Executive Committee Regular Meeting Minutes

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Executive Committee Minutes 
June 3, 2020 ADOPTED Page 1 of 10 
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
June 3, 2020 
Electronic & Islands Trust - Victoria 
200 - 1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis 
Dan Rogers, Vice Chair, Gambier/Keats 
Laura Patrick, Vice Chair, Salt Spring 
Sue Ellen Fast, Vice Chair, Bowen Municipality 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer  
David Marlor, Director, Local Planning Services  
Clare Frater, Director, Trust Area Services 
Julia Mobbs, Director, Administrative Services 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor 
 Lori Foster, Executive Coordinator/Recorder 
  
Others Present: None were present through call-in number 855-703-8985 code 655 3704 
7930# 
 
1. CALL TO ORDER 
 
At 9:05 AM, Chair Luckham called the meeting to order stating gratitude for the ability to meet 
far and wide across the Salish Sea and Coast Salish traditional territory via electronic means. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items – None 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was adopted as presented. 
 
2.2.1 Agenda Context Notes 
 
Presented for information. 
 
3. ADOPTION OF MINUTES – None 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 
4.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
There were no questions for Chief Administrative Officer (CAO) Hotsenpiller regarding 
FUAL items in the CAO section of the report. 

 
Executive Committee Minutes 
June 3, 2020 ADOPTED Page 2 of 10 
 
 
Director of Local Planning Services (DLPS) Marlor, noted FUAL items 3 and 4 as 
completed.  He spoke to recent meetings with Agricultural Land Commission (ALC) staff 
regarding bylaws, enforcement and other ALC issues.   DLPS Marlor gave staffing 
updates on Northern Office and Salt Spring Island planner changes. 
 
Director of Trust Area Services (DTAS) Frater updated the Executive Committee 
regarding: 
 Recent conversations with Michelle Porter at the Ministry of Forestry, Land, 
Natural Resource Operations and Rural Development (FLNRORD) on forestry 
issues within the Islands Trust area, 
 The recent Baynes Sound Forum and helping to put a grant application forward, 
 A trustee request for the detailed feedback received on the Policy Statement 
Engagement project, 
 A federal response to the oil spill recovery / Coast Guard issue. 
 
Senior Intergovernmental Policy Advisor (SIPA) Wilcox reported that capacity funding 
letters are being sent to First Nations regarding engagement on the Policy Statement 
Amendment Project and, that June is National Indigenous History month and she will 
be sending out informational emails to all staff and, as directed, to trustees. 
 
4.2 Local Trust Committee Chair Updates 
 
Chairs gave updates on recently attended local trust committee meetings and advocacy 
issues. 
 
Vice Chair Rogers experienced connectivity problems through this portion of the meeting. 
 
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