Financial Planning Committee Meeting Minutes

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Financial Planning Committee 
Minutes of a Special Meeting  
April 14, 2020  Page 1 of 3 
 
 
Financial Planning Committee 
Minutes of Meeting 
 
Date: 
Location: 
April 14, 2020 
Electronic meeting 
Islands Trust - Victoria 
200 - 1627 Fort Street, Victoria, BC 
 
Members Present: Peter Grove, Chair (electronic) 
Paul Brent, Vice Chair (electronic) 
Peter Luckham, Executive Committee Rep (electronic) 
Sue Ellen Fast, Executive Committee Rep (electronic) 
Laura Patrick, Executive Committee Rep (electronic) 
Dan Rogers, Executive Committee Rep (electronic) 
Kate Louise Stamford, Islands Trust Conservancy Board Rep (electronic) 
Laura Busheikin, Local Planning Committee Rep (electronic) 
Scott Colbourne, Trust Programs Committee Alternate Rep (phone-in) 
 
Members Absent: Tahirih Rockafella, Local Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Julia Mobbs, Director, Administrative Services 
Clare Frater, Director, Trust Area Services 
David Marlor, Director, Local Planning Services 
Robert Barlow, Recorder 
 
1. CALL TO ORDER 
 
Chair Grove called the meeting to order at 10:00 a.m. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
None 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved. 
 
3. ADOPTION OF MINUTES / COORDINATION 
 
3.1 Minutes of Meetings 
 
  3.1.1  Financial Planning Committee Minutes of February 19, 2020 

  
Financial Planning Committee 
Minutes of a Special Meeting  
April 14, 2020  Page 2 of 3 
 
The minutes were not reviewed. 
 
3.2 Resolutions Without Meeting 
 
None 
 
3.3 Follow up Action List (FUAL) 
 
The FUAL was not provided and not discussed. 
 
4. TRUST COUNCIL BUSINESS 
 
None 
 
5. BUSINESS 
 
5.1 2020-21 Financial Plan Considerations re: COVID-19 – Request for Decision 
 
Director Mobbs indicated that the Executive Committee had requested that the 
Financial Planning Committee discuss the possibility of amending the 2020/21 budget to 
provide a measure of relief to island property owners in light of financial difficulties 
arising from the COVID-19 pandemic. Director Mobbs highlighted key options for budget 
amendment to affect taxation changes as outlined in the report in the agenda.  
 
FPC-2020-014 
It was MOVED and SECONDED, 
that the Financial Planning Committee recommend that Trust Council reduce the 
property tax requisition to a 0% increase from last year. 
CARRIED 
 
Discussion followed in regards to clarifying what method would be used to reduce the 
property tax requisition in the 2020/21 Financial Plan Bylaw given a number of options 
presented in the report.  Options discussed included reducing planned expenditures 
and/or drawing additional funds from surplus to reduce taxation.  
 
FPC-2020-015 
It was MOVED and SECONDED, 
that the Financial Planning Committee rescind resolution FPC-2020-014. 
CARRIED 
 
FPC-2020-016 
It was MOVED and SECONDED, 
that the Financial Planning Committee recommend that Trust Council amend the 
2020/21 Financial

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