Regional Planning Committee Special Meeting Minutes

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ADOPTED 
Regional Planning Committee  
Minutes of a Special Meeting  
January 13, 2022 ADOPTED Page 1 of 3 
Regional Planning Committee 
Minutes of a Special Meeting 
 
Date: 
Location: 
January 13, 2022 
Electronic Meeting 
 
Members Present: Laura Busheikin, Chair 
    David Maude, Vice Chair  
Doug Fenton, Local Trustee 
Kees Langereis, Local Trustee 
Laura Patrick, Executive Committee Representative 
Timothy Peterson, Local Trustee 
Kate-Louise Stamford, Local Trustee 
Jane Wolverton, Local Trustee 
Peter Luckham, Ex Officio Member 
 
Member Regrets: Scott Colbourne, Local Trustee 
Jeanine Dodds, Local Trustee 
 
Staff Present: David Marlor, Director, Local Planning Services 
    Stefan Cermak, Regional Planning Manager, Salt Spring 
    Heather Kauer, Regional Planning Manager, Northern Office 
    Robert Kojima, Regional Planning Manager, Southern Office 
    Marnie Eggen, Island Planner 
    Jason Youmans, Island Planner 
Robert Barlow, Legislative Services Clerk/Recorder    
 
1. CALL TO ORDER 
 
The meeting was called to order at 10:01 a.m. Chair Busheikin acknowledged that the meeting 
was being held on traditional, treaty and unceded territories of many indigenous peoples.  
 
2. APPROVAL OF AGENDA  
 
By general consent the Regional Planning Committee approved the agenda as 
presented.  
 
3. RESOLUTIONS WITHOUT MEETING 
 
3.1 RPC RWM-2021-01 
 
Presented for information. 
 
4. BUSINESS 
4.1 Review of Trust Council Policy 5.9.1 Best Management Practices for Delivery of Local 
Planning Services to Local Trust Committees 

ADOPTED 
Regional Planning Committee  
Minutes of a Special Meeting  
January 13, 2022 ADOPTED Page 2 of 3 
 
Director Marlor indicated the purpose of the meeting was to present an opportunity for 
the Committee to provide guidance to staff in regards to drafting amendments to the 
Policy, specifically to update the Policy in regards to delivery of planning services to local 
trust committees to include a recommended process and format for systematic updates 
to official community plans and land use bylaws and to provide a framework for 
allocating planning resources for local trust committees’ land use planning projects. 
Draft amendments incorporating previous direction from the Committee were 
presented. Committee discussion ensued. 
 
Committee recessed at 11:05 a.m. and returned at 11:15 a.m. 
 
RPC-2022-001 
It was MOVED and SECONDED, 
that the goals of Trust Council Policy 5.9.1, Best Management Practices for 
Delivery of Local Planning Services to Local Trust Committees (LTCs), be as 
follows: 
1. LTC planning projects are well-defined and planned;   
2. LTC projects reflect community and First Nations expectations; 
3. Staff, trustees, the public, and partners have certainty and clarity around how 
projects get allocated, resourced, and carried out, leading to realistic 
expectations; 
4. Resource allocation is efficient, fair and equitable; 
5. OCPs and LUBs are systematically updated on a regular basis; 
6.

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