Thetis Island Local Trust Committee regular meeting, November 12, 2024

[0:00:00] Voice 8: Good morning, everyone. Welcome to the regularly scheduled business meeting of the Thetis Island

[0:00:06] Voice 8: Local Trust Committee. It is Tuesday, November 12th. We are waking up, most of us, with some

[0:00:12] Voice 8: sunshine after days of rain, and we're always grateful to find ourselves living and working,

[0:00:21] Voice 8: making decisions in Coast Salish territories. I wanted to take a little bit of time today to

[0:00:28] Voice 8: acknowledge the um the two nations who have particular connection long-standing relationship

[0:00:36] Voice 8: that endures today to the lands and waters in the thetis and local trust area penelaket tribe

[0:00:47] Voice 8: identifies themselves as an independent community that lives off of the ocean

[0:00:51] Voice 8: and is guided by our strong culture and vibrant local economy our traditional language and customs

[0:00:59] Voice 8: are alive and celebrated and our elders are active and respected that's a beautiful vision statement

[0:01:09] Voice 8: and uh liac's and first nation um who are home on vancouver island and valdez island

[0:01:18] Voice 8: And they have a bit of a vision statement written as if it is some time in the future.

[0:01:27] Voice 8: This is from the Laaxon website.

[0:01:30] Voice 8: It is an ideal picture in which all the Laaxon people's hopes for Valdez Island have been realized.

[0:01:36] Voice 8: And so I just wanted to take a moment and read an extract from that.

[0:01:42] Voice 8: We, the Laaxon people, have paddled home.

[0:01:46] Voice 8: Valdez Island is the centre of the Léaxin community and our nation finally has full

[0:01:52] Voice 8: control over this territory of ours. Some of us live here while others regularly visit

[0:01:57] Voice 8: or stay here for the summer. The island is very important even to Léaxin people who don't live

[0:02:04] Voice 8: here. We treasure it as a place for recreation, rest and renewal. We share our retreat centre

[0:02:11] Voice 8: with other Halkomenum people who are grateful for the opportunity for healing and recovery

[0:02:17] Voice 8: in a peaceful place close to their own homes. We look forward to cultural activities at the

[0:02:24] Voice 8: Longhouse and outdoors all year round. Almost everyone comes together on Valdez Day each July

[0:02:31] Voice 8: when we feast, tell stories, and race canoes. A summer camp focuses on recreation and cultural

[0:02:38] Voice 8: education for youth. And so I just wanted to give a little bit of space at the start of our

[0:02:46] Voice 8: meeting, not just to acknowledge and recognize the people in the nations who call these territories

[0:02:53] Voice 8: home, but to acknowledge their vision for the future and for the present. What is it

[0:03:02] Voice 8: that they'd like to see? So we can consider that in our decision making and let it inform our

[0:03:08] Voice 8: processes so thanks for letting me take the time there um so following that um some introductions

[0:03:16] Voice 8: i'm your chair uh trustee toby elliott i come from gabriela island it's the name of first nation

[0:03:22] Voice 8: territory joined by your local trustees ken hunter hello and uh peter luckham good

[0:03:32] Trustee Luckham: morning toby thank

[0:03:33] Trustee Luckham: you very much for the uh acknowledgement this morning very much appreciate that grateful every

[0:03:39] Trustee Luckham: day to wake up and go see this territory thank

[0:03:42] Voice 8: you and we are joined by uh staff for island

[0:03:46] Voice 8: planner margot tamidas hello and in the background good morning lisa millard uh our minute taker and

[0:03:56] Voice 8: meeting facilitator thank you everyone for your support so with that um we'll move into approval

[0:04:04] Voice 8: of the agenda are there any additions or amendments or can we adopt the agenda as presented

[0:04:13] Trustee Luckham: that's

[0:04:13] Voice 8: good all right we'll adopt the agenda by general consent and move into our reports

[0:04:21] Voice 8: trustees who'd like to go first i'm

[0:04:27] Voice 6: going to pass on a report for this time if that's okay

[0:04:30] Voice 6: so uh peter up to you

[0:04:31] Trustee Luckham: thanks a lot king um yeah just reflecting on so many things that are

[0:04:39] Trustee Luckham: happening at the Islands Trust, both in my chair role and on committees and at the LTC here.

[0:04:49] Trustee Luckham: Nothing really hugely significant associated with Thetis, although certainly grateful to know that

[0:04:56] Trustee Luckham: contract and many of you will know that news releases associated with the contract for the

[0:05:01] Trustee Luckham: cleanup of the property on 88, North Cobra, anyway, on Lot 88 on Pilkey Point Road on

[0:05:14] Trustee Luckham: Thetis Island, a little off this morning, it would appear, and so that's certainly been

[0:05:20] Trustee Luckham: a long-standing concern, and glad that we're finally at that point where we're going to

[0:05:25] Trustee Luckham: see some action and clean up there and eliminate the risks and hazards that are associated with that

[0:05:36] Trustee Luckham: property. Yeah, and I think that really covers it, although I'm feeling obligated,

[0:05:44] Trustee Luckham: not obligated, but necessary to acknowledge the passing of Justice Murray Sinclair,

[0:05:52] Trustee Luckham: there. Significant First Nations leadership, particularly around the truth and reconciliation

[0:05:59] Trustee Luckham: work that the federal government has undertaken. And Murray's words ring so true every day and are

[0:06:07] Trustee Luckham: guiding light for us to advance the work of reconciliation and appreciate the time that he's

[0:06:14] Trustee Luckham: spent with us and having met him

[0:06:18] Trustee Luckham: on a number of occasions

[0:06:19] Trustee Luckham: a powerful, wise person

[0:06:25] Trustee Luckham: Thank you.

[0:06:28] Voice 8: Thank you for those words and that reminder

[0:06:32] Voice 8: I just want to acknowledge we also just

[0:06:36] Voice 8: passed Remembrance Day and

[0:06:38] Voice 8: I was thankful to participate in some local ceremonies

[0:06:44] Voice 8: here on Cabrilla Island, recognizing veterans and also people today who serve.

[0:06:51] Voice 8: And there was a lot of talk about peace and hopes going forward

[0:06:57] Voice 8: that our nations would be governed by peace.

[0:07:00] Voice 8: So I just want to acknowledge the veterans and everyone who served our countries.

[0:07:07] Voice 8: And so, yes, moving, I'll just pass over a few quick things because I don't think we gave an update from September activities. I won't go into it in detail.

[0:07:21] Voice 8: but at the union of bc municipalities convention in september um the island's trust resolution

[0:07:29] Voice 8: presented by uh chair peter luckham uh passed uh that is requesting the ministry of health to review

[0:07:37] Voice 8: an amended update the manual on composting toilets and gray water practice which was

[0:07:43] Voice 8: It was written in 2016 and Thetis Island, one of your own local experts, Ian Ralston, contributed or I think wrote that manual and is very supportive of having the manual updated as it's quite conservative and it doesn't lend itself to adoption.

[0:08:03] Voice 8: So I was very pleased that UBCM passed that and endorsed it and looking forward to hearing back from the Ministry of Health on that.

[0:08:13] Voice 8: September Trust Council meeting. If those of you who receive updates would have seen that the Islands Trust has requested a provincial review of the Islands Trust Act, and we engaged in quite a bit of debate on that.

[0:08:33] Voice 8: um and i'll just skip over to something of potential regional interest i wasn't aware of

[0:08:42] Voice 8: any representatives from thetis island um galliano conservancy hosted a salish sea

[0:08:49] Voice 8: regional conservation forum on october 18th oh sorry did you have something trustee hunter

[0:08:55] Voice 8: yeah

[0:08:58] Voice 6: i can wait till you're finished i just wanted to make sure we didn't skip over something go

[0:09:01] Voice 6: ahead sure

[0:09:02] Voice 8: thing um and so this brought together conservation experts um and scientists professionals

[0:09:14] Voice 8: and indigenous knowledge holders to talk about um marine conservation restoring degraded forests

[0:09:24] Voice 8: managing hyper abundant deer which are actually having quite an impact on our ecosystem

[0:09:28] Voice 8: ecosystem ecosystems and um i'm hoping we can bring forward some of the research from that

[0:09:34] Voice 8: because there was just such a deep and wide um forum with a lot of great information so

[0:09:43] Voice 8: uh that was really awesome and that's about it for my chair's report over to you trustee hunter

[0:09:50] Voice 8: did you want to add something there

[0:09:54] Voice 6: we go uh yeah have we gone past 3.1 yet the trustee reports from

[0:09:58] Voice 6: From the past agenda or past meeting?

[0:10:04] Voice 6: Because I wanted to change something.

[0:10:07] Voice 8: Oh, we haven't adopted minutes.

[0:10:10] Voice 6: Okay, good. Thank you.

[0:10:12] Voice 8: So we can, we're just about to go there.

[0:10:14] Voice 6: Good.

[0:10:16] Voice 8: Okay, so chair's report,

[0:10:17] Voice 8: and I don't believe we've got an electoral area director's report today.

[0:10:23] Voice 8: I know the CVRD is always busy.

[0:10:26] Voice 8: I look forward to hearing from Jesse McClinton at some point.

[0:10:30] Voice 8: one day i did get to meet him at ubcm which was wonderful yeah

[0:10:34] Trustee Luckham: just a note to chair um

[0:10:38] Trustee Luckham: jesse did actually attend on island having a session um here um updating the community on um

[0:10:46] Trustee Luckham: on the work that he's been undertaking on behalf of the fetus ltc and addressing the current concerns

[0:10:52] Trustee Luckham: around the budget and the like and so it was great that he was able to make that personal contact

[0:10:57] Trustee Luckham: with our community i

[0:10:59] Voice 8: see he's actually in the meeting i just noticed the attendees list and

[0:11:04] Voice 8: i don't

[0:11:07] Voice 5: know can you guys hear me

[0:11:08] Voice 8: yes the director's in the room

[0:11:10] Voice 8: i'm

[0:11:10] Voice 5: trying to log in i'm sorry i this is my first meeting so i think just out of respect

[0:11:17] Voice 5: i'm just going to sit and take it all in and i will be ready to give a report at the next meeting

[0:11:24] Voice 5: And I want to thank Margo for sending a meeting invite so that this didn't get missed.

[0:11:32] Voice 8: Awesome. Well, thank you for attending today.

[0:11:35] Voice 8: And we'll make sure that you are on the invite list for all the future meetings and no pressure on a report,

[0:11:41] Voice 8: even if you wanted to give a verbal report on any of the activities of the CVRD or if you just want to.

[0:11:51] Voice 8: Yeah,

[0:11:51] Voice 5: I mean, I can give just a really brief one.

[0:11:54] Voice 5: um there's lots happening at the cvrd right now we're moving into budget there's a lot of

[0:12:01] Voice 5: discussion around you know where we're going to land on on uh different price point and regional

[0:12:09] Voice 5: rack is still playing a major part in in budget for all across the cvrd is going to make up a

[0:12:15] Voice 5: large proportion of again another probably significant increase um but i think lots of

[0:12:21] Voice 5: um directors are working hard to keep that to a minimum um working to find a replacement as

[0:12:31] Voice 5: for my um as my alternate director um there is a couple candidates with Thetis Island

[0:12:38] Voice 5: and that I'm very hopeful about um which I think would be a really great way to sort of

[0:12:44] Voice 5: bridge the gap between Solterra and Thetis so those are a couple of the big things I'm working

[0:12:48] Voice 5: working on um yeah and I I think we had a pretty pretty good meeting uh uh on September 23rd came

[0:12:57] Voice 5: and you know um was able to present to Thetis Island sort of independently of any other groups

[0:13:03] Voice 5: and about maybe 35 or 40 people show up um and Peter was there which I uh chair luckum I should

[0:13:11] Voice 5: say which I really appreciated his support so yeah I think that's all you guys need to hear from me

[0:13:17] Voice 5: but thank you for the opportunity

[0:13:20] we

[0:13:22] Voice 8: always welcome our directors

[0:13:24] Voice 8: and really look forward to working together Jesse

[0:13:28] Voice 8: I know taxation has been on the minds of

[0:13:32] Voice 8: Thetis Island residents and we've gotten some communication

[0:13:36] Voice 8: that was shared at the October 26th

[0:13:40] Voice 8: public meeting is that the one you're referring to?

[0:13:43] Voice 8: was

[0:13:44] Voice 5: it the 26th

[0:13:45] Voice 8: um just i

[0:13:47] Voice 5: think it was september 23rd but i could be mistaken

[0:13:50] Voice 8: oh there's there i'm

[0:13:52] Voice 8: just referring to another email that i've just seen but october 26th but i'm not sure that might

[0:13:58] Voice 5: have been um there was a follow-up

[0:13:59] Voice 8: okay meeting

[0:14:01] Voice 5: that they came after mine i think yeah thank you

[0:14:05] Voice 8: okay great um trustees any questions for the director or um any follow-up here i just wanted

[0:14:15] Voice 6: to apologize to jesse i fully intended to come to that meeting he actually invited me personally and

[0:14:22] Voice 6: something annoying came up that very morning and i couldn't make it so i apologize for not being

[0:14:27] Voice 6: there no

[0:14:29] Voice 5: need to apologize but uh thank you anyways and it's uh good to see you again it's

[0:14:35] Voice 5: been it's been a long time so you look uh you look the same just just older

[0:14:42] Voice 6: yeah better to be over the hill than under the hill

[0:14:47] Voice 8: well jesse that's not fair you don't have your video on so we're trying

[0:14:50] Voice 5: i will get it on in a second i'm trying to log into the zooms

[0:14:54] Voice 5: ken and i worked through many job sites together uh in the 90s and early 2000s and he

[0:15:02] Voice 5: He tried to teach me things that I'm still trying to learn.

[0:15:07] Voice 8: Well, you're both still in government, so you haven't learned much if you're still here.

[0:15:15] Voice 8: All right.

[0:15:16] Voice 8: We're going to move into public comment now.

[0:15:19] Voice 8: I do recognize there's one member of the public in attendance, Paul Duncan.

[0:15:24] Voice 8: You've raised your hand.

[0:15:25] Voice 8: So if you'd like to address the local trust committee, just keep your comments topical

[0:15:30] Voice 8: to subjects of interest in the Theta Silent Local Trust Committee,

[0:15:35] Voice 8: which I'm sure you will,

[0:15:36] Voice 8: and obviously respect and safe workplace policy applies.

[0:15:41] Voice 8: So thank you.

[0:15:42] Voice 8: Go ahead, Paul.

[0:15:51] Voice 8: You might be...

[0:15:52] Voice 8: Oh, thank you.

[0:15:54] Voice 8: Just unmute yourself there.

[0:15:59] Voice 1: Good morning, everybody.

[0:16:01] Voice 1: Thank you, Toby, for the segue about taxation.

[0:16:04] Voice 1: Of course, I'm going to be talking about that.

[0:16:07] Voice 1: And I'm glad to hear from you, Jesse,

[0:16:09] Voice 1: see that it's a topic at CVRD after my October 30th presentation. I guess I'm following up on

[0:16:19] Voice 1: the springtime when I introduced the size of the tax increases and asked where people stood.

[0:16:29] Voice 1: And I'm asking the same question today as you go into your budget meetings in early December,

[0:16:37] Voice 1: whether you're prepared to cap the tax.

[0:16:45] Voice 5: That's a question for me?

[0:16:47] Voice 1: No, it's a question for, since this is the Thetis Island Local Trust Committee,

[0:16:52] Voice 1: it's a question to the three directors.

[0:16:57] Voice 8: So the three trustees, and I just want to recognize your email of October 31st, Paul,

[0:17:06] Voice 8: in which you did make this request that we cap the tax.

[0:17:11] Voice 8: i think we probably should have included this as correspondence just for the future um

[0:17:19] Voice 8: if you want an email to the local trust committee to be included in the agenda as correspondence

[0:17:25] Voice 8: um i'll give you the email but it's just address it to the thetis island local trust committee

[0:17:29] Voice 8: and then we can um raise it and discuss it because otherwise the public doesn't

[0:17:34] Voice 8: get a chance to see what you're talking about um but you're asking today for a pledge

[0:17:43] Voice 8: I'm not sure if we would be prepared to respond to that because I haven't had a chance to I guess

[0:17:54] Voice 8: your call is a campaign to cap the tax and not really sure we're in a position to do that I can

[0:18:01] Voice 1: I just give you some more background it's

[0:18:04] Voice 8: yes do oh

[0:18:05] Voice 1: there's there's two taxation reports on

[0:18:09] Voice 1: on the Thetis Island website.

[0:18:13] Voice 1: There was a presentation that was made

[0:18:16] Voice 1: to the Committee of the Whole of CVRD on October 30th.

[0:18:23] Voice 1: There's lots of background information.

[0:18:26] Voice 1: And I guess if you're not prepared

[0:18:27] Voice 1: to make that pledge today,

[0:18:29] Voice 1: could I ask you to please read that documentation

[0:18:33] Voice 1: before you go into your December budget meetings in Victoria?

[0:18:42] Voice 8: Yes. So I am referring, I just want to confirm what we're looking at. There was a PowerPoint presentation you presented to Committee of the Whole on October 30th, and that's attached to an email you sent to us among other members of the public October 31st.

[0:18:59] Voice 8: And so I have taken a look at that, and I certainly will commit to reading it through and considering the request. I see, Trustee Luckum, you've got your hand up there.

[0:19:09] Voice 8: I

[0:19:11] Trustee Luckham: do. And thank you, Chair. And thank you, Paul, for being here today. And indeed, thank you for your work. As you recall, I'm sure that we spent quite a bit of time together going over your work before it was presented as a report.

[0:19:28] Trustee Luckham: and appreciate having the opportunity

[0:19:30] Trustee Luckham: to provide input to that.

[0:19:33] Trustee Luckham: We didn't necessarily agree on all aspects of it,

[0:19:36] Trustee Luckham: but certainly there was definitely similarities

[0:19:40] Trustee Luckham: in our trains of thoughts associated with governance

[0:19:43] Trustee Luckham: and financial responsibilities.

[0:19:46] Trustee Luckham: And indeed in that financial responsibility,

[0:19:51] Trustee Luckham: I'm afraid that it is difficult for me to consider a cap.

[0:19:58] Trustee Luckham: that would limit the taxation and not that i'm not completely sympathetic and understanding

[0:20:06] Trustee Luckham: of the necessity for financial restraint and we do our absolute best and i do my best as a

[0:20:16] Trustee Luckham: sitting member of uh of the financial planning committee and of council however um there are

[0:20:23] Trustee Luckham: are a variety of circumstances associated with the operational costs of any government or any

[0:20:28] Trustee Luckham: business that is perhaps beyond setting a number based upon other parameters, which is certainly

[0:20:41] Trustee Luckham: reasonable, but I think it requires a lot more conversation. I can commit to that we will

[0:20:48] Trustee Luckham: ensure that the increase in tax is as absolutely little as possible. I've always done that.

[0:20:55] Trustee Luckham: In fact, the Islands Trust increases, although it may be cumulative, it may add up over the years,

[0:21:02] Trustee Luckham: as you've pointed out, to be a larger number over time. The Islands Trust consistently has

[0:21:08] Trustee Luckham: very low tax increases. And in fact, during the pandemic, we reduced the tax after the fact in

[0:21:16] Trustee Luckham: in order to reflect the hardships

[0:21:17] Trustee Luckham: that folks might appreciate.

[0:21:21] Trustee Luckham: So, although I'm very sympathetic and supportive

[0:21:24] Trustee Luckham: and thank you for all of the work

[0:21:25] Trustee Luckham: and it will be taken into consideration

[0:21:27] Trustee Luckham: in the budget debates,

[0:21:28] Trustee Luckham: I can't commit to a cap as you've described,

[0:21:31] Trustee Luckham: but certainly am committed to ensuring

[0:21:34] Trustee Luckham: that the tax increases as low as humanly possible.

[0:21:37] Trustee Luckham: I

[0:21:44] Voice 8: guess I have a follow-up question for Mr. Duncan.

[0:21:48] Voice 8: Are you, you are following the budget discussions

[0:21:51] Voice 8: at the Islands Trust through Financial Planning Committee.

[0:21:54] Voice 8: Our next meeting is actually tomorrow.

[0:21:58] Voice 8: And there are some guidelines that the Financial Planning Committee

[0:22:03] Voice 8: has recommended that council adopt, and council did adopt those.

[0:22:12] Voice 8: I'm just looking them up right now, so forgive me if I don't have them.

[0:22:17] Voice 8: it's challenging for our Director of Admin Services

[0:22:22] Voice 8: as they put together the budget to limit

[0:22:26] Voice 8: so all the requests coming in

[0:22:28] Voice 8: and then limit it to an overall cap tied to inflation.

[0:22:33] Voice 8: But she is doing that work

[0:22:35] Voice 8: on the direction of Financial Planning Committee

[0:22:39] Voice 8: with the view that increased tax increases

[0:22:43] Voice 8: increases are limited to a certain amount. I can't tell you exactly right now what that

[0:22:48] Voice 8: guideline is, but if you give me a second, I will look it up. But yes, there's been lots

[0:22:54] Voice 8: of conversation about how to keep tax increases below a threshold. Is there anything further,

[0:23:04] Voice 8: Mr. Duncan?

[0:23:06] Voice 1: Okay, just one final comment. I heard earlier that you're going to be,

[0:23:11] Voice 1: You have requested the provincial government for a review of Islands Trust.

[0:23:17] Voice 1: Again, if you go to the reports that I've written, there's certainly a large need for that.

[0:23:23] Voice 1: And I'm glad that you're heading in that direction.

[0:23:27] Voice 1: I was just thinking that this would be the ideal time to set a threshold until you've gone through that review.

[0:23:37] Voice 1: because I would I would expect that some of the things you're doing will change

[0:23:44] Voice 1: but I'll just leave that as a comment for you to think about there is indeed

[0:23:54] Voice 8: going to be a long and I don't think this is a quick review but to align

[0:24:02] Voice 8: legislation with DRIPA for one thing and to review the mandate and to see if the

[0:24:08] Voice 8: The Islands Trust is supported enough to provide the province-wide services that we are mandated to provide.

[0:24:18] Voice 8: So that is a conversation to be had with the province.

[0:24:23] Voice 8: Do we have enough support for this provincial mandate?

[0:24:26] Voice 8: And alleviating the tax burden on local island taxpayers is part of that conversation.

[0:24:33] Voice 8: So, but I can tell you, it's not going to be a quick conversation, but we are heading in that direction. So thank you for that endorsement.

[0:24:43] Voice 1: Thank you.

[0:24:46] Voice 8: Is there anything else? I know there's no other attendees in the waiting room. So if there's nothing else, I'll say that.

[0:24:57] Trustee Luckham: Yeah, Chair, I'm having difficulty just raising my hand.

[0:25:01] Trustee Luckham: I've got a little bit of an internet connection I'm trying to resolve.

[0:25:05] Trustee Luckham: Just another note for Paul, and I know you know this already,

[0:25:08] Trustee Luckham: but it's important for the members of the public to also be aware of it,

[0:25:14] Trustee Luckham: in that I thank you for your note, Paul,

[0:25:16] Trustee Luckham: in recognizing that we have asked the province for a review of the governance of the Islands Trust,

[0:25:22] Trustee Luckham: which was one of your recommendations,

[0:25:24] Trustee Luckham: which also includes the financial aspects of the operations of the Island Trust.

[0:25:31] Trustee Luckham: And so we are certainly looking at all possibilities for ongoing, sustainable funding for the Islands Trust.

[0:25:41] Trustee Luckham: Just wanted to make that clear.

[0:25:44] Trustee Luckham: And also thank you for acknowledging that we have followed through on that commitment.

[0:25:50] Trustee Luckham: Thank

[0:25:54] Voice 8: you for that. You put it more eloquently than I was trying to allude to. But yes, the funding formula, it's inadequate for a provincial mandate. So that's part of the request to review.

[0:26:05] Voice 8: view okay um well let's move into the rest of our agenda then today uh we've got one set of local

[0:26:15] Voice 8: trust committee minutes uh from september 10th 2024 for adoption and trustee hunter you had something

[0:26:24] Voice 8: about the minutes you wanted to address yes

[0:26:27] Voice 6: thank you on 3.1 the first bullet point under my

[0:26:31] Voice 6: reporting. I had a comment that was along the lines of what that's saying, but that does not

[0:26:40] Voice 6: capture it at all. So rather than try and change it today, I would like that first bullet point

[0:26:49] Voice 6: removed from my comments, and I will bring it up at a subsequent meeting again and try and get

[0:26:58] Voice 6: reported what i'm actually trying to say about taxation is that possible so

[0:27:05] Voice 8: what i'll do is

[0:27:07] Voice 8: defer adoption of the minutes um and you can work with staff to either go over the recording

[0:27:14] Voice 8: or clarify okay

[0:27:18] Voice 6: well that could work too but i don't want to take time in the meeting because

[0:27:22] Voice 6: it's a bit complicated hello it

[0:27:35] Planner Thomaidis: looks like chair elliott um might have gotten cut off

[0:27:42] Planner Thomaidis: pretty low i

[0:27:44] Voice 5: can hear you too uh

[0:27:51] Trustee Luckham: shall we give her a moment to return otherwise um grab my agenda

[0:27:57] Trustee Luckham: one of us grab an agenda and continue on yeah

[0:28:04] Planner Thomaidis: we'll maybe give her another another 10 15 seconds

[0:28:07] Planner Thomaidis: to see if she can get back on

[0:28:09] Voice 2: okay

[0:28:23] Voice 8: i apologize dropped out glad

[0:28:29] Trustee Luckham: to have you back oh

[0:28:34] Voice 8: my internet

[0:28:36] Voice 8: seems to be quite spotty. If I drop out again, I'm going to have to move locations, but

[0:28:43] Voice 8: can you hear me now? Yep.

[0:28:46] Voice 8: Okay. So we will postpone adoption

[0:28:52] Voice 8: the September 10th minutes, and Trustee Hunter, you can bring any amendments forward,

[0:29:00] Voice 8: and we'll see those minutes again at our next business meeting. Sound good? Thank you.

[0:29:07] Voice 6: All

[0:29:07] Voice 8: right. So moving into, we've got a resolutions report, resolutions without meetings report from November 5th. Advisor planning commission minutes, there have been none. And so we'll move into our follow-up action list on page 12 of the agenda. Any questions or items to discuss on the follow-up action list?

[0:29:47] Voice 8: Yes,

[0:29:48] Planner Thomaidis: Planner Tomatis.

[0:29:50] Planner Thomaidis: Thanks, Chair Elliott. I just wanted to note that we provided a response to a few of the questions.

[0:30:00] Planner Thomaidis: the LTC had at their last meeting relating to like looking into whether composting is permitted

[0:30:06] Planner Thomaidis: to composting or manufacturing of compost facilities were permitted

[0:30:11] Planner Thomaidis: that was related to the LTC's discussion about whether to

[0:30:17] Planner Thomaidis: initiate a soil deposit and removal bylaw minor project so staff we've responded to those those

[0:30:26] Planner Thomaidis: those latest questions over email. And if you have any other questions about that, you can let me

[0:30:32] Planner Thomaidis: know.

[0:30:34] Voice 8: That's great. Thank you for raising that, Margot. Trustees, we don't really have consideration

[0:30:41] Voice 8: of a minor project on the agenda today. I guess my question to you is, do we have enough information

[0:30:50] Voice 8: to bring this back? I'm just trying to remember, or did we decide at September 10th that it's

[0:30:58] Voice 8: Soil Deposit and Removal By-law was not going to be a minor project.

[0:31:04] Voice 8: I don't remember what that discussion was about.

[0:31:08] Voice 8: Peter Luckum.

[0:31:10] Trustee Luckham: Sure.

[0:31:12] Trustee Luckham: Put that over there.

[0:31:23] Voice 8: Can you mute one of your speakers?

[0:31:27] Voice 8: Because we're getting feedback.

[0:31:30] Trustee Luckham: There you go.

[0:31:31] Trustee Luckham: I think that does it.

[0:31:32] Trustee Luckham: Perfect.

[0:31:32] Trustee Luckham: Okay.

[0:31:32] Trustee Luckham: Okay. Yeah, so I guess I'm the one that's advocating for this and closest to it.

[0:31:40] Trustee Luckham: And I had trouble getting my hand up earlier.

[0:31:45] Trustee Luckham: So thank you, Planner Tomatis, for your summary on that and appreciate the work that you've done and the complexity that you've identified on this topic.

[0:31:58] Trustee Luckham: I think we only got this message from you last week, and so I've reflected upon it but haven't had an opportunity to have further conversation within the community to determine the necessity for consideration of this potential opportunity.

[0:32:21] Trustee Luckham: So rezoning seems like associated with the costs seems to me like a challenging thing when we're just trying to provide a community need.

[0:32:36] Trustee Luckham: But I would like to have the time to consider this and can raise it again at our next meeting.

[0:32:42] Trustee Luckham: So we just ask for this to stay on the follow-up action list, and I'll take the time in the intervening time to consult with community to determine what the reality of the necessity for this is.

[0:32:59] Trustee Luckham: Thank

[0:33:02] Voice 8: you for that, Trustee Luckham. So could we bring back the report, including this information that you'd followed up with staff for our next meeting, and we can consider whether to move forward on a minor project or another minor project?

[0:33:24] Planner Thomaidis: Yeah, we can do that. We can provide a memo just with summarizing everything for the next meeting.

[0:33:31] Planner Thomaidis: Yeah, it

[0:33:32] Trustee Luckham: would be good to have it on the agenda as a, like a briefing.

[0:33:36] Trustee Luckham: Yeah.

[0:33:36] Planner Thomaidis: Okay.

[0:33:38] Planner Thomaidis: Yeah, we can do that.

[0:33:39] Planner Thomaidis: Definitely.

[0:33:41] Voice 8: Great.

[0:33:44] Voice 8: So seeing the 100% complete for the rezoning application to support the connected coast fiber optic installation.

[0:33:51] Voice 8: Thank you so much, again, to staff for getting that expedited as quickly as possible around the Valdez Island to allow for that cable drop.

[0:34:05] Voice 8: And I guess the last item on page 14, we were interested in seeing if Laioxin First Nation would be interested in holding a council-to-council meeting.

[0:34:21] Voice 8: But I think subsequent to that, if I'm not mistaken, we've already seen a letter going out to Cowats and Tribes. Does this include LACs and First Nation? And so the LACs and First Nation Protocol bylaw would be eclipsed by the Cowats and Tribes Agreement.

[0:34:46] Voice 8: agreement? Sorry, Peter, I might be out of step, out of sync here. I'm trying to remember

[0:34:54] Voice 8: who's included with Cowichan Tribes. You're muted, Peter.

[0:35:03] Trustee Luckham: There we go. Okay. So you can hear me now, I guess. Yeah, it's actually Cowichan Nation. It's

[0:35:22] Trustee Luckham: letters that went to individual nations as members of the Cowichan Nation.

[0:35:30] Trustee Luckham: And so that is a protocol agreement with all of those agencies, assuming that they choose

[0:35:37] Trustee Luckham: to participate, and then developing some further protocols and, in fact, an adoption or change

[0:35:45] Trustee Luckham: of the protocol that we have presently with LIAXON.

[0:35:48] Trustee Luckham: So that's a work in progress through Trust Area Services. So you are correct that perhaps that is advanced beyond the place that we're in to a more broader initiative. That's my two cents.

[0:36:10] Trustee Luckham: Yes,

[0:36:11] Voice 8: thank you. I'm just catching up. So, relationship agreement letters were sent out to Halalt, Penelakut, Staminas, Cowichan tribes, and Laiaksin First Nation in late October.

[0:36:33] Voice 8: And so just wanted to, I guess we can update everyone that conversations are beginning on a updated revised relationship agreement with Cowichan Nation, which would include these five First Nations or tribes.

[0:36:53] Voice 8: So I think we can potentially remove, should we look at removing the sitem as to their interest in holding council-to-council meetings?

[0:37:05] Voice 8: Because I think that was expressed in the letter.

[0:37:13] Trustee Luckham: That's correct.

[0:37:14] Trustee Luckham: I think that would be safe.

[0:37:16] Trustee Luckham: Yeah.

[0:37:19] Voice 8: Okay.

[0:37:20] Voice 8: Okay, so staff, if you want to just follow up with maybe Director Frader, I believe she's away on vacation, but just check back and say that we probably don't need that item.

[0:37:34] Voice 8: Thank you.

[0:37:37] Voice 8: All right, so if there's nothing else on the follow-up action list, I will move into our regular business.

[0:37:44] Voice 8: And so we've got a referral from Salt Spring Island on the bylaw to permit BC Ferries terminal redevelopment and to legalize pre-existing uses.

[0:38:00] Voice 8: So bylaws number 538 and 539.

[0:38:03] Voice 8: The entire package does not appear here in our agenda, but trustees would have received this.

[0:38:10] Voice 8: And so this is just the referral form response summary.

[0:38:14] Voice 8: Murray. So unless there's any objections, I would suggest we indicate that our interests are

[0:38:20] Voice 8: unaffected by the bylaw. Unless anyone else has any reasons to say that we are affected,

[0:38:28] Voice 8: please speak now.

[0:38:30] Trustee Luckham: Well, if you'd like, I'll just make a motion to the effect that our interests

[0:38:33] Trustee Luckham: are not affected. Yes. So I move that the Thetis Island Local Trust Committee advise Salt Spring

[0:38:39] Trustee Luckham: Spring Island Local Trust Committee, that CEDIS's interests with respect to bylaws number

[0:38:47] Trustee Luckham: 538 and 539 are not impacted.

[0:38:53] Voice 8: Thank you.

[0:38:54] Voice 8: I don't think we need a resolution necessarily.

[0:38:57] Voice 8: It says if your agency's interests are unaffected, no further information is necessary.

[0:39:02] Voice 8: But

[0:39:02] Trustee Luckham: we can, sure.

[0:39:06] Voice 8: That's fine, too.

[0:39:08] Trustee Luckham: Typically, we've always made motions, but there you go.

[0:39:10] Voice 8: Okay, we can do that.

[0:39:12] Trustee Luckham: Second.

[0:39:14] Voice 8: Seconded by Trustee Hunter.

[0:39:15] Voice 8: Any further discussion?

[0:39:17] Voice 8: All those in favor, say aye or raise your hand.

[0:39:20] Voice 6: Aye.

[0:39:21] Voice 8: And that is carried.

[0:39:22] Voice 8: Thank you so much, Trustee Luckham.

[0:39:29] Voice 8: Okay, moving rapidly along.

[0:39:32] Voice 8: So we've got no local trust committee projects to consider and no correspondence.

[0:39:36] Voice 8: correspondence however um because we discussed uh paul duncan's correspondence in the meeting

[0:39:44] Voice 8: today and he asked us to consider it um trustees how do you feel about having the letter of october

[0:39:52] Voice 8: 31st added as a late piece of correspondence to this agenda so that it can be referred to

[0:39:59] Voice 8: in the minutes sure

[0:40:04] Trustee Luckham: i don't have any objection to receiving it as late correspondence but would

[0:40:08] Trustee Luckham: just be receiving it for information at this time um i um addressed uh mr duncan's request

[0:40:19] Trustee Luckham: um and don't really have anything further to add but i'd be up to trustee hunter to weigh in

[0:40:26] Voice 6: i have no objection to the report i read it i thought it was uh so no objection okay

[0:40:35] Voice 8: Okay, so I requested staff to add that to the minutes of a future agenda for as late correspondents.

[0:40:45] Voice 8: Sorry, I know it's a bit backwards, but it just gives us something to reference as we've already discussed it.

[0:40:54] Voice 8: So considering there's no new business, we will move into staff reports.

[0:40:59] Voice 8: And I see that for item 12.1, the considering the policy statement amendment project and our options as the Thetis Local Trust Committee, we've got staff, Jason Yeomans.

[0:41:13] Voice 8: But before I go to you, I see Planner Tomaitis' hand raised.

[0:41:18] Planner Thomaidis: Sorry. Thank you, Chair Elliott.

[0:41:20] Planner Thomaidis: I just wanted to interject and say that I think I've spoken with our ledge clerk about this before for the Northern.

[0:41:26] Planner Thomaidis: This is regarding the previous item.

[0:41:29] Planner Thomaidis: publishing something as attached to minutes we it's not not standard practice um but i can i can

[0:41:36] Planner Thomaidis: speak with our ledge clerk about maybe alternatives for making sure that that correspondence is

[0:41:41] Planner Thomaidis: somehow published um i don't think that we we would attach it to minutes after the fact

[0:41:46] Planner Thomaidis: um but we would know yeah

[0:41:49] Planner Thomaidis: what

[0:41:50] Voice 8: i what i was thinking is reposting the agenda oh no that

[0:41:55] Voice 8: that doesn't make sense.

[0:41:59] Planner Thomaidis: I think what we've done in the past is just add it to correspondence for

[0:42:02] Planner Thomaidis: the next meeting. So it is on there.

[0:42:07] Voice 8: Let's do that. And then the minutes can reflect that

[0:42:10] Voice 8: we were referring to an email that all trustees received. So that's fine. Okay. Okay. Thanks.

[0:42:19] Voice 8: Great. Great. So we're moving into the phase four community engagement options,

[0:42:24] Voice 8: um page 18 of your agenda trustees and uh this is being presented to all local trust committees

[0:42:32] Voice 8: and bow and i'm municipality uh so i'll leave it to jason yeomans our senior what are you

[0:42:40] Voice 8: policy advisor forgive me uh thank you in charge of the project thank you okay

[0:42:46] Voice 2: thank you chair

[0:42:46] Voice 2: elliot um how's my audio sometimes it takes a few minutes to uh get things warmed up in the morning

[0:42:51] Voice 2: Okay, great. Two-thirds of you will have heard this spiel before, mere days ago, as I recall, but for Trustee Hunter's benefit, I'll repeat.

[0:43:02] Voice 2: Pete. I'm coming to you today on behalf of Trust Area Services concerning the Islands Trust Policy

[0:43:10] Voice 2: Statement Amendment Project. The current project charter for the Policy Statement Project indicates

[0:43:16] Voice 2: that there will be a modest amount of on-island community engagement at such time as Trust

[0:43:23] Voice 2: Council gives its approval in principle to a draft policy statement. The purpose of this

[0:43:28] Voice 2: This on-island engagement is primarily to help inform local trust committee responses when you receive that draft policy statement on referral from trust counsel in the months ahead.

[0:43:39] Voice 2: So this question is really about what sort of information you feel you need to inform your local trust committee's referral response.

[0:43:48] Voice 2: Page two of the report that has been provided you lays out a range of different types of on-island community engagement that may be able to take place in the months ahead.

[0:43:58] Voice 2: I'll just add that regardless of which local engagement option you choose, your constituents

[0:44:03] Voice 2: will still have the ability to share their opinions directly with Trust Council in the

[0:44:07] Voice 2: form of an online survey.

[0:44:11] Voice 2: That's essentially all there is to it.

[0:44:13] Voice 2: The table that we've created here is not necessarily exhaustive.

[0:44:18] Voice 2: If you feel that it doesn't reflect the types of options that your community needs, feel

[0:44:23] Voice 2: feel free to propose an alternative, recognizing that the current budget that has been proposed,

[0:44:30] Voice 2: which is about to be replaced by an alternative budget based on an executive committee decision

[0:44:34] Voice 2: at last week's meeting, but the budget we are currently working with is $20,000 spread across

[0:44:40] Voice 2: all 13 local trust areas. So there is a limited amount of money that we're able to direct towards

[0:44:46] Voice 2: on-island community engagement, and we'll try and allocate that fairly, or at least allocate that

[0:44:51] Voice 2: equitably based on the decisions that we're hearing from local trust committees. Thank you.

[0:44:59] Voice 8: Great. Thank you so much. So this is, again, just to clarify, the LTC's referral response.

[0:45:08] Voice 8: So the Thetis Island Local Trust Committee will provide a referral response to the draft policy

[0:45:15] Voice 8: that has been adopted in principle. And so if trustees feel that you could give a response

[0:45:22] Voice 8: without community consultation or on behalf of your community,

[0:45:27] Voice 8: we may find that you don't need a meeting or that you do.

[0:45:33] Voice 8: So what are your wishes or thoughts at this point?

[0:45:37] Voice 8: Trustee, welcome.

[0:45:41] Trustee Luckham: Sure.

[0:45:42] Trustee Luckham: Well, out of...

[0:45:43] Trustee Luckham: Am I muted?

[0:45:45] Trustee Luckham: There we go.

[0:45:46] Trustee Luckham: So out of respect for the interest in maintaining

[0:45:52] Trustee Luckham: Obtaining a fair and reasonable budget increase, I am interested in advancing option number two and would be happy to make that motion with the understanding that staff would be able to join us at such a town hall within a regular business meeting.

[0:46:13] Trustee Luckham: I think that the size of our population and any local efforts that we can make here should be able to solicit feedback to the LTC to advance a point of view.

[0:46:28] Trustee Luckham: And indeed, as Planner Yeomans has indicated, that members of the public can communicate directly with the project through email or otherwise.

[0:46:37] Trustee Luckham: And I think that would be adequate here.

[0:46:40] Trustee Luckham: and I'd make the motion if somebody wanted me to do that,

[0:46:47] Trustee Luckham: but I'll turn back to the chair.

[0:46:49] Voice 8: Thank you.

[0:46:51] Voice 8: Trustee Hunter, do you have any thoughts on engagement options

[0:46:54] Voice 8: and what would be sufficient for the Thetis Island Local Trust Community?

[0:47:02] Voice 6: Yes, I'm inclined to agree with Trustee Luckham

[0:47:05] Voice 6: that the town hall would be a good way to get people out

[0:47:10] Voice 6: and talking about it, and it says $0, so that's always good.

[0:47:14] Voice 6: Perfect.

[0:47:18] Voice 8: Well, I'd be happy to hear a motion from either one of you.

[0:47:23] Trustee Luckham: Well, I've got it in front of me here, Ken, unless you're ready.

[0:47:26] Trustee Luckham: Go ahead.

[0:47:28] Trustee Luckham: I move that the Thetis Island Local Trust Committee select engagement option number two

[0:47:34] Trustee Luckham: with staff participation for phase four of the community engagement

[0:47:38] Trustee Luckham: about the new draft Islands Trust Policy Statement.

[0:47:42] Trustee Luckham: Second.

[0:47:44] Voice 8: Seconded by Trustee Hunter. Any further discussion?

[0:47:47] Voice 8: discussion. I'll call for the vote. All those in favor, please raise your hand or say aye.

[0:47:53] Voice 8: And that is carried. Thank you, trustees, for another wonderful consensus decision.

[0:48:00] Voice 8: And thank you, Staff Yeomans, for supporting this project so ably. Look forward to further

[0:48:07] Voice 8: information on it.

[0:48:08] Trustee Luckham: Thank you, Chair Elliott. Perhaps I'll say thank you to Jason also for,

[0:48:12] Trustee Luckham: and also to toby for having this conversation at gabriola ltc last week and so it certainly

[0:48:19] Trustee Luckham: set the stage for me to move in the right direction thank you enjoy

[0:48:25] Voice 2: your day everyone

[0:48:26] Voice 8: you too all righty um well thank you and so moving into probably the only other critical

[0:48:36] Voice 8: business decision for today, 12.2, our meeting schedule for actually the next year and a quarter,

[0:48:47] Voice 8: January 2025 to March 2026. This is a request for decision. And actually, I'll turn it over to

[0:48:55] Voice 8: Lisa Staff-Millard. Perhaps you could introduce it and talk to us about some of the options.

[0:49:03] Voice 8: Good

[0:49:07] Voice 7: morning, everyone. Well, you all have the request for decision there. The options are outlined in the attached schedule. When we were looking at the venue, the multipurpose center is not available at all on Tuesdays anymore. It will be in use by the nurse practitioner.

[0:49:33] Voice 7: commissioner. So if you want to keep your meetings Tuesdays at 9 30 a.m. the library is available at

[0:49:43] Voice 7: Forbes Hall as is the boardroom although I saw pictures of the boardroom and locally you would

[0:49:48] Voice 7: know better than I but it didn't look suitable for public participation. The assembly room is

[0:49:56] Voice 7: available on Tuesdays but not until after 10 30 which would mean that in-person meetings would

[0:50:02] Voice 7: need to start about 11 30 because the ferry arrives at 11. um and so it's your i did hear

[0:50:09] Voice 7: back from trustee hunter that he had a preference for the library at 9 30 a.m i believe chair elliott

[0:50:17] Voice 7: was neutral and um so you can decide today please on your location and time and if possible

[0:50:27] Voice 7: possible which meetings that you would like to hold electronically. You are required by your

[0:50:33] Voice 7: bylaw to have two meetings in person. However, you can have any more than that that you choose.

[0:50:45] Voice 8: Excellent. Thank you, Lisa. And thanks for laying out the options so well. Trustee Luckham.

[0:50:50] Voice 8: Sure.

[0:50:53] Trustee Luckham: I did not provide any feedback in advance. Apologies for that. I am actually inclined to want to use the boardroom, although it is a small space, which Lisa's kind words, I think, are capturing.

[0:51:14] Trustee Luckham: capturing. We actually have had fairly sizable meetings in there on island with the Improvement

[0:51:22] Trustee Luckham: District and others that maybe I've seen 10 people in that room, which might be a little crowded,

[0:51:29] Trustee Luckham: but there is actually a pair of doors that open out onto a deck that if we were actually meeting

[0:51:37] Trustee Luckham: in the more reasonable months at the hall in person, that I think that space would be adequate,

[0:51:43] Trustee Luckham: Whereas the library doesn't really have seating or tables that we wouldn't have to reshuffle the room in advance of the meeting in order to facilitate a meeting.

[0:51:55] Trustee Luckham: So my inclination would be to book the board room and then my inclination would be to make those two in-person meetings that are necessary, the June and July ones, so that we can embrace the summer traffic on the island in the July time frame.

[0:52:16] Trustee Luckham: and June is still usually the weather's reasonably good that if for some reason maybe that might even

[0:52:21] Trustee Luckham: be the policy statement town hall opportunity but maybe we might want to reconsider the town

[0:52:31] Trustee Luckham: hall opportunity meeting for the policy statement when it's clear about when and how that might be

[0:52:40] Trustee Luckham: and that perhaps then we might rejig the agenda

[0:52:44] Trustee Luckham: so we had a bigger space with a different start time.

[0:52:47] Trustee Luckham: But I would say let's, and that's up to the,

[0:52:51] Trustee Luckham: obviously we need consensus on this.

[0:52:54] Trustee Luckham: I would like to have consensus that I'd like to use the boardroom

[0:52:57] Trustee Luckham: and I'd like to make June and July the in-person meetings

[0:53:00] Trustee Luckham: and the other electronic.

[0:53:05] Voice 8: Okay, thank you for articulating those preferences.

[0:53:10] Voice 8: References. A question about the June and July. Those are very close together. And then there's a large gap before the meeting in fall. I know we're trying not to put meetings in August.

[0:53:26] Voice 8: August. We've heard from staff that there was a number of meetings scheduled for August that

[0:53:32] Voice 8: generally caused there to be no slowdown as there usually is. So I want to respect that

[0:53:43] Voice 8: and give everyone a chance to catch their breath during summer. I do support the idea of two in

[0:53:50] Voice 8: in-person meetings, June and July, that would be great.

[0:53:54] Voice 8: September is too busy to meet with everything else.

[0:53:57] Voice 8: I guess there was no time in October.

[0:54:03] Voice 8: So, Ken, having heard these considerations,

[0:54:07] Voice 8: would you be up for the boardroom and having in-person meetings in June and July?

[0:54:15] Voice 6: That works, except, of course, if we're going to have the public meeting,

[0:54:19] Voice 6: then we should have the hall.

[0:54:23] Voice 6: And I don't know how much notice we have to give for that.

[0:54:27] Voice 6: If we could start at 11.30, then I guess that works for, you know,

[0:54:32] Voice 6: the island and for us too.

[0:54:34] Voice 6: So, yeah.

[0:54:37] Voice 6: And what about September?

[0:54:38] Voice 6: You say June and July, that's barely a month,

[0:54:41] Voice 6: six weeks apart for the two meetings.

[0:54:46] Voice 6: Does that mean there was no time in September?

[0:54:49] Voice 6: or is it just maybe everybody's busy in September?

[0:54:54] Voice 6: I don't know.

[0:54:55] Trustee Luckham: Yeah, September is UBCM and Trust Council

[0:55:00] Trustee Luckham: a pretty busy time.

[0:55:02] Trustee Luckham: Okay, okay.

[0:55:04] Trustee Luckham: So the only consideration with respect to the town hall

[0:55:08] Trustee Luckham: that we're anticipating for the policy statement,

[0:55:10] Trustee Luckham: we may even want to consider scheduling that

[0:55:13] Trustee Luckham: in the evenings of which I don't know if I was clear

[0:55:18] Trustee Luckham: in the Policy Statement Amendment project

[0:55:22] Trustee Luckham: that staff could attend electronically.

[0:55:26] Trustee Luckham: So I think when that becomes clear about the timing,

[0:55:32] Trustee Luckham: then we should reconsider the time of day

[0:55:36] Trustee Luckham: that such a meeting would be held

[0:55:38] Trustee Luckham: and indeed the space if necessary.

[0:55:42] Voice 6: Sounds good.

[0:55:44] Trustee Luckham: Okay.

[0:55:45] Voice 8: So a question to Lisa.

[0:55:49] Voice 8: So if we set the schedule now and then let's say the policy draft comes out in the summer and we discover, say, July 29th is a good date for a town hall meeting.

[0:56:04] Voice 8: We could potentially change that to 1130 so we could secure a larger venue.

[0:56:11] Voice 8: Is that what I'm hearing is an option or look at an evening meeting?

[0:56:21] Voice 7: chair elliott yes you could do either um and if you didn't know that information

[0:56:27] Voice 7: uh in time for your june meeting you could do it by a resolution um without meeting and you

[0:56:33] Voice 7: could change the the time and the venue we just need to change our public notices then at that

[0:56:39] Voice 7: point okay

[0:56:40] Voice 8: so i think if you could make a note for yourself since hopefully you'll be the one

[0:56:45] Voice 8: setting those up that we'll check in at the June meeting and make sure that, yeah, I think we'll

[0:56:53] Voice 8: know by then. So if this meeting schedule meets with everyone's general approval, knowing that we

[0:57:00] Voice 8: can change either the venue or the time if we give enough notice, does somebody want to make

[0:57:07] Voice 8: the recommended motion on page 23?

[0:57:12] Trustee Luckham: So I can move that the Theta Sound Local Trust Committee

[0:57:15] Trustee Luckham: approve the january 2025 to march 2026 meeting schedule and i'll just add as discussed because

[0:57:22] Trustee Luckham: there's obviously some details associated with that and um if that's satisfactory we've got a

[0:57:28] Trustee Luckham: second i'll just speak to the motion for a second sure

[0:57:31] Voice 8: um trustee hunter would you want to second

[0:57:34] Voice 8: yeah

[0:57:34] Voice 6: so second does that mean that the june and july one will be in person is that obvious oh

[0:57:40] Voice 6: well

[0:57:41] Trustee Luckham: yeah i guess is that obvious no

[0:57:44] Voice 8: actually we probably should um so

[0:57:47] Trustee Luckham: then let me just add

[0:57:49] Trustee Luckham: then that the june and july meetings be in person and others are electronic okay

[0:57:57] Trustee Luckham: one

[0:57:57] Voice 8: second thank you so much and for discussion trustee luckham yeah

[0:58:03] Trustee Luckham: well you know it only became

[0:58:04] Trustee Luckham: clear to me just recently about i was sort of bristling a little bit about um moving our

[0:58:10] Trustee Luckham: meeting schedule adoption until march but it finally dawned upon me is that in the new year

[0:58:15] Trustee Luckham: everybody wants to start planning their lives for the following year and actually having our

[0:58:20] Trustee Luckham: meeting schedule laid out for the first part of the year is actually quite helpful

[0:58:28] Trustee Luckham: so i appreciate that and i think that the other thing that hasn't been said because travel is

[0:58:34] Trustee Luckham: is clearly a complexity associated with our meetings.

[0:58:40] Trustee Luckham: And I think what's important

[0:58:41] Trustee Luckham: is that the two locally elected trustees

[0:58:43] Trustee Luckham: are present in person for those occasions

[0:58:45] Trustee Luckham: when the community might want to address us directly.

[0:58:49] Trustee Luckham: And so I'd just like to suggest that where the option exists

[0:58:54] Trustee Luckham: that the chair and staff could both attend electronically

[0:58:58] Trustee Luckham: for the Thetis meetings if they thought

[0:59:01] Trustee Luckham: if they thought that it would be helpful in terms of their scheduling and and of course uh respecting

[0:59:07] Trustee Luckham: the financial impacts of having to travel um you know three or four hours return trip plus ferry

[0:59:13] Trustee Luckham: fares in order to attend a what is often not a long meeting on thetis so um hopefully um we can

[0:59:21] Trustee Luckham: apply that discretion thank

[0:59:26] Voice 8: you um is there any further discussion on the motion if not i'll call

[0:59:34] Voice 8: for the vote all those in favor oops i raised my hand please raise your hand thank you that is

[0:59:41] Voice 8: carried excellent okay thanks for the great discussion and um i always look forward to

[0:59:51] Voice 8: coming over to thetis so i hope we get i love the in-person meetings

[1:00:00] Voice 8: well it's true uh okay so we've got uh trust conservancy highlights uh thank you to our

[1:00:08] Voice 8: acting manager um carolyn stewart for these highlights of our october 1st 2024 board meeting

[1:00:16] Voice 8: of course i sit on the conservancy board so um if you have any questions very happy to answer those

[1:00:22] Voice 8: We are very slow. It's a slow moving ship at the moment. We are just looking to get letters out to all the nations in the trust area about the Conservancy's next five year plan, which of course must be approved by the Minister of Municipal Affairs,

[1:00:45] Voice 8: who gave us direction to really seek a much deeper engagement

[1:00:50] Voice 8: with First Nations on philosophy and intent of conservation going forward.

[1:00:57] Voice 8: So we're looking to see those letters going out in January.

[1:01:00] Voice 8: That's the big piece of work.

[1:01:03] Voice 8: And 12.4, we've got a copy of the digital copy of the Heron

[1:01:09] Voice 8: and an applications report.

[1:01:12] Voice 8: So we'll just ask if there's any questions on either the applications report, expense report, adopted policies, and standing resolutions of the local trust committee webpage.

[1:01:26] Trustee Luckham: None.

[1:01:27] Voice 8: None. See, none.

[1:01:29] Voice 8: So we'll move into 13.1, our active projects report and future projects report.

[1:01:34] Voice 8: These we can always amend. And actually, I encourage us to consider the future projects report and just adjust as needed. There is no active project. So this is what we are currently debating.

[1:01:52] Voice 8: Of course, each local trust committee can have one minor project that can be done for under $5,000.

[1:02:01] Voice 8: And we don't have a minor project.

[1:02:04] Voice 8: We moved through our rezoning of the marine area quite quickly.

[1:02:09] Voice 8: So I do recall from a meeting a while ago, so item six, OCP, LEB, possible amendments.

[1:02:21] Voice 8: I know there's no real interest in local trustees to do another OCP review, but there are a lot of items here. Shoreline, sea level rise, wharfs, regional conservation plan, and so on.

[1:02:38] Voice 8: Have you turned your mind to even organizing this list, Margot, seeing what is still potentially relevant and maybe bringing this back to see if there's some aspect of this that could be undertaken as a minor project, rather than sort of a collection ground of all the potential projects that we could be doing?

[1:03:02] Voice 8: Yeah,

[1:03:06] Planner Thomaidis: thanks Chair Elliott. If the LTC wants to direct staff to do that, to bring back a report and go through this list and kind of organize it a bit better and come up with options for potential future minor projects, they can definitely do that.

[1:03:24] Planner Thomaidis: But so far, we've only been more recently directed after the minor project, the marine area review after that was completed in July.

[1:03:35] Planner Thomaidis: The LTC is only really directed to explore the soil deposit and removal bylaw so far.

[1:03:42] Planner Thomaidis: And that's also, I guess, considered underway, that consideration of that minor project.

[1:03:51] Planner Thomaidis: But the LTC could direct staff.

[1:03:53] Planner Thomaidis: staff however they wish to for this information to be presented yeah

[1:03:59] Voice 8: it was mainly for my interest

[1:04:01] Voice 8: in and i'm i'm as i'm new here to uh sort of satisfy my curiosity about some of these

[1:04:09] Voice 8: items whether they're still relevant but i certainly don't want to send you doing extra

[1:04:14] Voice 8: work when we're still considering this other potential project trustee luckham yeah

[1:04:21] Trustee Luckham: that's um

[1:04:22] Trustee Luckham: A great idea to review that list because, indeed, that list has been accumulating over probably 10 or 12 years.

[1:04:33] Trustee Luckham: And it may be that it's not necessarily relevant today.

[1:04:39] Trustee Luckham: And so I think because it's quite lengthy, I think that's a reasonable idea.

[1:04:44] Trustee Luckham: And I'm assuming that what we're talking about there is just simply a conversation to shorten up the list.

[1:04:51] Trustee Luckham: So it's sort of it kind of fits into the scope of a minor project and maybe not even any kind of project.

[1:05:01] Trustee Luckham: But I think it's obvious that we should probably identify it as such.

[1:05:06] Trustee Luckham: But I note that on the future projects report under four is also an OCP amendment that maybe should be included in that other report.

[1:05:18] Trustee Luckham: But I'm glad that it's actually identified as a separate item and active transportation is the topic because there's a lot of interest in active transportation, support for active transportation.

[1:05:32] Trustee Luckham: And we have a group on the island here that's working hard and potentially there's even some grant money that may finally become available to us.

[1:05:42] Trustee Luckham: And I understand that they made an application to work on, I don't have this terminology that they're necessarily using, but some kind of a road-based network trail system or walkway safe access along the road network, particularly between the school and the ferry and other areas on the island.

[1:06:05] Trustee Luckham: And so that is certainly worthy of promoting and thinking about what any language that might be considered to be added or changed in the OCP.

[1:06:18] Trustee Luckham: What comes to mind in all of this, I'm certainly keen on reviewing that entire list as a minor project.

[1:06:26] Trustee Luckham: But I can't help but wonder, is any OCP amendment of any kind really a minor project?

[1:06:34] Trustee Luckham: Unless it's black and white, I'm not completely clear on that would be the case, but would

[1:06:40] Trustee Luckham: appreciate any staff's thoughts on that.

[1:06:42] Trustee Luckham: But perhaps a first step in that is taking item number four and item six and having a

[1:06:51] Trustee Luckham: report to uh discuss what seems to be necessary to maintain on the list in the long um certainly

[1:06:59] Trustee Luckham: the most obvious one is the amendments associated with the associated islands ocp lub review which

[1:07:09] Trustee Luckham: um isn't an urgent matter but is a matter of concern so happy to hear from staff through

[1:07:18] Trustee Luckham: through the chair, on what constitutes an OCP minor project,

[1:07:22] Trustee Luckham: and is that a simple thing that can be done under minor projects?

[1:07:29] Planner Thomaidis: Yeah, through the chair, I think it depends.

[1:07:33] Planner Thomaidis: So, for example, the marine minor project,

[1:07:40] Planner Thomaidis: unzoned marine area minor project that the LTC just completed in July this year,

[1:07:45] Planner Thomaidis: that was technically an OCP amendment.

[1:07:47] Planner Thomaidis: It was a very straightforward one. It was OCP and LUB associated bylaws amendment. But I guess because the nature of the amendment made it a minor project, it wasn't highly complex.

[1:08:04] Planner Thomaidis: So it's hard to tell before digging into this anymore, whether updating the official community plan, for example, to reflect better policies for active transportation, like proposing amendments, whether that would be considered minor or major, depends on their complexity, depends on how many amendments are being proposed, depends on how much community engagement the LTC would like to do.

[1:08:34] Planner Thomaidis: in support of those types of projects. So there's some factors to consider. I know that's not a

[1:08:39] Planner Thomaidis: straightforward answer necessarily, but that's just off the top of my head. We've seen some OCP

[1:08:46] Planner Thomaidis: projects that are very minor in nature and that are, yeah, that are not, it's, you know, under

[1:08:53] Planner Thomaidis: $5,000 budget. And then we've seen others that are much longer and much higher in budget.

[1:09:00] Planner Thomaidis: So

[1:09:04] Voice 8: it seems to me that we still need to do a little information gathering to even see which elements of this laundry list of OCP and potential LEB amendments, you know, could be achievable as a minor project or are desirable.

[1:09:24] Voice 8: terrible, and just even understanding where some of them came from, like support the construction

[1:09:32] Voice 8: of a storage building prior to construction of a principal dwelling. That seems like a very

[1:09:36] Voice 8: specific ask, but at what point was it made, or that this was identified as a potential

[1:09:44] Voice 8: priority, and is it still desired? So it would be quite a bit of work, I would imagine, to

[1:09:51] Voice 8: um see which of these items or where each of these items are at um how do you want to proceed

[1:10:05] Voice 8: trustees um i don't want to send staff off to do a lot of extra work but there might be some

[1:10:12] Voice 8: valuable items in here that we could accomplish before end of term if not the soil deposit

[1:10:17] Voice 8: deposit by-law. Trustee Luckham?

[1:10:21] Trustee Luckham: Yeah, I think what was helpful in

[1:10:26] Trustee Luckham: Planet Tomatis' remarks there is identifying what truly is a minor project and anything

[1:10:35] Trustee Luckham: under $5,000. It's not like we have 10 blocks of $10,000, $5,000 checks. We might accomplish one

[1:10:43] Trustee Luckham: or two of those throughout the remainder of the term based upon the budget available

[1:10:48] Trustee Luckham: on an annual basis, I presume.

[1:10:50] Trustee Luckham: But I think what would be helpful

[1:10:53] Trustee Luckham: would be some kind of a report.

[1:10:55] Trustee Luckham: And I would be happy to work with Planner Tomatis

[1:10:59] Trustee Luckham: if all of these items were dropped into, say, a spreadsheet

[1:11:04] Trustee Luckham: and were identified as minor projects, yes or no,

[1:11:11] Trustee Luckham: or whatever kind of categorization might be helpful to the LTC

[1:11:16] Trustee Luckham: and whether or not they're currently relevant or not.

[1:11:19] Trustee Luckham: And I could provide some context for each of them.

[1:11:25] Trustee Luckham: It would require some reflection

[1:11:27] Trustee Luckham: to think about how they ended up here.

[1:11:29] Trustee Luckham: And then a report back to the LTC

[1:11:33] Trustee Luckham: that had the substance of that material.

[1:11:36] Trustee Luckham: And then we could simply eliminate some of them

[1:11:39] Trustee Luckham: or consolidate them,

[1:11:41] Trustee Luckham: and then determine whether or not there's any

[1:11:44] Trustee Luckham: that we, in terms of priorities, I guess that would be the consideration of the LTC is to

[1:11:49] Trustee Luckham: prioritize. And I do see that doing this in a discrete way, surgically, addressing as a minor

[1:11:57] Trustee Luckham: project, maybe over the next five years, those things that we should address. And admittedly,

[1:12:04] Trustee Luckham: there might be some repetition associated with doing that. But if it enables us to advance it

[1:12:09] Trustee Luckham: it in a really simple way without an entire OCP review, which is more challenging, I think.

[1:12:19] Trustee Luckham: I would be glad to advance this in some fashion.

[1:12:23] Trustee Luckham: So I'd look forward to having a briefing and I can contribute what knowledge I have

[1:12:28] Trustee Luckham: to creating that background information.

[1:12:32] Trustee Luckham: information.

[1:12:36] Voice 8: Well, I know to Midas, does that seem reasonable to work with Trustee Luckham and

[1:12:42] Voice 8: perhaps even Trustee Hunter might have some ideas to contribute if

[1:12:46] Voice 8: you were on the decision-making panel when some of these ideas were surfaced?

[1:12:52] Planner Thomaidis: Yeah, yeah, that sounds reasonable, just making a, you know, sharing information that way. I think

[1:12:57] Planner Thomaidis: what it, just to summarize, it sounds like looking for maybe low-hanging fruit, the projects that

[1:13:04] Planner Thomaidis: could be accomplished in relatively um small amendments or simpler amendments um as opposed

[1:13:12] Planner Thomaidis: to wide-scale official community plan review projects like overhauling or doing an entire

[1:13:18] Planner Thomaidis: housekeeping um of of a bylaw is sort of more like a few little low-hanging fruit uh changes

[1:13:25] Planner Thomaidis: or amendments that might be made um in support of of any of anything in this list um and i think

[1:13:33] Planner Thomaidis: yeah some some time to consider all all the items with um trustee leckham would be really helpful

[1:13:40] Planner Thomaidis: and trustee hunter yeah

[1:13:44] Voice 8: great it sounds like a we have a plan and some agreement

[1:13:51] Voice 8: um i had just one other question if we're concluded on that matter so item three on the

[1:14:01] Voice 8: future projects report this letter of understanding between thetis ltc and the couch and valley

[1:14:05] Voice 8: Valley Regional District. So I understand the letter has been sent and it actually went from

[1:14:12] Voice 8: the Thetis LTC and Salt Spring Island LTC because there's a tiny little slice in Salt Spring Island

[1:14:20] Voice 8: that's covered by Cowichan Valley Regional District. And so we're awaiting, I think, a

[1:14:25] Voice 8: response. But I just wanted to ask if there was interest in advancing or updating the letter of

[1:14:32] Voice 8: understanding uh would that be a minor project or could that be something that would be done

[1:14:37] Voice 8: administratively uh

[1:14:42] Planner Thomaidis: i'd have to confirm i'm pretty sure it would be a minor project um but it might

[1:14:48] Planner Thomaidis: involve not just um island planning staff it might uh you know trust area services might be involved

[1:14:55] Planner Thomaidis: might be a bit more of a higher level administrative advocacy project i'm not

[1:15:02] Planner Thomaidis: entirely sure yet i'd have to i'd have to ask my rpm okay

[1:15:07] Voice 8: perfect if you could inquire about that

[1:15:09] Voice 8: um i think there was indication this that would be a minor project so i just wanted to

[1:15:15] Voice 8: confirm that right yeah but uh director mclinton i'm sure you're in receipt of that letter uh

[1:15:23] Voice 8: no urgency but um if you wanted to get back to the ltc's on any interest or not in updating a

[1:15:32] Voice 8: letter of understanding that's what that piece of um a business is about trustee locum yeah um

[1:15:42] Trustee Luckham: i'm trying to recall the the road that we've traveled already but um um there was a draft

[1:15:53] Trustee Luckham: letter of understanding or protocol that was crafted years ago and at the time there was

[1:16:00] Trustee Luckham: no interest on the boards at the board level to advance that um the fact that we have a very uh

[1:16:09] Trustee Luckham: interested and active director here and with us today um i think that it is very worthwhile

[1:16:17] Trustee Luckham: considering elevating that um just for the purpose of ensuring that the the lines of communication

[1:16:25] Trustee Luckham: are clear and that what our expectations are and indeed what the director and the regional

[1:16:34] Trustee Luckham: district are able to, how they're able to participate.

[1:16:38] Trustee Luckham: So advancing that would be definitely a good thing, I think.

[1:16:46] Voice 8: Thank you for that.

[1:16:50] Voice 8: Okay.

[1:16:50] Voice 8: Anything further on our current or future projects report, your active, sorry, and future

[1:16:57] Voice 8: projects reports?

[1:16:58] Voice 8: if not um okay so i think that concludes our regular business uh except say our next

[1:17:10] Voice 8: regular meeting is to go back to where was that february thank

[1:17:18] Voice 8: you february 4th tuesday february

[1:17:21] Voice 8: 4th at 9 30 a.m in the forbes hall uh boardroom and that will be electronic february 4th so

[1:17:33] Voice 8: we do have a motion to go in camera we've got some business to conduct so if uh someone wanted

[1:17:40] Voice 8: to read the motion at the end of page two of your agenda before

[1:17:43] Voice 5: you go into close can i just pass

[1:17:45] Voice 5: two other quick things that i i missed yep um there is a um port commission meeting this

[1:17:53] Voice 5: thursday at 11 o'clock if it's open to the public so if anybody was curious about

[1:17:58] Voice 5: what's happening there and um there is a report coming from

[1:18:03] Voice 5: um translating transit uh in late november about the viability of transit between

[1:18:13] Voice 5: between Lady Smith and Ximenes coming through Solterre

[1:18:19] Voice 5: and with they and I for timing it with the fairies.

[1:18:23] Voice 5: So next meeting, hopefully I'll have a little bit

[1:18:27] Voice 5: more information about what that might look like

[1:18:30] Voice 5: if at all possible.

[1:18:32] Voice 5: So it seems like Thetis would be keen on that

[1:18:38] Voice 5: for my scrawl, but we'll wait to see

[1:18:42] Voice 5: what that the cost might be for everybody so i'll keep you guys posted on those things thank you

[1:18:48] Voice 8: thank you so much director clinton that's great information okay um motion to close the meeting

[1:19:01] Voice 8: if someone could read that out i

[1:19:04] Voice 6: move that the meeting be closed to the public in accordance

[1:19:07] Voice 6: with the community charter part 4 division 3 section 91a for the purpose of considering

[1:19:12] Voice 6: personal information about an identifiable individual who holds or is being considered

[1:19:17] Voice 6: for a position as an officer, employee, or agent of the municipality, or another position appointed

[1:19:25] Voice 6: by the municipality, and that the recorder and staff attend the meeting.

[1:19:31] Voice 8: Thank you, moved, and

[1:19:34] Voice 8: Trustee Hunt, Luckum, is that a second?

[1:19:36] Trustee Luckham: Well, that is a seconding, but I'd also like to take the

[1:19:40] Trustee Luckham: moment to thank jesse mcclinton for joining us today very much appreciate that very much and

[1:19:46] Trustee Luckham: look forward to seeing you at our next meeting conversation but you're going to get tossed out

[1:19:51] Trustee Luckham: because we're going in camera so i just wanted to acknowledge that and thank you for joining us

[1:19:56] Voice 5: wonderful enjoy the rest of your meeting thanks everyone bye thanks

[1:20:00] Voice 8: jesse thank you uh trustee

[1:20:02] Voice 8: luckham for reminding me of my chair duty the need to be more uh acknowledging these people as they

[1:20:09] Voice 8: come and go uh so thank you moved and seconded and any discussion on the motion all those in favor

[1:20:16] Voice 8: please raise your hand all right and that is carried thank you okay give everyone a chance

[1:20:27] Voice 8: to reset do we all have the in-camera meeting agenda i

[1:20:34] Voice 6: need to get that up on my screen

ADOPTED 
Thetis Island ADOPTED 1 of 5 
Local Trust Committee Minutes 
November 12, 2024 
Thetis Island Local Trust Committee 
Minutes of Regular Meeting 
 
 
 
Members Present: Tobi Elliott, Chair 
 Peter Luckham, Local Trustee 
 Ken Hunter, Local Trustee 
  
Staff Present: Margot Thomaidis, Planner 2 
 Jason Youmans, Senior Policy Advisor 
 Lisa Millard, Meeting Administrator/Recorder 
  
Others Present: There was approximately one (1) member of the public in attendance. 
 
1. CALL TO ORDER 
Chair Elliott called the meeting to order at 9:30 a.m. She acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations and read excerpts from the Lyackson First 
Nation and Penelakut Tribe websites describing their history and connection to the region. 
2. APPROVAL OF AGENDA 
By general consent, the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Hunter did not provide a report. 
 
Trustee Luckham reported the following: 
 Contract for clean up on Pilkey Point Road property has been finalized; and 
 Acknowledged passing of Honourable Justice Murray Sinclair. 
3.2 Chair's Report 
Chair Elliott reported the following: 
 Participated in Remembrance Day ceremonies on Gabriola Island and acknowledged 
the service of veterans; 
 Attended Union of BC Municipalities convention and highlighted resolution 
requesting the Ministry of Health review to amend manual on composting toilets 
and grey water practices; 
 Attended September Trust Council Meeting and noted request for Provincial review 
of Islands Trust Act; and 
 Attended forum hosted by Galiano Conservancy to discuss marine conservation, 
forest restoration, and managing deer population. 
Date:  
Location:  
November 12, 2024 
Electronic Meeting 

 ADOPTED 
Thetis Island ADOPTED 2 of 5 
Local Trust Committee Minutes 
November 12, 2024 
3.3 Electoral Area Director's Report  
Director Jessie McClinton was in attendance and noted the following: 
 Cowichan Valley Regional District moving into budget process; 
 Working to find replacement for alternate Director; and 
 Held a meeting on Thetis in September and provided local update to attendees. 
4. PUBLIC COMMENTS 
Member of the public asked if the Local Trust Committee was prepared to cap tax increases as 
they move into budget talks at Trust Council and requested Trustees read two taxation reports 
posted on the Thetis Island website prior to going to the December Trust Council meeting. 
 Chair noted an email dated October 31, 2024 had been received from the speaker and 
that while a cap on taxes might not be possible they would commit to reading the 
reports referred to and considering the request. 
 A Trustee thanked the speaker for their work on the reports, noted appreciation for the 
opportunity to discuss the work prior to it being presented to the Cowichan Valley 
Regional District, indicated they understood the necessity for financial restraint, and 
noted they can not commit to a taxation cap but can work on keeping any increases as 
low as possible.  
5. MINUTES 
5.1 Local Trust Committee Minutes dated September 10, 2024 - for adoption 
  Adoption of the minutes were deferred to the next regular business meeting. 
5.2 Section 26 Resolutions-Without-Meeting Report dated November 5, 2024 
  Received for information. 
5.3 Advisory Planning Commission Minutes - none 
6. BUSINESS ARISING FROM MINUTES 
6.1 Follow-up Action List dated November 5, 2024 
Discussion ensued regarding the potential for the Local Trust Committee to initiate a Soil 
Deposit and Removal Bylaw project and the following comments were noted: 
 The Planner had sent an email to the Local Trust Committee answering questions 
regarding composting and the manufacturing of compost facilities; 
 A Trustee noted the complexity of the issue and indicated they would like to engage 
community members in conversation to determine interest in the need for the 
bylaw; and 
 The Planner indicated they would provide a summary, for further discussion, at the 
next meeting. 
7. DELEGATIONS - none 
8. APPLICATIONS AND REFERRALS 
8.1 Salt Spring Bylaw No's 538 and 539 - Referral Response 
 

 ADOPTED 
Thetis Island ADOPTED 3 of 5 
Local Trust Committee Minutes 
November 12, 2024 
TH-2024-030 
It was MOVED and SECONDED 
That Thetis Island Local Trust Committee advise Salt Spring Island Local Trust 
Committee that Thetis Island Local Trust Committee’s LTC interests are 
unaffected by the Salt Spring Island Local Trust Committee Draft Bylaw No. 538 
and No. 539. 
CARRIED  
9. LOCAL TRUST COMMITTEE PROJECTS - none 
10. CORRESPONDENCE - none 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
Chair requested letter of October 31, 2024 from Paul Duncan be added as correspondence on 
the next agenda. 
11. NEW BUSINESS - none 
12. STAFF REPORTS 
12.1 Phase 4 Community Engagement Options - Policy Statement Amendment Project - 
Staff Report 
The Senior Policy Advisor summarized the staff report, outlined options available to the 
Local Trust Committee regarding community engagement on the Islands Trust draft 
Policy Statement, and noted that members of the community will also have opportunity 
to provide feedback through a survey.  
Discussion ensued. 
 
TH-2024-031 
It was MOVED and SECONDED 
that the Thetis Island Local Trust Committee select Engagement Option No. 2 
with staff participation for Phase 4 Community Engagement about the new draft 
Islands Trust Policy Statement. 
CARRIED 
12.2 January 2025 - March 2026 Local Trust Committee Meeting Schedule - Request for 
Decision 
Staff summarized the proposed meeting schedule. Discussion ensued regarding in-
person meetings and their location. 
 
TH-2024-032 
It was MOVED and SECONDED 
that Thetis Island Local Trust Committee approve their January, 2025 to March, 
2026 Meeting Schedule as discussed with the June 10, 2025 and July 29, 2025 
meetings to be held in-person at Forbes Hall Boardroom and remainder of 
meetings to be held electronically. 
CARRIED 

 ADOPTED 
Thetis Island ADOPTED 4 of 5 
Local Trust Committee Minutes 
November 12, 2024 
 
12.3 Trust Conservancy Highlights of October 1, 2024 Board Meeting 
  Received for information. 
12.4 Trust Conservancy - The Heron - Fall Edition 
  Received for information. 
12.5 Applications Report dated November 5, 2024 
  Received for information. 
12.6 Trustee and Local Expense Report - September 2024 
  Received for information. 
12.7 Adopted Policies and Standing Resolutions 
  Received for information. 
12.8 Local Trust Committee Webpage 
  No updates required. 
13. WORK PROGRAM 
13.1 Active Projects Report dated November 5, 2024 
  Received for information.  
13.2 Future Projects Report dated November 5, 2024 
  Discussion ensued and the following comments were noted: 
 LTC asked staff to determine if Item 4 “Active Transportation” and Item 6 “Possible 
Official Community Plan and Land Use Bylaw amendments” are considered a major 
or minor project; 
 Item 3 “Letter of Understanding between the Thetis Local Trust Committee and the 
Cowichan Valley Regional District” was sent, staff are waiting for a response, and if 
there is interest in updating the letter of understanding and/or protocol agreement. 
Staff to determine if this would be done administratively or become a minor project; 
and 
 Staff will work on identifying potential projects as either major or minor and bring a 
report to the LTC. Then, the Local Trust Committee can consolidate, eliminate, and 
prioritize items. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for Tuesday February 4, 2025 at 9:30 a.m. to be held 
electronically. 
15. CLOSED MEETING 
15.1 Motion to Close the Meeting 

 ADOPTED 
Thetis Island ADOPTED 5 of 5 
Local Trust Committee Minutes 
November 12, 2024 
TH-2024-033 
   It was MOVED and SECONDED 
that the meeting be closed to the public in accordance with the Community 
Charter, Part 4, Division 3, s.90(1) (a) for the purpose of considering: 
(a)  personal information about an identifiable individual who holds or is 
being considered for a position as an officer, employee or agent of the 
municipality or another position appointed by the municipality; 
and that the Recorder and Staff attend the meeting. 
CARRIED 
The meeting was closed to the public at 10:50 a.m.  
15.2 Recall to Order 
  The meeting was recalled to order at 10:56 a.m. 
The Chair will rise and report at the next regular business meeting  
16. ADJOURNMENT 
By general consent, the meeting was adjourned at 10:57 a.m. 
 
 
_________________________ 
Tobi Elliott, Chair 
 
Certified Correct: 
 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder