterson, Vice-Chair, Lasqueti Island Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) (boardroom) 
 Clare Frater, Director, Trust Area Services (DTAS) 
 Julia Mobbs, Director, Administrative Services (DAS) 
 Stefan Cermak, Director, Planning Services (DPS) 
 Warren Dingman, Manager, Bylaw Compliance and Enforcement (BCEM) 
 Lori Foster, Executive Coordinator/Recorder (boardroom) 
  
Members of the Public Present: One member of the public joined the meeting electronically. 
 
1. CALL TO ORDER 
 
Chair Luckham called the first Executive Committee meeting of 2023 to order at 9:08 a.m., 
which started late due to Vice-Chair Maude’s traffic delays getting to the Victoria boardroom 
office from Mayne Island.  
 
Each Executive Committee (EC) member humbly acknowledged that this meeting was being held 
on the traditional and treaty territories of many Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items – None 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as presented. 
2.2.1 Agenda Context Notes 
 
For information as noted for items 8.2.1.1; 8.2.2.3; and 8.2.2.4. 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING - None 
4. ADOPTION OF MINUTES 

 
Executive Committee Meeting Minutes   Page 2 of 8 
January 11, 2023 ADOPTED 
 
  
4.1 December 14, 2022, draft minutes 
 
By general consent, the December 14, 2022, draft minutes were adopted as presented. 
5. FOLLOW UP ACTION LIST AND UPDATES 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
CAO Hotsenpiller spoke to the status of FUAL items in progress, addressed Trust 
Council’s request for on-island meeting locations, and online trustee training sessions 
scheduled to make up for the deferral of these sessions at December’s Trust Council 
meeting. 
 
Planning applications and processes training requested by Trustee Evans for local trust 
committees (LTC’s), in particular South Pender, was noted by Vice-Chair Elliott. 
 
CAO Hotsenpiller gave a verbal update on the status of the Financial Planning 
Committee becoming whole with all chairs from the standing committees being 
on-boarded. 
 
DAS Mobbs spoke to the recent status of the draft budget touching on significant 
increase to non-market values of BC Assessment property tax revenue being collected 
for the Islands Trust.  Large % of our tax will be from new builds construction.  She spoke 
to business cases regarding computer needs.  Expense claim system information and 
other small pieces will be added in 

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