Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Regular Meeting 
October 21, 2020 ADOPTED Page 1 of 10 
 
 
  Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
October 21, 2020 
Electronic meeting, Public venue 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Island 
 Dan Rogers, Vice Chair, Gambier/Keats Island 
 Laura Patrick, Vice Chair, Salt Spring Island 
 Sue Ellen Fast, Vice Chair, Bowen Island Municipality 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (Victoria Office) 
 David Marlor, Director, Local Planning Services 
 Clare Frater, Director, Trust Area Services 
 Carmen Thiel, Manager, Legislative Services (Victoria Office) 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor 
 Warren Dingman, Bylaw Compliance and Enforcement Manager (Victoria Office) 
 Lori Foster, Executive Coordinator/Recorder (Victoria Office) 
 
1. CALL TO ORDER 
 
At 9:08 a.m., Chair Luckham, elected on Thetis Island in the Lyackson and Penelakut territories, 
stated it was a pleasure and honour to be here then introduced the Executive Committee and 
staff who all work and live in Coast Salish territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items - None 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was adopted as presented. 
 
3. ADOPTION OF MINUTES 
 
3.1 September 30th draft minutes 
 
Amend item 6.2.1 “Local Planning Services – relationship between Conservancy and 
Local Planning Services” by removing the whole sentence and replace with: “Discussion 
was heard that expertise from the Islands Trust Conservancy was increasingly being 
sought by Trust staff and this was raising capacity issues.” 
 
By general consent, the September 30
th
 minutes were adopted as amended. 
 

 
Executive Committee Minutes of Regular Meeting 
October 21, 2020 ADOPTED Page 2 of 10 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 
4.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller spoke to the follow-up action list report 
and the status of items in progress.   
 
Director of Local Planning Services (DLPS) Marlor addressed FUAL item #2, heritage 
overlay mapping and gave a verbal update on staffing changes. 
 
Discussion was heard on the administration of local trust committee (LTC) Zoom 
meetings presently using an additional staff person to run a meeting and, the possibility 
of a planner or trustee assisting. 
 
Director of Trust Area Services (DTAS) Frater could not attend the Salish Sea Forum but 
will circulate the virtual presentations to all trustees.  DTAS Frater gave verbal updates 
and showed a picture of the Bowen Island / Islands Trust welcome sign which has now 
been posted at the Snug Cove ferry terminal on the concrete retaining wall. 
 
4.2 Local Trust Committee Chair Updates 
 
Chairs of their local trust committees (LTC) gave verbal updates on recently attended 
and upcoming LTC meetings, committee meetings a

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