Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes  Page 1 of 8 
January 12, 2022 ADOPTED
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
January 12, 2022 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee (Victoria boardroom)  
 Dan Rogers, Vice Chair, Gambier/Keats Island Trustee (electronic)  
 Laura Patrick, Vice Chair, Salt Spring Island Trustee (electronic)  
 Sue Ellen Fast, Vice Chair, Bowen Island Municipal Trustee (electronic) 
   
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) (Victoria boardroom)  
 Clare Frater, Director, Trust Area Services (DTAS) (electronic)  
 David Marlor, Director, Local Planning Services (DLPS) (electronic)  
 Julia Mobbs, Director, Administrative Services (DAS) (electronic) 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor (electronic) 
 Dilani Hippola, Senior Policy Advisor (electronic) 
 Lori Foster, Executive Coordinator/Recorder (Victoria boardroom)  
  
Consultant: Kirsty Neill, Project Manager, ISL Engineering and Land Service Ltd.   
  
Members of the Public: There were between 2-5 members of the public attending electronically 
 
The in-person meeting also offered electronic attendance to the public, was livestreamed, and recorded. 
 
1. CALL TO ORDER 
 
At 9:00 a.m., Chair Luckham called the meeting to order and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add at 10.5., CFAX radio interview 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes 
 
Provided for information to items 8.1.2.2 and 8.2.2.2. 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUS CLOSED MEETING - None 

 
Executive Committee Meeting Minutes  Page 2 of 8 
January 12, 2022 ADOPTED
 
4. ADOPTION OF MINUTES 
 
4.1 December 15th draft minutes 
 
By general consent, the minutes were adopted as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller and Directors gave updates on FUAL 
items. 
 
Discussion followed on: 
 CAO FUAL item #1 (service integration) as a continuing item, 
 Advising Trust Council of the circulation of the Select Committee (SC) 
consultants report date change from February 7 to February 11, 
 Ministry letter declining SC consultants request to be interviewed,  
 Staff travel currently discouraged due to COVID. 
 
DAS Mobbs noted FUAL item policy amendments in progress, ongoing budget process 
work, and current hiring competitions. 
 
DLPS Marlor spoke to the in-progress amendments of most local trust committees’ 
administrative bylaws to conduct electronic meetings. 
 
By general consent, at 9:43 a.m., item 8.1.2.2 was addressed next. 
 
8.1.2.2 Presentation by ISL - Phase 3 Public Engagement Pl

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