Executive Committee Regular Meeting Minutes

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Executive Committee Business Meeting Minutes  Page 1 of 5 
June 7, 2021 ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
June 7, 2021 
Electronic meeting, Public venue 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present Peter Luckham, Chair, Thetis Island Trustee 
 Dan Rogers, Vice Chair, Gambier/Keats Island Trustee 
 Laura Patrick, Vice Chair, Salt Spring Island Trustee 
 Sue Ellen Fast, Vice Chair, Bowen Island Municipal Trustee 
  
Staff Present Russ Hotsenpiller, Chief Administrative Officer 
 David Marlor, Director, Local Planning Services 
 Clare Frater, Director, Trust Area Services 
 Carmen Thiel, Legislative Services Manager 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor 
 Lori Foster, Executive Coordinator/Recorder 
 
1. CALL TO ORDER 
 
At 9:00 a.m., Chair Luckham called the meeting to order and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following items at: 
7.1.3 Notice of motion  
9.2.1 Anchorages advocacy 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes – None 
 
3. RISE AND REPORT FROM LAST MEETING 
 
From the May 26, 2021, closed meeting Chair Luckham reported that the in-camera minutes 
from the May 5
th
 closed meeting were adopted and the Trust Council closed agenda was 
approved for the June 10
th
 meeting. 
 

 
Executive Committee Business Meeting Minutes  Page 2 of 5 
June 7, 2021 ADOPTED 
4. ADOPTION OF MINUTES 
 
4.1 May 26th draft meeting minutes 
 
By general consent, delete from item 5.2 “It was noted” and all bullets following. 
 
By general consent, the minutes were adopted as amended. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List/Director/CAO Updates 
 
Staff gave verbal updates on follow-up action list items. 
 
5.2 Local Trust Committee Chair Updates 
 
Chairs of their local trust committees gave verbal updates on recently attended 
meetings, application updates and other current events. 
 
5.3 Islands Trust Conservancy Liaison Update - None 
 
6. BYLAWS FOR APPROVAL CONSIDERATION - None 
 
7. TRUST COUNCIL MEETING PREPARATION 
 
7.1 Executive 
 
7.1.1 Amendments to Trust Council Policy 2.3.1 Council Committee System – RFD 
 
Legislative Services Manager (LSM) Theil spoke to the request for decision 
and changes to the policy since the May 26
th
 EC meeting. 
 
EC-2021-083 
It was Moved and Seconded, 
That staff be requested to remove 8.5 from the current draft and add select 
committees to 8.4 of the current draft. 
 
CARRIED 
EC-2021-084 
It was Moved and Seconded, 
That in item 1.2.3 of the policy, the words “he or she” be replaced with the 
word “they”. 
 
CARRIED 
 
By general consent, the amendments to 2.3.1 policy be forwarded to Trust 
Council. 
 

 
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