Policy 5.6.1 Application Processing Services

Extracted text (beginning)

Policy – 5.6.1 Application Processing Services Page 1 
 
Policy: 5.6.1 
Approved By: Trust Council 
Approval Date: March 13, 1993 
Amendment Dates:  June 13, 2002; June 10, 2004; June 
9, 2021 (Repeals policies 5.6.2 and 
5.6.3) 
Policy Holder: Director of Local Planning Services 
 
APPLICATION PROCESSING SERVICES 
Purpose 
This policy is intended: 
 to identify the services provided by Islands Trust and the different levels of costs associated with these 
services;  
 to provide direction for the preparation of Fees Bylaws and Schedules by Local Trust Committees 
(LTCs); 
 to provide the principles by which cost recovery for extraordinary services beyond the standard fee 
can be negotiated and agreed to by an applicant and a LTC; 
 to recover from applicants 100 per cent of the average cost of processing the development 
applications, while permitting consideration of lower cost recovery for environmental protection and 
community benefit.  
 
A. Definitions 
1. Application Processing Services include: 
1.1 Bylaw Amendments to an official community plan, zoning bylaw, subdivision bylaw or 
other land use bylaws; 
1.2 Development Application Requests for:  
1.2.1 Development Permits, 
1.2.2 Development Variance Permits, 
1.2.3 Temporary Use Permits, 
1.2.4 Soil Removal and Deposit Permits, 
1.2.5 Heritage Alteration Permits, 
1.2.6 Board of Variance Orders, 
1.2.7 Liquor Licensing Permits, 
1.2.8 Cannabis Licensing Permits, 
1.2.9 Siting & Use Permits, 
1.2.10 Land Use Contracts; 
1.3 Agency Referral Responses and Comments on applications referred from other 
agencies. 
2. Service Levels include: 

Policy – 5.6.1 Application Processing Services Page 2 
2.1 Information Service that involves providing information to applicants and the general 
public at no cost, as a public service, and funded by property taxation revenues. 
2.2 Standard Application Processing Service that involves providing a specific service to 
applicants as a direct response to an application, whether directly to Islands Trust or 
through a referral from another agency, and primarily funded by established fees paid 
by an applicant. 
2.3 Extraordinary Processing Service is a service provided to the applicant that is beyond 
the standard processing service, with funding provided by the applicant as a deposit 
with the application fee or through a cost recovery agreement. 
3. Costs: 
3.1 General Service Costs includes average hourly cost of each staff position involved in 
processing the applications multiplied by the average number of hours taken to 
complete processing of that type of application, and includes administrative overhead 
costs. 
3.2 Estimated Direct Costs include advertisements, delivery of notices, hall rentals, minute 
taking at public hearings and community information meetings, and staff travel to 
attend public hearings and community information meetings.  
3.3 Extraordinary Processing Costs include costs beyond the standard processing service 
such as ad

First 3,000 characters. Open the original for the whole document.