Regional Planning Committee Special Meeting Agenda

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Regional Planning Committee
Agenda
 

Date:Monday, January 20, 2025
Time:10:00 am - 1:00 pm
Location:Electronic Zoom Meeting
Pages
1.CALL TO ORDER
2.AGENDA
2.1Review of the Agenda
Late items, new items and re-ordering of the agenda
2.2Approval of Agenda
3.PUBLIC COMMENT PERIOD
4.BUSINESS - WORK PROGRAM ITEMS
4.1Bylaw Compliance and Enforcement Policy Review Draft Manual and Policy 5.5.1 -
Request For Decision
2 - 5
4.1.1Draft Bylaw Compliance and Enforcement Best Practices Manual - Plain
Language
6 - 28
4.1.2Draft Trust Council Policy 5.5.1 - Bylaw Compliance and Enforcement Policy
29 - 38
4.1.3Draft Trust Council Policy 5.5.1 - Bylaw Compliance and Enforcement Policy
- Blacklined Version
39 - 48
4.1.4Table Summarizing the Recommendations of the Office of the Ombudsman
Report
49 - 53
4.1.5Bylaw Compliance and Enforcement Review Project Project Charter v.3
54 - 55
5.NEXT MEETING
The next Regional Planning Committee meeting is February 7th, 2025.
6.ADJOURNMENT
*Approximate time is provided for the convenience of the public only and is subject to change
without notice.

Islands Trust Briefing Page 1 
 
 
 
 
REQUEST FOR DECISION 
 
 
To: Regional Planning Committee  For the Meeting of: January 20, 2025 
     
From: Planning Services   Date Prepared: January 10, 2025 
     
SUBJECT:
  
Bylaw Compliance & Enforcement Policy Review – Draft Manual and Policy 5.5.1 
 
RECOMMENDATION:  
 
1. That Regional Planning Committee review and provide direction on changes to draft Bylaw 
Compliance and Enforcement Policy 5.5.1 and the draft Bylaw Compliance and Enforcement 
Best Practices Manual. 
 
DIRECTOR COMMENTS: Trust Council most recently supported Regional Planning Committee’s (RPC) 
request for a plain language version of the best practices policy document and approved inclusion of a 
Local Trust Committee (LTC) Bylaw Compliance and Enforcement policy in the project charter. The plain 
language document is attached for Regional Planning Committee’s further consideration. Staff have 
made extensive revisions to Policy 5.5.1 since the RPC last met, focusing on incorporating the 
recommendations of the Ombudspersons office, and are recommending that RPC also review these 
policy changes at the special meeting.  
 
1. PURPOSE:   
To bring back the draft Bylaw Compliance and Enforcement Best Practices Manual for further review 
(Attachment 1).  In addition, since the last meeting staff have continued to work on draft revisions to 
Trust Council Bylaw Compliance and Enforcement Policy (Policy 5.5.1), specifically to incorporate the 
recommendations of the Office of the Ombudsperson (Attachments 2 and 3). Staff are recommending 
that Regional Planning Committee (RPC) also focus on reviewing the revisions to Policy 5.5.1 as it is the 
foundational policy and the source of much of the content of the Bylaw Compliance and Enforcement 
Best Practices manual.  
2. BACKGROUND 
In September 2023, Trust Council directed that “the recommendations from the Office of 
Ombud

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