Executive Committee Regular Meeting Minutes
· Islands Trust Area · Meeting Documents · 2023
Original Trust document
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14,699 characters of machine-extracted text. Extraction is automatic and can be wrong; the original governs.
Topics: Agriculture & the ALR · First Nations & reconciliation · Governance & budget · Climate & environment — our classification, not the Trust's.
Extracted text (beginning)
ADOPTED Executive Committee Minutes of a Regular Meeting October 11, 2023 ADOPTED Page 1 of 8 Executive Committee Minutes of Regular Meeting Date: Location: October 11, 2023 Electronic meeting, Public venue Islands Trust 200-1627 Fort Street Victoria, BC V8R 1H8 Members Present Peter Luckham, Chair, Thetis Trustee Tobi Elliott, Vice-Chair, Gabriola Trustee David Maude, Vice-Chair, Mayne Trustee Timothy Peterson, Vice-Chair, Lasqueti Trustee Staff Present Russ Hotsenpiller, Chief Administrative Officer (CAO) David Marlor, Director, Legislative Services (DLS) Clare Frater, Director, Trust Area Services (DTAS) Stefan Cermak, Director, Planning Services (DPS) Robert Barlow, Legislative Services Clerk/Recorder 1. CALL TO ORDER The meeting was called to order at 9:15 a.m. Chair Luckham expressed recognition and appreciation of the long history of the Coast Salish People who have lived and who continue to live in the Trust Area, and stated gratitude to live and work on Coast Salish territory. 2. APPROVAL OF AGENDA 2.1 Introduction of New Items The following addition to the agenda was presented for consideration: 9.5 Rainwater catchment for multi-family dwellings 2.2 Approval of Agenda By general consent the Committee approved the agenda as amended. 3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING None. 4. ADOPTION OF MINUTES 4.1 Executive Committee draft September 26, 2023, Regular Meeting minutes By general consent the Committee approved the minutes as presented. ADOPTED Executive Committee Minutes of a Regular Meeting October 11, 2023 ADOPTED Page 2 of 8 4.2 Executive Committee draft October 4, 2023, Special Meeting minutes By general consent the Committee approved the minutes as presented. 5. FOLLOW UP ACTION LIST AND UPDATES 5.1 Follow Up Action List/Director/CAO Updates It was noted that the list is extensive and would benefit from a detailed review which followed. CAO Hotsenpiller spoke to the status of items on the FUAL that he is responsible for and recommended removing or combining some items. EC-2023-101 It was MOVED and SECONDED, That Executive Committee request staff to update the FUAL by removal of the completed items and that #2, #7 and #8 be consolidated and put on the Executive Committee Work Plan. CARRIED CAO Hotsenpiller continued by providing an update on other work being conducted including the budget process, corporate planning and the visioning process. DLS Marlor spoke to the items on the FUAL that he is responsible for and recommended removing an item and noted that the Executive Committee Sponsorship policy requires clarity around the process, including eligibility. There was discussion about providing more clarity in the FUAL regarding some items. EC-2023-102 It was MOVED and SECONDED, that item #2 of the FUAL, in the Director, Legislative Services section, be amended to produce a sh
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