Trust Council Regular Meeting Agenda

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​Islands Trust Council
Quarterly Meeting Agenda
 
 
Date:Tuesday, September 13, 2016
Location:Sidney Pier Hotel
9805 Seaport Pl, Sidney, BC
Pages
1.CALL TO ORDER: Tuesday, September 13, 2016 at 9:00 a.m.
2.APPROVAL OF AGENDA
3.GENERAL BUSINESS ARISING
3.1Resolutions Without Meeting - TC-RWM-2016-002; TC-RWM-2016-0036 - 7
3.2June 14-16, 2016 Trust Council Meeting Draft Minutes8 - 25
3.3Trust Council Follow Up Action List26 - 29
3.4Trustee Round Table Session30 - 30
4.VISIONING SESSION31 - 87
5.EXECUTIVE
5.1Chief Administrative Officer's Report88 - 89
5.2Executive Committee Work Program Report90 - 90
That the Islands Trust Council approves the top priorities of the Executive
Committee Work Program Report.
5.3Continuous Learning Plan91 - 96
5.4Strategic Plan Update97 - 99
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5.5Amendment to TC Procedures Bylaw to Allow for Electronic Participation
5.5.1Amendment to TC Procedures Bylaw to Allow for Electronic
Participation in TC Meetings
100 - 104
1.That Islands Trust Council Bylaw No. 166, cited as “Islands
Trust Council Meeting Procedures Bylaw, 2004, Amendment
Bylaw No. 3, 2016” be read a first time.
2.That Islands Trust Council Bylaw No. 166, cited as “Islands
Trust Council Meeting Procedures Bylaw, 2004, Amendment
Bylaw No. 3, 2016” be read a second time.
3.That Islands Trust Council Bylaw No. 166, cited as “Islands
Trust Council Meeting Procedures Bylaw, 2004, Amendment
Bylaw No. 3, 2016” be read a third time.
6.TRUST AREA SERVICES
6.1Director of Trust Area Services Report105 - 105
6.2Trust Programs Committee Work Program Report106 - 107
That the Islands Trust Council approves the top priorities of the Trust
Programs Committee Work Program Report.
6.3Trust Fund Board Report108 - 109
6.4Revising Policy Statement Amendment process - RFD110 - 118
1.That the Islands Trust Council request the Executive Committee to propose
amendments to section 9.1 of the Strategic Plan to include a new phase in
the Policy Statement amendment process to:

•raise public awareness of the role and importance of the Policy
Statement in shaping the future of the islands, and
•develop an effective and progressive program to establish a spirit of
reconciliation with First Nations.


2.  That the Islands Trust Council include a $15,000 line item in the proposed
2017/18 budget for revised Policy Statement amendment process, subject to
revision prior to Trust Council receiving a final 2017/18 budget in March.
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7.NEW BUSINESS
7.1Transition Plan119 - 265
1.That Trust Council provides direction to staff on any amendments to the
draft Transition Plan.
2.That Trust Council adopt the 2016 Islands Trust Transition Plan
Regarding the Potential Incorporation of Salt Spring Island.
3.That Trust Council direct staff to refer the Transition Plan to the Ministry
of Community, Sport and Cultural Development and the Salt Spring
Island Incorporation Study Committee.
4.That Trust Council direct staff to include the Transition Plan in
communication materials provided to the public prior to a

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