Executive Committee Regular Meeting Agenda

Extracted text (beginning)

Executive Committee
Agenda
 

Date:Wednesday, October 21, 2020
Time:9:00 am
Location:Electronic meeting, Public venue
Islands Trust
200-1627 Fort Street
Victoria, BC V8R 1H8
Pages
1.CALL TO ORDER
2.APPROVAL OF AGENDA
2.1.Introduction of New Items
2.2.Approval of Agenda
3.ADOPTION OF MINUTES
3.1.September 30th draft minutes
5 - 15
4.FOLLOW UP ACTION LIST AND UPDATES
4.1.Follow Up Action List/Director/CAO Updates
16 - 22
4.2.Local Trust Committee Chair Updates
4.3.Islands Trust Conservancy Liaison Update
4.3.1.Islands Trust Conservancy Board News - Report
23 - 25
5.BYLAWS FOR APPROVAL CONSIDERATION
None

6.TRUST COUNCIL MEETING PREPARATION
6.1.Executive
6.1.1.EC-TC DRAFT 2021 meeting schedule - RFD
26 - 30
That Executive Committee recommend  the following Trust
Council meeting dates for the 2021 schedule:  March 9-11, June
8-10, September 21-23 and November 30 to December 2.

1.
That Executive Committee recommend the following Trust
Council meeting locations:  March – electronic, June – electronic,
September in-person in Nanaimo, November/December in-
person in Victoria.

2.
 That Executive Committee adopt the Islands Trust Executive
Committee 2021  Meeting Schedule, Attachment 1, as its
preferred meeting dates for 2021.
3.
6.1.2.Trust Council meeting format options - RFD
31 - 35
THAT Executive Committee recommend that Option No. 2, in the
staff report of October 16, 2020, regarding electronic Trust
Council meeting format, be adopted and; THAT it consist of
Tuesday morning regular business, Tuesday evening Town
hall/Delegations, Wednesday morning regular business, and
Thursday morning regular business.
1.
6.1.3.Governance/Administration training for Trust Council - Briefing
36 - 36
6.1.4.Proposed Amendments to Trust Council Procedure Bylaw No. 101 - Briefing
37 - 64
6.2.Local Planning Services
6.3.Administrative Services
6.4.Trust Area Services
7.EXECUTIVE COMMITTEE PROJECTS
7.1.Trust Council Initiated
7.1.1.Executive
7.1.2.Trust Area Services
7.1.3.Local Planning Services
7.1.4.Administrative Services
7.2.Executive Committee Initiated
7.2.1.Executive
7.2.2.Administrative Services
7.2.2.1.Islands Trust Budget Control and adjustment Authority Policy -
Discussion
Policy 6.5.2
7.2.3.Local Planning Services
2

7.2.4.Trust Area Services
7.2.4.1.2020 Forest Conservation Outreach Campaign Completion -
Briefing
65 - 72
7.2.4.2.Cooperation w/Archeology Branch - Briefing
73 - 73
7.2.4.3.MMIWG Calls for Justice Recommendations - RFD
74 - 83
This item was deferred from the September 30th meeting as the
report was not included in the agenda package.
That the Executive Committee request that all staff be
required to take training related to cultural safety in
keeping with Murdered and Missing Indigenous
Women and Girls Calls for Justice.

1.
That the Executive Committee request that staff plan
education on the Murdered and Missing Indigenous
Women and Girls Calls for Justice for trustees and
senior staff.

2.
That the Executive Committee request that the Trust
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