Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – March 19, 2013 Page 1 
 
 
Executive Committee  
Minutes of Meeting
 
 
Date:   Tuesday, March 19, 2013  Location: Islands Trust Victoria Office 
 
Trustees Present: Sheila Malcolmson, Chair  
   David Graham, Vice Chair, (by telephone) 
   Peter Luckham, Vice Chair  
Ken Hancock, Vice Chair  
 
Staff Present:  Linda Adams, Chief Administrative Officer (part of the meeting by telephone) 
   Cindy Shelest, Administrative Services Director 
   Lisa Gordon, Trust Area Services Director 
   David Marlor, Local Planning Services Director 
   Jas Chonk,   Recorder 
 
 
1.   CALL TO ORDER  
 
The meeting was called to order at 10:08 am.  Chair Sheila Malcolmson acknowledged that the 
meeting was being held in traditional territory of the Coast Salish First Nations. 
 
2.   APPROVAL OF AGENDA 
 
Additions/Deletions for Consideration: 
 
6.3.1    EC as an LTC requests – defer to next meeting 
8.1  PMFL invite at AVICC 
 
By General Consent, the agenda was approved, as amended. 
 
3.    MINUTES OF MEETING/FOLLOWUP 
 
3.1 Minutes of Previous Meetings 
 
3.1.1 March 5, 2013 
 
By General Consent, the March 5, 2013 Minutes of Meeting were approved, as amended. 
 
 3.2  Follow-up Action List  
 
Received as information. 
 
4. ADMINISTRATIVE SERVICES (C. Shelest) 
 
4.1        Director’s Update 
 
Director of Administrative Services Cindy Shelest updated the Executive Committee on follow up action 
list items and current activities. 

Executive Committee Minutes of Meeting – March 19, 2013 Page 2 
 
4.2        Other 
 
  4.2.1 Ready Set Solve Campaign Presentation 
 
A presentation was provided to Executive Committee on the environmental impact of employee travel. 
 
  4.2.2 Introduction to Community Carbon Marketplace (Brian Roberts – 15 minutes) 
 
Brian Roberts provided a presentation about the Community Carbon Marketplace.   
 
CLOSED SESSION 
 
Resolution EC 142-2013 
 
It was Moved and Seconded: 
 
That the meeting be closed to the public pursuant to s. 90(1) (c) and (i) of the Community 
Charter to discuss matters related to solicitor client privilege and that staff attend the meeting. 
CARRIED 
 
The meeting closed to the public at 11:08 am and reopened to the public at 11:30 am. 
 
  4.2.3 Carbon Credit Purchase 2012 RFD 
 
Resolution EC 143-2013 
 
It was Moved and Seconded: 
 
That the Islands Trust Executive Committee endorse the Director of Administrative Services 
recommendation to meet the Islands Trust’s Climate Action Charter commitment to become 
carbon neutral for the 2012/13 fiscal year by using up to $1,625 to purchase 65 tonnes of 
carbon credits from the Community Carbon Marketplace. 
CARRIED 
 
Resolution EC 144-2013 
 
It was Moved and Seconded: 
 
That the Islands Trust Executive Committee endorse the Director of Administrative Services 
recommendation to create a reserve to fund other carbon emissions reduction projects within 
the Islands Trust area from the remaining funds set aside for organ

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