Trust Programs Committee Regular Meeting Minutes

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Trust Programs Committee Minutes of Meeting – February 14, 2011  1 
File: TAS/TPC-2 
ISLANDS TRUST COUNCIL 
TRUST PROGRAMS COMMITTEE 
 
MINUTES OF FEBRUARY 14, 2011 
LADYSMITH B.C. 
 
Present: Committee Members   Staff                                                        
Jeanine Dodds, Mayne (by phone)     Lisa Gordon, TAS Director 
George Ehring, Salt Spring (Acting Chair) Sonya Sundberg, Grants Administrator 
Sue French, Thetis    Clare Frater, Policy Analyst (by phone to item 3.3) 
Jen Gobby, Lasqueti   (by phone)    
David Greer, S. Pender     
Jan Hagedorn, Gambier (by phone) 
Tony Law, Hornby (Chair, TPC)   
Peter Luckham, Thetis (EC Rep)   
Sue Ann Morrison, Lasqueti (by phone) 
Sheila Malcolmson, Gabriola (ex officio) (by phone) 
Beverley Neff, Saturna 
      
The meeting was called to order at 11:08 a.m. 
 
1.     APPROVAL OF THE AGENDA  
 
As Trustee Law, Chair of Trust Programs Committee, had advised he would be late to the meeting, the 
members agreed that Trustee Ehring would act as Chair until Trustee Law’s arrival.  
 
By unanimous consent, the agenda was approved without amendment.   
 
2. PREVIOUS MEETING 
 
2.1 Approval of Regular Minutes of November 16, 2010 
 
The minutes were amended to clarify that the meeting was by teleconference, to spell out ICSP and to 
correct dates. 
 
It was Moved and Seconded that the Regular Minutes of November 16, 2010 be adopted as 
amended.  
 
CARRIED 
2.2 Follow Up Action List 
 
Lisa Gordon reported on the Follow-Up Action List items and gave a brief outline of tasks underway. 
 
3. COUNCIL REFERRALS 
 
3.1 Community Stewardship Awards 2011 
 
Tony Law joined meeting and assumed the role of Chair.  
 
Lisa Gordon reported that the 2011 awards program is ready to launch with a deadline of April 29, 2011.   
 
There was discussion about whether to increase advertising of the program to bring in more applications.  
There was concern it would increase staff work load.  Committee members warned that ads would not be 
effective on smaller islands, but could provide good profile on larger islands.  There was consensus that 

Trust Programs Committee Minutes of Meeting – February 14, 2011  2 
additional advertising occur in the Bowen Undercurrent and Islands Tides only. The committee directed 
staff to provide a poster to hand out at local meetings. 
 
3.2 Advocacy roles at the Islands Trust – briefing for Council 
 
Lisa Gordon explained that the advocacy role is growing in importance, and that policy is needed in order 
to clarify roles and to improve effectiveness.  The briefing is a first step towards developing a policy and 
will go to Trust Council with a request to provide more examples or scenarios of actual advocacy 
situations. 
 
The committee members reviewed the Trust Council briefing and discussed the following: 
 
 It would be useful to have a list of examples or scenarios for how to approach different 
advocacy situations.  The guidance document could be provided in a chart forma

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