Trust Programs Committee Special Meeting Agenda

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Trust Programs Committee
Agenda
 

Date:Monday, January 9, 2023
Time:9:30 am - 12:30 pm
Location:Electronic Zoom Meeting
Pages
1.CALL TO ORDER
2.AGENDA
2.1Review of the Agenda
Late items, new items and re-ordering of the agenda
2.2Approval of Agenda
3.COMMITTEE ORIENTATION
3.1TC Policy 2.3.4 TPC Terms of Reference
3 - 4
3.2Council Committee Toolkit
5 - 18
3.3Meetings Orientation
19 - 31
3.4Letter from Outgoing TPC Chair
32 - 35
4.ELECTION OF TPC CHAIR AND VICE CHAIR
5.PUBLIC COMMENT PERIOD
6.DELEGATIONS
None.
7.CORRESPONDENCE
None.
8.ADMINISTRATIVE COORDINATION
8.1Draft Minutes of Previous Meetings
None. Previous minutes approved by outgoing TPC before term-end.
8.2Resolutions Without Meeting

8.2.1TPC RWM 2022-02 Adopt August 26, 2022 Minutes
36 - 36
For Information.
8.2.2TPC RWM 2022-03 Cancel November 25, 2022 Meeting
37 - 37
For Information.
8.2.3TPC RWM 2022-04 Schedule Special Meeting January 9, 2023
38 - 38
For Information.
9.BUSINESS - WORK PROGRAM ITEMS
9.1Review of TPC 2023/24 Business Cases - Briefing
39 - 46
10.BUSINESS - OTHER
10.1TPC 2023 Meeting Schedule - RFD
47 - 49
1. That Trust Programs Committee adopt the meeting dates of February 6, April 3,
May 15, August 28 and November 6 for the 2023 calendar year.
2. That Trust Programs Committee schedule all 2023 TPC meeting dates as electronic
meetings.
11.BUSINESS - NEW
12.NEXT MEETING
To be determined.  Suggested next date is Monday, February 6, 2023.
13.CLOSED MEETING
If desired:
That the meeting be closed to the public in accordance with the Community Charter, Part 4,
Division 3, s.90, (quote the pertinent section here, for example, (1)(a) personal information
about...) and that the recorder and staff [attend/not attend] the meeting.
14.RISE AND REPORT
If requested
15.ADJOURNMENT
*Approximate time is provided for the convenience of the public only and is subject to change
without notice.
2

 
POLICY – 2.3.4 Trust Programs Committee Terms of Reference Page 1 
 
Policy: 2.3.4 
Approved By: Trust Council 
Approval Date: June 11, 1994 
Amendment Date(s):  March 6, 1998; December 8, 2000; 
March 7, 2003; September 21, 
2022 
Policy Holder: Director of Trust Area Services 
 
TRUST PROGRAMS COMMITTEE TERMS OF REFERENCE 
Purpose 
To outline the Trust Programs Committee’s role in providing policy and planning advice to Islands Trust Council 
as one of four standing committees of Trust Council (See Policy 2.3.1). 
A. Definitions 
n/a 
B. Policy  
1.  The Trust Programs Committee provides advice to the Islands Trust Council and management by: 
1.1  Identifying and reporting to Council on emerging issues related to the committee's 
areas of responsibility for Trust Council direction. 
1.2  Maintaining a committee work program to manage committee initiatives and Council 
referrals for quarterly review by Trust Council. 
1.3  Developing guidelines, policies and models for use by staff and local trust committees 
and/or Trust Council as requested by Trust Council. 
1.4  Preparing recommendations f

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