Regional Planning Committee Special Meeting Minutes

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ADOPTED 
Regional Planning Committee  
Minutes of a Special Meeting  
January 20, 2025 ADOPTED Page 1 of 6 
Regional Planning Committee 
Minutes of a Special Meeting 
 
Date: 
Location: 
January 20, 2025 
Electronic Meeting 
 
 
Members Present: Laura Patrick, Salt Spring Island Local Trustee, Chair 
 Sam Borthwick, Denman Island Local Trustee, Vice Chair 
Mairead Boland, Saturna Island Local Trustee 
Aaron Campbell, North Pender Island Local Trustee 
Tobi Elliott, Executive Committee Representative 
David Graham, Denman Island Local Trustee 
Peter Luckham, Thetis Island Local Trustee (Ex Officio) 
 
Member Regrets: Mikaila Lironi, Lasqueti Island Local Trustee 
 
Staff Present:   Stefan Cermak, Director, Planning Services 
Robert Kojima, Regional Planning Manager 
    Warren Dingman, Bylaw Compliance and Enforcement Manager   
    Rob Kroeker, Planning Services Administrative Assistant / Recorder 
 
Others Present: None.  
 
1. CALL TO ORDER 
 
Chair Patrick called the meeting to order at 10:01 a.m. and acknowledged that participants of 
the meeting were attending all across the territories of the Coast Salish peoples.  
 
2. AGENDA 
 
 2.1 Review of the Agenda 
 
The following new item was presented for consideration: 
 
• Discussion of Minutes of the September 4, 2024 Regional Planning Committee 
meeting  
 
 2.2 Approval of the Agenda  
 
By general consent the Regional Planning Committee approved the agenda as 
amended. 
 
3. PUBLIC COMMENT PERIOD 
 
 No members of the public were present.   

ADOPTED 
Regional Planning Committee  
Minutes of a Special Meeting  
January 20, 2025 ADOPTED Page 2 of 6 
 
4. BUSINESS – WORK PROGRAM ITEMS 
 
4.1 Bylaw Compliance and Enforcement Policy Review Draft Manual and Policy 5.5.1 – 
Request For Decision 
 
Regional Planning Manager Kojima introduced the request for decision, noting that the 
Regional Planning Committee is reviewing the latest version of the Bylaw Compliance 
and Enforcement Best Practices Manual, and the additions to Trust Council Policy 5.5.1 
that were guided by the Ombudsperson’s report. Committee discussion included: 
• add the Bylaw Enforcement Pathway flowchart to the Best Practices Manual 
table of contents under Steps to Compliance 
• Trust Council Policy 5.5.1 Bylaw Compliance and Enforcement is the core policy, 
and should be worked through first 
• review from the perspective of an island resident navigating the bylaw process  
• the plain language Best Practices Manual should be carefully aligned to Trust 
Council Policy 5.5.1 
• changes to the policy will be tracked and adopted by resolution at the 
conclusion of the meeting’s editing process 
• the Ombudsperson’s report suggests that policy should be clear and easy to 
follow 
• does Trust Council Policy 5.5.1 set out legal authority for entering property per 
the Ombudsperson’s report?  
 
Director Cermak explained that in policy documents, sources of legal authority are 
generally not quoted. He noted that section D of the

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