Financial Planning Committee Regular Meeting Minutes

Extracted text (beginning)

ADOPTED 
Financial Planning Committee 
Minutes of a Regular Meeting 
October 18, 2023 ADOPTED Page 1 of 7 
 
Financial Planning Committee 
Minutes of Regular Meeting 
 
Date of Meeting: 
Location: 
October 18, 2023 
Electronic Meeting 
  
Members Present:  
 
Mairead Boland, Local Trustee (Vice Chair) 
Tobi Elliott, Executive Committee Representative 
Kristina Evans, Trust Programs Committee Representative 
David Graham, Local Trustee 
Peter Luckham, Executive Committee Representative 
David Maude, Executive Committee Representative 
Laura Patrick, Regional Planning Committee Representative 
Tim Peterson, Executive Committee Representative 
Susan Yates, Islands Trust Conservancy Board Representative 
 
Member Regrets: 
 
Member Absent 
 
Staff Present: 
 
Joe Bernardo, Local Trustee (Chair) 
 
Jamie Harris, Governance Committee Representative 
 
Russ Hotsenpiller, Chief Administrative Officer (CAO) 
Julia Mobbs, Director, Administrative Services (DAS) 
Clare Frater, Director, Trust Area Services (DTAS) 
Stefan Cermak, Director, Planning Services (DPS) 
Nancy Roggers, Finance Officer 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: 
 
 
One member of the public was present. 
 
1. CALL TO ORDER 
 
Vice Chair Boland called the meeting to order at 10:01 a.m. and acknowledged that the lands 
and waters that encompass the Islands Trust area have been home to indigenous people since 
time immemorial. Individual trustees and staff introduced themselves. 
  
2. AGENDA 
 
2.1 Review of the Agenda 
 
The following was presented for consideration as new business items for discussion: 
 9.1 – Provincial and Federal granting opportunities 
 9.2 – Financial Planning Committee (FPC) access to business cases in a timely 
manner 
 
2.2 Approval of Agenda 
 

 ADOPTED 
Financial Planning Committee 
Minutes of a Regular Meeting 
October 18, 2023 ADOPTED Page 2 of 7 
By general consent the Committee approved the agenda as amended. 
 
3. PUBLIC COMMENT PERIOD 
 
No member of the public expressed a wish to provide comments. 
 
4. DELEGATIONS 
 
 None. 
 
5. CORRESPONDENCE 
 
None. 
 
6. ADMINISTRATIVE COORDINATION 
 
6.1 Draft Minutes of Previous Meeting 
 
6.1.1 Financial Planning Committee draft minutes of August 30, 2023 
 
The Committee noted a typographical error in Resolution 2023-027 to be 
corrected and requested to add two sentences to the draft minutes in New 
Business section 8.1: “Business cases for budget requests are prepared by 
various Islands Trust bodies through July to October. The Financial Planning 
Committee is not provided with those business cases until the agenda for the 
October FPC meeting is published, shortly before that meeting.” 
 
By general consent the Committee approved the minutes as amended. 
 
6.2 Resolutions Without Meeting 
 
None.  
 
6.3 Follow up Action List (FUAL) 
 
The Follow-up Action List was presented for information. 
 
7. BUSINESS – WORK PROGRAM ITEMS 
 
7.1 Budget Overview – Briefing 
 
Director

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