Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Regular Meeting 
September 30, 2020 ADOPTED Page 1 of 11 
  
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
September 30, 2020 
Electronic meeting, Public venue 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Island 
 Dan Rogers, Vice Chair, Gambier/Keats Island 
 Laura Patrick, Vice Chair, Salt Spring Island 
 Sue Ellen Fast, Vice Chair, Bowen Island Municipality 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (Victoria Office) 
 David Marlor, Director, Local Planning Services 
 Clare Frater, Director, Trust Area Services 
 Julia Mobbs, Director, Administrative Services 
 Carmen Thiel, Manager, Legislative Services 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor 
 Dilani Hippola, Acting Senior Policy Advisor 
 Lori Foster, Executive Coordinator/Recorder (Victoria Office) 
  
1. CALL TO ORDER 
 
Chair Luckham called the meeting to order at 9:04 a.m. and welcomed those who were viewing 
the meeting via livestream. 
 
Chair Luckham stated gratitude to live and work on Coast Salish traditional and treaty territory 
and recognized that September 30
th
 is Orange Shirt Day which is observed annually to honour 
Residential School Survivors, and those who did not survive. 
   
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following items: 
6.2.1  Local Planning Services - relationship between Conservancy and Local Planning  
 Services 
6.4.1  San Juan Drift Vessel email dated September 25, 2020 
8.1.1.  Legal Services memorandum – Vice Chair Rogers 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was adopted as amended. 
 
2.2.1 Agenda Context Notes 
 

 
Executive Committee Minutes of Regular Meeting 
September 30, 2020 ADOPTED Page 2 of 11 
  
Provided for information. 
 
3. ADOPTION OF MINUTES 
 
3.1 September 14, 2020 EC draft minutes 
 
By general consent, the minutes were adopted as presented. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 
4.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller addressed the status of FUAL items as 
presented in the report.  He noted that Islands Trust insurance has expired.   
 
Director of Administrative Services (DAS) Mobbs addressed the status of the insurance 
lapse, that market rates have increased and the risk level which has been attributed to 
Islands Trust.  There has been little interest from service providers and there is a 
potential increase of about 23%. 
 
By general consent, Executive Committee chose to address the item of 
insurance now. 
 
Discussion followed. 
  
EC-2020-110 
It was Moved and Seconded, 
That Executive Committee refer the item of insurance to the Financial Planning 
Committee for research and recommendation.   
CARRIED 
 
Discussion on CAO FUAL item #2, a governance learning session for trustees, was heard 
regarding theme, style and when it wou

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