Executive Committee Regular Meeting Minutes

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Executive Committee 
Business Meeting Minutes 
April 15, 2020 ADOPTED Page 1 of 6 
 
Executive Committee 
Minutes of Regular Meeting 
 
 
1. CALL TO ORDER 
 
At 9:03 AM, Chair Luckham called the meeting to order stating gratitude for the ability to widely 
meet across Coast Salish territory of many First Nations. 
 
1.1 Acknowledge Standing Resolution 
 
Presented for information. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following items: 
6.3.2 Financial Plan Bylaw 
8.1.1 Accelerated EC meeting schedule 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes 
 
Date: 
Location: 
April 15, 2020 
Victoria Boardroom &  Electronic 
#200 1627 Fort Street, Victoria BC 
  
Members 
Present: 
Peter Luckham, Chair, Thetis 
Dan Rogers, Vice Chair, Gambier/Keats 
Laura Patrick, Vice Chair, Salt Spring 
Sue Ellen Fast, Vice Chair, Bowen Municipality 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer, present at boardroom 
David Marlor, Director of Local Planning Services  
 Julia Mobbs, Director of Administrative Services 
 Clare Frater, Director of Trust Area Services 
 Heather Kaur, Regional Planning Manager 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor 
 Lori Foster, Executive Coordinator/Recorder 
  
Others Present: There were no call-ins to phone number toll-free 885-703-8985 code 
723569162# 

 
Executive Committee 
Business Meeting Minutes 
April 15, 2020 ADOPTED Page 2 of 6 
Provided for information. 
 
3. ADOPTION OF MINUTES 
 
3.1 April 8th draft minutes 
 
Under item 4. ROUNDTABLE replace first bullet following “It was heard that:” with 
 A news release from Salt Spring Island Business and Farm Response & Recovery 
Task Force discouraging travel was circulated. 
 
By general consent, the minutes were adopted as amended. 
   
4. FOLLOW UP ACTION LIST AND UPDATES 
 
4.1 Follow Up Action List/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller commented on present office functions, 
what emerging from COVID-19 response may involve, and consideration to review the 
Executive Committee Work Program. 
 
Senior Intergovernmental Policy Advisor (SIPA) Wilcox gave a verbal update on 
engagement and work towards reconciliation, reporting will follow. 
 
Directors spoke to the progress of FUAL items and the COVID-19 response which is an 
aspect of every area of work.   
 
Discussion was heard on communications and messaging regarding anchorages due to 
the recent collision in Plumper Sound.  
 
4.2 Local Trust Committee Chair Updates 
 
Local Trust Committee (LTC) Chairs spoke on common themes including the increase of 
processing resolutions without meeting (RWM’s),  LTC’s that do not have electronic 
meeting bylaws, and general LTC updates while meetings are on hold.  
 
Chair Luckham reported he has been electronically meeting with various health 
authorities, regional districts and attending ministry ca

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