Financial Planning Committee Meeting Minutes

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FINAL Financial Planning Committee Minutes February 13, 2013 Page 1 
 
 
Financial Planning Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
Wednesday, February 13, 2013 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members 
Present: 
Gary Steeves, Chair 
Paul Brent, Trustee 
Sheila Malcolmson, Trustee 
David Graham – by phone, Trustee 
Ken Hancock, Trustee 
Jeanine Dodds, Trustee 
Louise Decario, Trustee 
Susan Morrison, Trustee 
 
 
Regrets: Peter Grove, Vice-Chair 
Peter Luckham 
 
 
Staff Present: 
 
 
 
 
 
 
Cindy Shelest, Director Administrative Services 
Nancy Roggers, Finance Officer 
Linda Adams, Chief Administrative Officer 
David Marlor, Director Local Planning Services 
Lisa Gordon, Director Trust Area Services 
Clare Frater, Trust Area Policy Analyst 
 
 
 
1.        CALL TO ORDER 
  
 The meeting was called to order at 10:04 
 
2.        APPROVAL OF AGENDA 
 
Chair Steeves advised the committee that item 4.10 the carbon neutral policy would be 
removed from the agenda and would be going to the May 27th meeting. 
  
Chair Steeves advised the committee that there were two late items.  One for the BC 
Ferries advocacy budget request, item 4.5 of the agenda and one for the public 
feedback on the 2013/14 draft budget, item 4.3 of the agenda.  Chair Steeves advised 
that if committee members had not had time to adequately review item 4.5 prior to this 
meeting that they could vote to remove it from the agenda.  Director Gordon advised that 
Trust Council had requested that Financial Planning Committee and Trust Programs 
Committee work with staff to reframe the proposal outlining how the program budget 
of $20,000 would be spent. 

 
 
FINAL Financial Planning Committee Minutes February 13, 2013 Page 2 
 
   
By general consent item 4.5 the BC Ferry Advocacy Budget Request and Item 4.3 the 
briefing on public feedback on the 2013/14 draft budget be left on the agenda. 
  
By general consent the Committee approved the agenda as amended.  
 
3.        MINUTES / COORDINATION 
 
3.1.      Minutes of Meetings 
 
The committee discussed and asked questions about what their role in the 
budget process during the time frame between December Trust Council and the 
budget going out for public consultation. 
  
Resolution FIN906/12 
It was MOVED and SECONDED 
that the Financial Planning Committee remove the 3rd paragraph in item 4.3.1.  
2013/14 budget assumption and principles. 
CARRIED 
 
By general consent the minutes of January 23, 2013 were adopted as 
amended. 
 
The committee discussed the following:  
• clearly outline FPC role in the budget assumptions and principles 
• review of the Budget policy 
 
Resolution FIN907/12 
It was MOVED and SECONDED 
that the Financial Planning Committee (FPC) request that in preparations for 
budget 2014/15 the role of FPC in relation to the draft budget recommendation 
for public consultation be clarified.   
  
CARRIED 
3.2.      Follow up Action List 
 
Director Shel

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