Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – March 1, 2017  Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: March 14, 2017 
      
Location: The Haven 
240 Davis Rd., Gabriola Island, BC 
      
Members Present: Peter Luckham, Chair 
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
Laura Busheikin, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director, Local Planning Services 
Cindy Shelest, Director, Administrative Services 
Clare Frater, Director, Trust Area Services 
Emma Restall, Executive Coordinator (Recorder) 
 
1. CALL TO ORDER 
 The meeting was called to order at 12:00 p.m. Chair Luckham acknowledged that the meeting was being 
held in Coast Salish First Nations territory. 
  
2. APPROVAL OF AGENDA 
 2.1 Introduction of New Items 
None 
   
 2.2 Approval of Agenda 
 By General Consent, the agenda was approved as presented. 
 
3. ADOPTION OF MINUTES 
 3.1 March 1, 2017 Executive Committee Meeting 
 By General Consent, the Minutes of the March 1, 2017 Executive Committee Meeting were 
adopted as presented. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 4.1 Follow Up Action List 
 Staff provided updates on outstanding items in the Follow Up Action List. 
 
 4.2 Director/CAO Updates 
 Directors provided updates on their follow up action list items and current activities. 
   
 4.3 Local Trust Committee Chair Updates 
 Executive Committee members provided verbal updates on recent activities in their roles as local 
trust committee chairs. 
 
5. BYLAWS FOR APPROVAL CONSIDERATION 
None 
 
6. TRUST COUNCIL MEETING PREPARATION 
 6.1 Executive 

 
Executive Committee Minutes of Meeting – March 1, 2017  Page 2 
 6.2 Local Planning Services 
 6.3 Administrative Services 
 6.4 Trust Area Services 
 6.5 Budget Session 
 
7. EXECUTIVE COMMITTEE PROJECTS 
 7.1 Trust Council Initiated 
 7.2 Executive Committee Initiated 
  
8. NEW BUSINESS 
 8.1 Trust Area Services 
 8.2 Local Planning Services 
 8.3 Administrative Services 
 8.4 Executive/Trust Council 
 
It was agreed that items 11 and 12 be considered before items 9 and 10. 
  
11. CORRESPONDENCE  
  
12. WORK PROGRAM 
 
9. CLOSED MEETING 
EC-2017-047 
It was MOVED and SECONDED, 
that the meeting be closed to the public subject to Sections 90(1)(c)(g) and (i) of the Community 
Charter in order to consider matters related to employee relations, litigation affecting the Islands 
Trust and receipt of advice that is subject to solicitor-client privilege and that staff attend the meeting. 
CARRIED 
10. RISE AND REPORT DECISIONS FROM CLOSED MEETING 
No items to report. 
 
13. NEXT MEETING: April 5, 2017, at 11:00 am in Nanoose Bay 
 
14. ADJOURNMENT 
  EC-2017-048 
It was MOVED and SECONDED, 
 To adjourn the meeting.  
CARRIED 
 
The meeting adjourned at 12:09 p.m. 
      
 
 
  
Peter Luckham, Chair   
      
 
Certified Correct   
 
 
  
Emma Restall, Recorder

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