PolicyProcedure Public Participation LTC Meetings

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Please note, the LTC is under no obligation to accept delegations, town hall comments, correspondence, or other 
submissions that are deemed defamatory or offensive in nature. 
GUIDELINES FOR PUBLIC PARTICIPATION DURING LOCAL TRUST COMMITTEE MEETINGS 
How to Share Your Ideas with the Hornby Island Local Trust Committee 
Town Hall 
This  is  an  opportunity  for  public  comments  typically  offered  during  each  LTC  meeting.  The  Town Hall  is  a  chance  for 
members  of  the  public  to  inform  trustees  about  topics  relevant  to  the  local  trust  area.  While  no  advance  notice  is 
required to speak at a Town Hall session, the time available will vary, depending on the number of citizens who wish to 
speak. The LTC will make every effort to hear all members of the public during the Town Hall but reserves the right to 
limit Town Hall submissions. 
Organizations  and  individuals  who  have  submitted  an  application  to  the  Islands  Trust  should  not  speak  during  Town 
Hall. They are welcome to speak when their applications are presented to the LTC for a decision; see below. 
Delegations 
At least two (2) weeks prior to the local trust committee (LTC) meeting, send a request to northinfo@islandstrust.bc.ca 
including the name and address of the presenter(s), the subject of the delegation and any materials or documents to be 
presented. It is important to note that the purpose of a delegation is to present new ideas or information that is not 
otherwise  being  considered  by  the  LTC  (in  a  project  or  application).  The LTC does  not typically make  decisions on 
delegation requests  at  the  same  meeting,  although  they  may  choose  to request staff  to  report back  with  further 
information. 
Delegations  have up  to 10  minutes to  speak  to the LTC unless  additional  time  is  permitted  by the  LTC.  To  ensure 
necessary business is completed, the LTC reserves the right to  limit the number of delegations it receives at any one 
meeting. 
Organizations  and individuals  who  have  submitted  an  application to  the  Islands  Trust  do  not  appear  as  a delegation. 
They are welcome to speak when their applications are presented to the LTC for a decision; see below. 
Correspondence 
Correspondence may be submitted to the LTC at any time by email to northinfo@islandstrust.bc.ca.  
If a member of the public or an organization wishes to have their correspondence included in an LTC agenda package, 
this request must be received at least two (2) weeks prior to the LTC meeting (either in person, by mail or by email to 
northinfo@islandstrust.bc.ca). 
Correspondence included in an LTC agenda package should pertain to issues which are not otherwise being considered 
in LTC projects or applications.  Organizations and individuals who have submitted an application to the Islands Trust 
should direct correspondence to the staff assigned to their application. 
Correspondence regarding LTC projects or complex application

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