Financial Planning Committee Meeting Minutes
· Islands Trust Area · Meeting Documents · 2018
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Topics: Marine & foreshore · Governance & budget · Climate & environment — our classification, not the Trust's.
Extracted text (beginning)
Financial Planning Committee Minutes of Meeting – November 21, 2018 Page 1 Financial Planning Committee Minutes of Meeting Date: Location: November 21, 2018 Islands Trust Victoria Boardroom 200-1627 Fort Street, Victoria, BC 1. CALL TO ORDER The meeting was called to order at 10:00 a.m. 2. ELECTION OF FPC CHAIR AND VICE CHAIR Election for Chair, Financial Planning Committee FPC-2018-019 It was MOVED and SECONDED, that Peter Grove be nominated. Acclaimed: Peter Grove Election of Vice-Chair, Financial Planning Committee FPC-2018-020 It was MOVED and SECONDED, that Paul Brent be nominated. Acclaimed: Paul Brent Members Present: Peter Grove, Chair Paul Brent, Vice Chair Tahirih Rockfella Peter Luckham, EC Rep Sue Ellen Fast, EC Rep Laura Patrick, EC Rep Dan Rogers, EC Rep (go to meeting) Robin Williams, ITC Rep Members Absent: None Staff Present: Julia Mobbs, Director Administrative Services Russ Hotsenpiller, Chief Administrative Officer David Marlor, Director Local Planning Services Clare Frater, Director Trust Area Services Nancy Roggers, Finance Officer Carmen Thiel, Legislative Services Manager (item 2) Kate Emmings, Acting Islands Trust Conservancy Manager (item 5.3.5.2) Andrew Templeton, Communications Specialist (items 5.3.5.2 and 6.2) Mark Van Bakel, Senior Technical Analyst (item 6.2) Jas Chonk, Recorder Financial Planning Committee Minutes of Meeting – November 21, 2018 Page 2 3. APPROVAL OF AGENDA 3.1 Introduction of New Items 5.2.1 Trustee Laptops 5.3.2.1 Bowen Island Contribution 5.3.5.2 Business Case – Island Planner, Salt Spring Island 3.2 Approval of Agenda By General Consent, the agenda was approved as amended. 4. ADOPTION OF MINUTES / COORDINATION 4.1. Resolutions Without Meeting – RWM-02-2018 and RWM-03-2018 Received for information. 4.2 Follow up Action List Director Mobbs provided an update on each of the items in the follow up action list. 5. TRUST COUNCIL BUSINESS 5.1 Sept 30, 2018 Q2 Financial Report FPC-2018-021 It was MOVED and SECONDED, that the Financial Planning Committee recommend that the September 30, 2018 quarterly financial report be forwarded to January Trust Council. CARRIED 5.2 Sept 30, 2018 Q2 Forecast FPC-2018-022 It was MOVED and SECONDED, that the Financial Planning Committee forward the briefing on the 2018/19 Financial Forecast to January Trust Council for information. CARRIED 5.2.1 Trustee Laptops CAO Russ Hotsenpiller provided next steps to follow up from Trust Council in regards to trustee laptops and noted that staff will provide recommendations to Executive Committee and follow up with Financial Planning Committee. 5.3 2019/20 Proposed Budget to Trust Council 5.3.1 Budget Session Overview Staff to change the timing to 90 minutes to give new Trustees more time for overview and questions. Financial Planning Committee Minutes of Meeting – Novem
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