Executive Committee Special Meeting Agenda

Extracted text (beginning)

Date:
Time:
Location:
Pages
1.  CALL TO ORDER
2.  APPROVAL OF AGENDA
2.1  Introduction of New Items
2.2  Approval of Agenda
3.  EXECUTIVE COMMITTEE PROJECTS
Executive Committee Special Electronic Meeting
                      Agenda
Wednesday, October 4, 2023
12:30 pm
Electronic meeting, Public venue
Islands Trust
200-1627 Fort Street
Victoria, BC V8R 1H8

3.1Executive Committee FY2024/25 Business Cases - RFD
3 - 54
That Executive Committee recommend to the Financial Planning Committee, for
inclusion in
the Fiscal Year 2024/25 Budget: 
$10,000 for History and Heritage Grants in Aid1.
$15,000 for Application Sponsorship2.
$30,000 for Reconciliation Action Plan3.
$50,000 for Communications4.
$1,000 for NAPTEP application sponsorship5.
$10,000 Building footprint GIS data layer6.
$35,000 for Policy Statement Amendment Project7.
$90,000 for Bylaw Portal Licensing and Implementation Project8.
$84,291 GIS Coordinator9.
$34,000 for Microsoft 36010.
$210,000 Salt Spring Island Office relocation11.
Attached Business Cases
Building Footprint GIS Data Layer Update Business Casei.
Policy Statement Amendment Project Business Caseii.
Bylaw Portal Licensing and Implementation Project Business Caseiii.
Salt Spring Office Relocation Business Caseiv.
Microsoft 360 Business Casev.
Geographic Information Systems Staffing Requestsvi.
4.NEW BUSINESS
5.CORRESPONDENCE (for information unless raised for action)
5.1Trustee Gauvreau re:  History Heritage and Conservation Grant email dated
September 7, 2023
55 - 56
6.NEXT MEETING
7.ADJOURNMENT
2

Islands Trust  Request For Decision Page 1 
 
 
 
 
REQUEST FOR DECISION 
 
 
To: Executive Committee  For the Meeting of: October 4, 2023 
     
From: Trust Area Services  Date Prepared: September 29, 2023 
     
SUBJECT:
  
Executive Committee FY2024/25 Business Cases 
  
 
RECOMMENDATION:  
 
1. That Executive Committee recommend to the Financial Planning Committee, for inclusion in 
the Fiscal Year 2024/25 Budget: 
 
1. $10,000 for History and Heritage Grants in Aid 
2. $15,000 for Application Sponsorship 
3. $30,000 for Reconciliation Action Plan 
4. $50,000 for Communications 
5. $1,000 for NAPTEP application sponsorship 
6. $10,000 Building footprint GIS data layer 
7. $35,000 for Policy Statement Amendment Project 
8. $90,000 for Bylaw Portal Licensing and Implementation Project 
9. $84,291 GIS Coordinator 
10. $34,000 for Microsoft 360 
11. $210,000  Salt Spring Island Office relocation 
 
CAO COMMENTS: This is an initial recommendation to Executive Committee for the 2024/25 budget.  
The recommendation supports continuation of Trust Council programs and implementation of policy-
directed activities. Executive Committee has an opportunity, early in the budget cycle, to consider these 
budget requests and allows for discussion and identification of priority budget items.  If business cases 
do not adequately address critical issues, they can be amended for the next cycle of the budget process 
in November 2023.  It is antici

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