Policy 2.1.15 Secretariat Services

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Policy – 2.1.15 Secretariat Services Page 1 of 3 
 
Policy: 2.1.15 
Approved By: Islands Trust Council 
Approval Date: 2020-09-15 
Amendment Date:  2026-06-16 
Policy Holder: Director Trust Area 
Services 
 
SECRETARIAT SERVICES 
Purpose 
To support non-profit organizations and Indigenous Governing Bodies in the coordination, determination, 
and implementation of regional, improvement district, and government of British Columbia policies that 
increase public awareness, understanding, and appreciation of the history and heritage of the Islands 
Trust Area and the unique amenities and environment of the Island Trust Area. 
To define a Trust Council process for allocating funding to support administrative functions undertaken 
by coordinating groups within the Islands Trust Area in support of the Islands Trust object. 
A. Definitions 
Coordination Group means a group comprised of Indigenous Governing Bodies, organizations, 
and/or interested parties that convene regularly to share information and collaborate or to 
determine, implement or carry out Indigenous Governing Body, regional district, improvement 
district, or government of British Columbia policies in the Trust Area.   
Secretariat Services means the provision of administrative support including, but not limited to, 
meeting organization, meeting administration, public notices, recording and distribution of 
meeting notes or minutes, and website hosting and updating. 
Secretariat Services Budget refers to annual funding granted by the Islands Trust Council for the 
provision of secretariat services.  
Trust Object means the Object of Islands Trust as set out in section 3 of the Islands Trust Act. 
B. Policy 
In accordance with Section 8(2) of the Islands Trust Act, the Islands Trust Council has 
discretionary powers for the purposes of carrying out the Trust Object.  Section 8(2)(b) particularly 
allows for the allocation of funds for the coordination and assistance in the determination, 
implementation and carrying out of municipal, regional and improvement district, and 
government of British Columbia policies for the preservation and protection of the Islands Trust 
Area and its unique amenities and environment.  
1. Requests for financial assistance may be submitted throughout the year.   
2. In September of each year the Executive Committee will recommend to the Islands Trust 
Council an allocation for the Secretariat Services budget for the following fiscal year.   

Policy – 2.1.15 Secretariat Services Page 2 of 3 
3. In March, Islands Trust Council will allocate Secretariat Services funds based on the 
submissions received.    
4. If unallocated funds remain following the March meeting, Islands Trust Council may disperse 
the funds at subsequent meetings during the fiscal year. 
5. Islands Trust Council may only allocate funding to or undertake Secretariat Services for 
Coordination Groups that: 
5.1 have an appointed representative of Islands Trust Council, Bowen Island Municipal

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