Financial Planning Committee Meeting Minutes
· Islands Trust Area · Meeting Documents · 2014
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Topics: Climate & environment · Governance & budget — our classification, not the Trust's.
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Page 1 of 6 Final – Financial Planning Committee Minutes February 12, 2014 Financial Planning Committee Minutes of Meeting Date: Location: Wednesday, February 12, 2014 Islands Trust Victoria Boardroom 200-1627 Fort Street, Victoria, BC Members Present Gary Steeves, Chair Peter Grove, Vice-Chair Paul Brent Peter Luckham Sheila Malcolmson (by telephone) David Graham (by telephone) Jeanine Dodds (by telephone) Ken Hancock (by telephone) Susan Morrison Regrets Louise Decario Staff Present Cindy Shelest, Director Administrative Services Nancy Roggers, Finance Officer Linda Adams, Chief Administrative Officer Lisa Gordon, Director Trust Area Services David Marlor, Director Local Planning Services Clare Frater, Trust Area Policy Analyst 1. CALL TO ORDER The meeting was called to order at 10:02 am 2. APPROVAL OF AGENDA Director Shelest advised the Committee that there would be discussion of salaries and training analysis as part of section 4.3.2. BY GENERAL CONSENT, the Committee approved the agenda. Page 2 of 6 Final – Financial Planning Committee Minutes February 12, 2014 3. ADOPTION OF MINUTES / COORDINATION 3.1. Minutes of Meeting – January 22, 2014 BY GENERAL CONSENT, the minutes of January 22, 2014 were adopted 3.2. Follow up Action List Director Shelest updated the Committee on the FUAL items and advised the Committee that the request for decision and revised policy on trustee expenses would be presented at the June 2, 2014 meeting. The Committee requested that Director Shelest add a descriptor to indicate what Bylaw # 29 is. 4. BUSINESS 4.1. RFD – Quarterly Financial Statements December 31, 2013 Director Shelest reviewed the December 31, 2013 third quarter financial statements. Trustee Grove requested that the December 31, 2012 results be included on the balance sheet before it goes to Trust Council. FPC-2014-011 It was MOVED and SECONDED that the December 31, 2013 third quarter financial statements be forwarded to Trust Council. CARRIED 4.2. Briefing on the 2013/14 Forecast Director Shelest reviewed the 2013/14 forecast and briefing with the Committee. Director Marlor reviewed the forecasted expenditures for various projects and legal fees with the Committee. FPC-2014-012 It was MOVED and SECONDED that the Financial Planning Committee f orward the briefing of the 2013/14 forecast updated Dec 31/13 to Trust Council as amended. CARRIED Page 3 of 6 Final – Financial Planning Committee Minutes February 12, 2014 4.3. Finalize 2014-15 Proposed Budget 4.3.1. Public Feedback Received to February 11, 2014 Director Shelest distributed the public feedback that was received on the budget. She advised that only comments on the general budget were included and that all comments on the Salt Spring Island tax requisition had been forwarded to Salt Spring Island. FPC-2014-013 It was MOV
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