Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – March 4, 2014 Page 1 
 
 
 
 
Executive Committee  
Meeting Minutes
 
 
 
Date:   Tuesday, March 4, 2014  Location:  Hornby Island Community Hall 
 
Trustees Present: Sheila Malcolmson, Chair 
   Peter Luckham, Vice Chair 
   David Graham, Vice Chair 
Ken Hancock, Vice Chair  
 
Staff Present:  Linda Adams, Chief Administrative Officer  
Lisa Gordon, Trust Area Services Director 
Marie Smith, Executive Coordinator (Recorder) 
 
 
1.   CALL TO ORDER  
 
The meeting was called to order at 12:47 pm.  Chair Malcolmson acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations. 
 
2.   APPROVAL OF AGENDA 
 
By General Consent, the agenda was approved as amended. 
 
3.    ADOPTION OF MINUTES 
 
3.1 February 18, 2014 
 
By General Consent, the minutes of the February 18, 2014 Executive Committee meetings were adopted 
as presented. 
   
4.    FOLLOWUP ACTION LIST AND UPDATES 
 
4.1 Followup Action List 
 
Provided for information. 
 
5.    NEW BUSINESS 
 
 5.1 2013-2014 Annual Report Outline 
 
Staff presented a proposed Table of Contents for the 2013-14 Annual Report for review and discussion.  
Executive Committee members made a number of suggestions, including adding a section that 
summarizes Policy Statement achievements and requested staff to keep as many Trust Council 
achievements under Council wherever possible instead of under the Executive Committee.  Consensus 
was reached to include parts 3, 4 and 5 of the Policy Statement achievements within an executive 
summary in the annual report.  Staff will adjust instructions to staff and committees to refer to strategic 
plan and policy statement achievements in their reports.  Staff will bring back a revised annual report 
table of contents for review at the next Executive Committee meeting. 
 

Executive Committee Minutes of Meeting – March 4, 2014 Page 2 
 
EC-2014-043 
It was MOVED and SECONDED, 
 
That the Executive Committee approve the production budget of up to $1000 for the 2013-14 
Annual Report. 
CARRIED 
 
 5.2 Additional 2014/15 Budget Public Feedback 
 
By General Consent, the Executive Committee approved forwarding the above noted item to Trust 
Council for consideration at its March 2014 meeting. 
  
6.    CORRESPONDENCE (for information unless raised for action) 
 
 6.1 Jeremy Borsos re Support for March 11 BC Ferries Event 
 
Chair Malcolmson advised that the writer has withdrawn the above noted request. 
 
7.    NEXT MEETING 
 
Tuesday, March 18, 2014 in the Islands Trust Victoria office. 
 
8.    ADJOURNMENT 
 
EC-2014-044 
It was MOVED and SECONDED, 
To adjourn the meeting. 
CARRIED 
 
The meeting adjourned at 1:15 pm. 
 
 
_______________________________________  ________________________________________ 
Sheila Malcolmson, Chair  Marie Smith, Recorder

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