Executive Committee Regular Meeting Minutes

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Executive Committee 
Special Electronic Meeting Minutes 
April 8, 2020 ADOPTED Page 1 of 4 
 
 
Executive Committee 
Minutes of Special Electronic Meeting 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
1. CALL TO ORDER 
 
Chair Luckham called the electronic meeting to order at 9:02 AM stating gratitude for the ability 
to meet far and wide across the Salish Sea and Coast Salish territory. 
 
1.1. Acknowledge Standing Resolution 
 
Provided for information. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
The following items were presented for consideration to add to the agenda: 
6.1 Electronic meetings and LTC schedules - Briefing  
6.2 Considerations for June Trust Council meeting - discussion 
6.3 Bylaw Enforcement - Discussion 
6.4 Executive Committee response to Trustee Wright correspondence dated 
 March 31, 2020 
6.5 Anchorages Editorial re: Plumper Sound collision 
 
2.2 Approval of Agenda 
 
 
By general consent, the agenda was adopted as amended. 
Date: 
Location: 
April 8, 2020 
Victoria Boardroom &  Electronic 
#200 1627 Fort Street, Victoria BC 
  
Staff Attending at Location: Robert Kojima, Regional Planning Manager 
  
Members Present: Peter Luckham, Chair, Thetis 
Dan Rogers, Vice Chair, Gambier/Keats 
Laura Patrick, Vice Chair, Salt Spring 
Sue Ellen Fast, Vice Chair, Bowen Municipality 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director of Local Planning Services  
 
Julia Mobbs, Director of Administrative Services 
 
Clare Frater, Director of Trust Area Services 
 
Lori Foster, Executive Coordinator/Recorder 
  
Others Present: There were no call-in participants to phone number 
toll-free 885-703-8985  code 723569162# 

Executive Committee 
Special Electronic Meeting Minutes 
April 8, 2020 ADOPTED Page 2 of 4 
 
3. ADOPTION OF MINUTES 
 
3.1  April 1, 2020 EC draft minutes 
 
By general consent, the minutes were adopted as presented. 
 
4. ROUND TABLE 
 
Local Trust Committee Chairs reported out on recently attended electronic meetings and actions 
taken to address the response to COVID-19. 
 
Comments were heard on the following: 
 A Gabriola Island group, including local trustees, has convened in response to COVID-19 
called the Gabriola Emergency Response and Recovery Committee (GERRC), 
 The resolution without meeting (RWM) process continues for local trust committee business 
some are experiencing confusion due to volume, 
 Traffic to the islands over the long weekend, discouraging non-essential travel to secondary 
residences. 
 
Chair Luckham reported on continued meetings and messaging coming from the Vancouver Island 
Health Authority and the province.  
 
Chief Administrative Officer (CAO) Hotsenpiller spoke to the following: 
 While practicing physical distancing, CAO and Information Services Manager (ISM) van Bakel 
ran an electronic All Staff Meeting from the Victoria boardroom with 55 attendees noting it 
was a good technical experience, 
 Ongoing meetings with lo

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