Mayne LTC Regular Meeting Minutes

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Mayne Local Trust Committee   
Electronic Business Meeting Minutes 
June 21, 2021 ADOPTED Page 1 of 8 
 
Mayne Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
June 21, 2021 
Electronic Meeting (Zoom Webinar)  
 
Members Present: Dan Rogers, Chair 
Jeanine Dodds, Local Trustee 
 David Maude, Local Trustee 
  
Staff Present: Robert Kojima, Regional Planning Manager 
 Narissa Chadwick, Island Planner 
Phil Testemale, Planner 2 
Maple Hung, Planning Team Assistant (Host) 
Pat Todd, Recorder 
  
Public:  There were approximately 13 attendees at the Zoom Webinar.  
  
1. CALL TO ORDER 
Chair Rogers called the meeting to order at 1:02 p.m.  Chair Rogers acknowledged that the 
meeting was being held in traditional territory of the Coast Salish First Nations and that today 
was National Indigenous Peoples Day.   
2. APPROVAL OF AGENDA 
 Item 11.1 to be moved to after Item 10.4. 
 The agenda was approved as amended. 
3. TOWN HALL AND QUESTIONS 
 Jon Hoff spoke to three issues: 
 Lack of transparency of Local Trust Committee (LTC) – The new website is not showing any 
public correspondence regarding applications and questions submitted for 
Community Information Meeting (CIM) unanswered; 
 Contractual agreement between owner of parcel for affordable housing and the 
Mayne Island Housing Society (MIHS) outlines paramenters for title transfer, and it is felt the 
LTC needs to know what is in agreement; and 
 Surface water – Freshwater spring, which typically dries out end of summer, went dry first 
week of April; spring is near the new well and wonders about impact of well and flow 
testing. 
 
Chair Rogers agreed that correspondence should be posted and will inquire as to situation.  All 
correspondence is received by Chair, Trustees and staff.  There is a new Correspondence Policy 
A D O P T E D 

 
 
 
Mayne Local Trust Committee   
Electronic Business Meeting Minutes 
June 21, 2021 ADOPTED Page 2 of 8 
that was reviewed by Trust Council in June, which identifies what can be posted in consideration 
of privacy issues. 
 
Staff is looking into the situation regarding correspondence, as it just recently “disappeared” 
from web site. 
 
Chair Rogers stated that the Community Information Meeting was designed to answer many of 
the questions received, and concerns could be raised prior to LTC meeting. 
 
Doug Hill spoke to Public Docks and questioned the intention to eliminate them.  There are no 
marinas on the island and docks are important should there be an emergency. 
 
Chair Rogers clarified that the proposal is in the Draft Trust Council Policy Statement and does 
not impact existing docks.  Concerns can be forwarded to Trust Council. 
 
Tim Mackie spoke in support of Jon Hoff’s comments.  It is helpful to have access to 
correspondence for island dialogue and that the definition of Affordable Housing is fundamental 
to project.  The 219 Covenant is integral to the Bylaw.  Requested application can be forwarded 
to Minist

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