Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – February 5, 2013 Page 1 
 
 
Executive Committee  
Minutes of Electronic Meeting
 
 
Date:   Tuesday, February 5, 2013  Location: Islands Trust Victoria Office 
 
Trustees Present: Sheila Malcolmson, Chair (by telephone) 
   David Graham, Vice Chair (by telephone) 
   Peter Luckham, Vice Chair (by telephone) 
Ken Hancock, Vice Chair (by telephone) 
 
Staff Present:  Linda Adams, Chief Administrative Officer 
   Lisa Gordon, Trust Area Services Director 
   David Marlor, Local Planning Services Director 
   Marie Smith, Executive Coordinator and Recorder 
 
 
1.   CALL TO ORDER/APPROVAL OF AGENDA 
 
The meeting was called to order at 8:35 am.  Chair Sheila Malcolmson acknowledged that the meeting 
was being held in traditional territory of the Coast Salish First Nations. 
 
Vice Chair Ken Hancock advised that he would have to leave the meeting by 9:30 am to attend a 
local trust committee meeting and requested that the Closed Session be addressed first.   
 
Additions for Consideration: 
 
7.1 Meeting with the Minister of Community, Sport and Cultural Development 
 
By General Consent, the agenda was approved, as amended. 
 
8.    CLOSED SESSION 
  
Resolution EC 113-2013 
 
     It was Moved and Seconded: 
 
That the meeting be closed to the public pursuant to s. 90(1) (c) and (i) of the Community 
Charter to discuss matters related to personnel matters and solicitor client privilege and that 
staff attend the meeting. 
CARRIED 
 
The meeting closed to the public at 8:36 am reopened to the public at 9:05 am. 
 
2. POST COUNCIL JOINT SESSION WITH MANAGEMENT  
 
  2.1 Roundtable 
 
Executive Committee members and senior staff provided comments about the December 2012 Council 
meeting program and logistics and suggestions for future consideration. 
 
  2.2 Trustee Comments/Requests 
 
None received. 

Executive Committee Minutes of Meeting – February 5, 2013 Page 2 
 
  2.3. Trust Council Follow up Action List 
 
Provided for information.   
 
2.4 Trust Council Continuous Learning Plan 
 
Resolution EC 114-2013 
 
It was Moved and Seconded: 
 
That staff provide advice on topics and technology to hold webinar sessions for trustees as a way 
to fulfill the September 2012 Trust Council resolution on distance learning. 
CARRIED 
 
Vice Chair Ken Hancock left the meeting. 
 
 2.5 Draft March 2013 Council Program 
 
The proposed 3 day schedule for the March 5-7, 2013 Trust Council meeting to be held on Thetis 
Island was reviewed and discussed. 
 
3.    MINUTES OF MEETING/FOLLOWUP 
 
3.1 Minutes of Previous Meetings 
 
No items. 
 
 3.2 Follow-up Action List  
 
Resolution EC 115-2013 
 
It was Moved and Seconded: 
 
That the topic ‘Develop a CAO emergency succession planning strategy’ be a high priority 
activity for Linda Adams. 
CARRIED 
 
4. TRUST AREA SERVICES (L. Gordon) 
 
4.1        Other 
 
  4.1.1 Delayed Federal Report on Derelict Vessels 
 
The Request for Decision was deferred to the February 19 Execu

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