Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – July 29, 2014 Page 1 
 
 
Executive Committee  
Minutes of Meeting
 
 
Date:   July 29, 2014  Location:  Islands Trust Office, Victoria, BC 
 
Trustees Present: Sheila Malcolmson, Chair  
   Ken Hancock, Vice Chair 
   Peter Luckham, Vice Chair  
   David Graham, Vice Chair (by telephone) 
 
Staff Present:  Linda Adams, Chief Administrative Officer  
David Marlor, Local Planning Services Director 
Lisa Gordon, Trust Area Services Director 
Cindy Shelest, Administrative Services Director 
Clare Frater, Policy Advisor 
Marie Smith, Executive Coordinator (Recorder) 
 
 
1.   CALL TO ORDER  
 
The meeting was called to order at 10:20 am.  Chair Malcolmson acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations. 
 
2.   APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
Addition to Item 8.3.4 – Background information for discussion 
 
2.2        Approval of Agenda 
 
By General Consent, the agenda was approved as amended. 
 
3.   ADOPTION OF MINUTES 
 
3.1 July 2, 2014 
 
By General Consent, the Minutes of the July 2, 2014 Executive Committee Meeting were adopted, as 
amended. 
 
4. FOLLOWUP ACTION LIST AND UPDATES 
 
 4.1 Follow-up Action List 
 
Staff provided advice on outstanding items from 2013 that could be removed or completed by term’s 
end.  Staff was requested to add the Trust Council Followup Action List to the next meeting’s agenda 
to see if there are any further actions to consider for dealing with long outstanding or pending items. 
 
 4.2 Directors’ and Chief Administrative Officer Updates 
 
Directors provided updates on their follow up action list items and current activities. 

Executive Committee Minutes of Meeting – July 29, 2014 Page 2 
 
 4.3 Local Trust Committee Chair Updates 
 
Executive Committee members provided verbal updates on recent activities in their roles as local 
trust committee chairs. 
 
5. TRUST COUNCIL MEETING PREPARATION 
 
 5.1 September 2014 Trust Council Program 
 
Staff noted that the schedule will be reworked to accommodate a session cancellation and possible 
island trip and will be added to the Executive Committee’s next teleconference for review. 
 
6. BYLAWS FOR APPROVAL CONSIDERATION 
 
 6.1 Galiano Island LTC Bylaw 246 (OCP amendment) 
  
This bylaw amends the Galiano Island Official Community Plan by improving clarity and applicability to 
the Development Permit Area 4 - Elevated Groundwater Catchment Areas. 
 
EC-2014-112 
It was MOVED and SECONDED, 
That the Executive Committee approve Galiano Island Local Trust Committee Bylaw No. 246, 
cited as “Galiano Island Official Community Plan Bylaw No. 108, 1995, Amendment No. 1, 2014”, 
under Section 24 of the Islands Trust Act. 
CARRIED 
 6.2 Galiano Island LTC Bylaw 247 (LUB amendment) 
  
This bylaw amends the Galiano Island Land Use Bylaw by permitting Short Term Vacation 
Rentals in a residence or a cottage by use of home occupation regulations. The amend

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