Financial Planning Committee Meeting Minutes

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Financial Planning Committee Minutes – January 23, 2013 Page 1 
 
 
Financial Planning Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
Wednesday, January 23, 2013 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members 
Present: 
 
 
 
 
 
 
 
Regrets: 
Gary Steeves, Chair 
Peter Grove, Vice-Chair 
Paul Brent, Trustee 
Peter Luckham, Trustee 
David Graham, Trustee 
Ken Hancock, Trustee 
Jeanine Dodds, Trustee 
Louise Decario, Trustee 
Susan Morrison, Trustee 
 
Sheila Malcolmson, Trustee 
 
 
Staff Present: Cindy Shelest, Director Administrative Services 
Nancy Roggers, Finance Officer, Recorder 
Linda Adams, Chief Administrative Officer 
David Marlor, Director Local Planning Services 
Lisa Gordon, Director Trust Area Services 
Laura Stringer, Communications Specialist 
 
 
 
1.        CALL TO ORDER 
 
The meeting was called to order at 10:02 am 
 
2.        APPROVAL OF AGENDA 
 
The Committee requested that the closed meeting be moved to the first order of 
business.   
 
By general consent the Committee approved the agenda as amended. 
 
 
 
 
 
 

 
Financial Planning Committee Minutes – January 23, 2013 Page 2 
 
3.        MINUTES / COORDINATION 
 
3.1.      Minutes of Meeting - November 14, 2012 
 
Resolution FIN897/12 
It was MOVED and SECONDED 
that the Financial Planning Committee minutes of November 14, 2012 be 
adopted. 
CARRIED  
3.2.      Follow up Action List 
 
Director Shelest provided an update on each of the items in the FUAL and 
advised the Committee of two additions to it - the fees bylaw coming from the 
Local Planning Committee and the restructure briefing and review.  She advised 
that both of these items will be coming to the next meeting. 
  
Chair Steeves commented on the Whistle Blower policy and gave an overview of 
the recent news article containing the Attorney General ruling that public service 
employees are not covered by the current Public Service Whistle Blower 
policy. Chief Administrative Officer Adams advised that the Islands Trust auditors 
had accepted the Public Service policy as adequate.  The Committee agreed that 
they would like the article to be placed on a future Financial Planning Committee 
agenda for discussion. 
  
  
4.        BUSINESS 
 
4.1.   CLOSED MEETING   
 
Resolution FIN898/12 
It was MOVED and SECONDED 
that the Financial Planning Committee meeting be closed to the public in 
accordance with the Community Charter, Part 4, Division 3, s. 90(1)(k) 
negotiations and related discussions respecting the proposed provision of a 
service that are at their preliminary stages and that, in the view of the committee, 
could reasonably be expected to harm the interests of the Islands Trust if they 
were held in public; and that staff attend the meeting. 
  
Committee closed the meeting at 10:12 a.m. 
 
By general consent Committee reconvened in open meeting at 11:19 am to rise 
and report. 
 
 
 
 
 

 
Financial Planning Committee Minutes – January 23, 2013 Page

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