Governance Committee Regular Meeting Agenda

Extracted text (beginning)

Governance Committee
Revised Agenda
 
Date:Monday, November 3, 2025
Time:10:00 am - 3:00 pm
Location:Electronic Zoom Meeting
Pages
1.CALL TO ORDER
2.AGENDA
2.1New Items and Re-Ordering of the Agenda
3 - 3
Late item from Chair Gedye - revised Matrix
2.2Approval of Agenda
3.PUBLIC COMMENT PERIOD
4.DELEGATIONS
None.
5.CORRESPONDENCE
None.
6.ADMINISTRATIVE COORDINATION
6.1Draft Minutes of Previous Meetings
6.1.1Governance Committee minutes of August 13, 2025
4 - 8
For review and approval
6.2Resolutions Without Meeting
None.
6.3Follow up Action List
9 - 11
For review
7.BUSINESS - WORK PROGRAM ITEMS
7.1Trust Council Direction on 2022 Governance Report Recommendations - Briefing
12 - 13
7.2Trust Council Policy 7.2.1 (Trustee Remuneration) - Verbal Update

8.BUSINESS - OTHER
8.1Governance Committee 2026/27 Budget Request - Trust Council Policies Review
Project - Request For Decision
14 - 19
That Governance Committee recommend to Trust Council the following 2026/27
budget  request for inclusion in the draft 2026/27 budget:
1)    $6,000 for continuation of Trust Council policies review project. 
8.2Consolidation of Two Trust Council Policies (2.2.1 - Request For Decision and 2.2.2 -
Council Meeting Preparation) - Briefing
20 - 32
8.3Consolidation of Three Trust Council Policies in regards to Resolutions Without
Meeting - Verbal Update
Staff initiated project
8.4Proposed Governance Committee 2026/2027 Meeting Schedule - Request For
Decision
33 - 35
1.    That Governance Committee adopt the proposed meeting dates of April 29, July
15, October 8, and November 25 of 2026 and of January 13, 2027 for the 2026/27
fiscal year.
    
2.    That Governance Committee direct staff to schedule all adopted Governance
Committee meeting dates as electronic meetings. 
9.BUSINESS - NEW
10.WORK PROGRAM
36 - 38
For review and referral to Trust Council before each quarterly TC meeting
11.NEXT MEETING
Wednesday, January 28, 2026, from 10:00 a.m. to 3:00 p.m.
12.CLOSED MEETING
If desired:
That the meeting be closed to the public in accordance with the Community Charter, Part 4,
Division 3, s.90, (quote the pertinent section here, for example, (1)(a) personal information
about...) and that the recorder and staff [attend/not attend] the meeting.
13.RISE AND REPORT
If requested
14.ADJOURNMENT
*Approximate time is provided for the convenience of the public only and is subject to change
without notice.
2

>>>>>>URGENCY >>>>>>>> 
NOT IMMEDIATE but IMPORTANT 
 
   * Compensation 
* Info to candidates before election  
* Meeting process (bylaw 101 & policies) 
 
* Secretariat/ In-Hse counsel 
URGENT and HIGH PRIORITY 
 
  *  Election of Executive Committee 
* Strategic/Corporate Planning process 
               / management review 
* Help Trustees fulfil their roles 
 
NOT IMMEDIATE and LOWER PRIORITY URGENT but LOWER PRIORITY  
                            [when prioritized by TC] 
* Committees - clear mandates/ size & numbers/ 
champion proposals to TC 
* Help Trustees understand their 

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