Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – March 1, 2017  Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: March 1, 2017 
      
Location: Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
      
Members Present: Peter Luckham, Chair 
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
Laura Busheikin, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director, Local Planning Services 
Cindy Shelest, Director, Administrative Services 
Clare Frater, Director, Trust Area Services 
Emma Restall, Executive Coordinator (Recorder) 
 
1. CALL TO ORDER 
 The meeting was called to order at 8:45 a.m. Chair Luckham acknowledged that the meeting was being 
held in Coast Salish First Nations territory. 
  
2. APPROVAL OF AGENDA 
 2.1 Introduction of New Items 
 11.6 Invitation to Regional CMAC – March 28, 2017  
   
 2.2 Approval of Agenda 
 By General Consent, the agenda was approved as presented. 
 2.2.1 Agenda Context Notes 
  Provided for information. 
 
3. ADOPTION OF MINUTES 
 3.1 February 15, 2017 Executive Committee Meeting 
 By General Consent, the Minutes of the February 15, 2017 Executive Committee Meeting were 
adopted as presented. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 4.1 Follow Up Action List 
 Staff provided updates on outstanding items in the Follow Up Action List. 
EC-2017-034 
It was MOVED and SECONDED, 
THAT the Executive Committee request CAO Hotsenpiller to organize a meeting between the EC 
and Bowen Council. 
CARRIED 
 4.2 Director/CAO Updates 
 Directors provided updates on their follow up action list items and current activities. 
   
 4.3 Local Trust Committee Chair Updates 
 Executive Committee members provided verbal updates on recent activities in their roles as local 
trust committee chairs. 
 

 
Executive Committee Minutes of Meeting – March 1, 2017  Page 2 
5. BYLAWS FOR APPROVAL CONSIDERATION 
None 
 
6. TRUST COUNCIL MEETING PREPARATION 
 6.1 Executive 
  6.1.1 March Trust Council Draft Schedule 
 
  6.1.2 March Trust Council Regular Agenda 
  By General Consent, this item was referred to the March 2017 Trust Council meeting as 
amended. 
 
  6.1.3 Chief Administrative Officer’s Report 
  By General Consent, this item was referred to the March 2017 Trust Council meeting as 
presented. 
 
  6.1.4 Continuous Learning Plan 
  By General Consent, this item was referred to the March 2017 Trust Council meeting as 
presented. 
 
  6.1.5 Draft June 2017 Trust Council Schedule 
  By General Consent, this item was referred to the March 2017 Trust Council meeting as 
presented. 
 
  6.1.6 Trust Council Follow Up Action List 
  By General Consent, this item was referred to the March 2017 Trust Council meeting as 
amended. 
 
  6.1.7 Priorities Chart 
  By General Consent, this item was referred to the March 2017 Trust Council meeting as 
amended. 
 
  6.1.8 Strategic Plan Quarterly Updates 
  By General Consent, this item was referred to the March 

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