Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – June 2-3, 2014  Page 1 
 
 
 
Executive Committee 
Meeting Minutes
 
 
Date:   June 2-3,    2014  Location:  Islands Trust Victoria Office 
 
Trustees Present: Sheila Malcolmson, Chair 
   Ken Hancock, Vice Chair 
   Peter Luckham, Vice Chair  
   David Graham, Vice Chair (by telephone) 
 
Staff Present:  Linda Adams, Chief Administrative Officer  
David Marlor, Local Planning Services Director 
Lisa Gordon, Trust Area Services Director 
Marie Smith, Executive Coordinator (Recorder) 
 
1.   CALL TO ORDER  
 
The meeting was called to order at 12:50 pm.  Chair Malcolmson acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations. 
 
EC-2014-089 
It was MOVED and SECONDED, 
To convene the meeting early, starting at 12:50 pm instead of 2:30 pm. 
CARRIED 
2.   APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
8.1.3    Coastal Douglas Fir Conservation Plan Session 
8.1.4    San Juan County Session 
8.4.1    T. Varzeliotis delegation request 
 
2.2        Approval of Agenda 
 
By General Consent, the agenda was approved as amended. 
Items on the agenda were re-arranged to accommodate staff who were not available to address their 
items until June 3. 
 
9.    CLOSED MEETING  
 
EC-2014-090 
It was MOVED and SECONDED, 
That the meeting be closed to the public subject to Sections 90(1)(b), (c),(g),(i) and 2 (b) of the 
Community Charter in order to consider matters related to: 
• personal information about an identifiable individual who is being considered for an award 
or honour, 
• labour relations and other employee relations, 
• litigation affecting the Islands Trust,  
• receipt of advice that is subject to solicitor-client privilege; and  
• to discuss matters related to the consideration of information received and held in confidence 
relating to negotiations between the Islands Trust and the provincial government, 
 and that staff attend the meeting. 
CARRIED 
The meeting closed to the public at 12:54 pm and reopened at 1:45 pm. 
 
 

Executive Committee Minutes of Meeting – June 2-3, 2014  Page 2 
 
10.  RISE AND REPORT DECISIONS FROM CLOSED MEETING (if applicable) 
 
There were no items. 
 
3.   ADOPTION OF MINUTES 
 
3.1 May 6, 2014 
 
By General Consent, the minutes of the May 6, 2014 Executive Committee meeting were adopted, as 
presented. 
  
3.2 May 20, 2014 
 
By General Consent, the minutes of the May 20, 2014 Executive Committee meeting were adopted, as 
presented. 
 
5. TRUST COUNCIL MEETING PREPARATION 
 
 5.3 Executive 
 
By General Consent, the Executive Committee approved forwarding the following items to the Islands 
Trust Council, for review and consideration at its June 2014 meeting: 
 
  5.3.1 June 2014 Council Program  
 
As presented. 
 
  5.3.2 Decision and Information Items Agenda 
  
As presented. 
 
  5.3.3 Trust Council Followup Action List 
   
As presented. 
 
  5.3.4 Islands Trust Council Strategic Plan – Update Briefing 
 
As ame

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