Executive Committee Special Meeting Minutes

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Executive Committee Minutes of a Special Meeting  Page 1 of 3 
October 4, 2023 ADOPTED 
 
Executive Committee 
Minutes of a Special Meeting 
 
Date:  
Location:  
October 4, 2023 
Electronic meeting, Public venue 
Islands Trust  
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Trustee 
 Tobi Elliott, Vice-Chair, Gabriola Trustee 
 David Maude, Vice-Chair, Mayne Trustee (Victoria boardroom) 
 Timothy Peterson, Vice-Chair, Lasqueti Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services (DLS) 
 Clare Frater, Director, Trust Area Services (DTAS) 
Stefan Cermak, Director, Planning Services (DPS) 
Lori Foster, Executive Coordinator/Recorder 
 
Members of the public 
present: 
None 
 
1. CALL TO ORDER 
 
Chair Luckham called the meeting to order at 12:34 p.m. and stated gratitude to live and work 
on Coast Salish First Nations territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following at: 
 
4.1 Bowen Council meeting update – Discussion 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
3. EXECUTIVE COMMITTEE PROJECTS 
 
 
 

 
 
Executive Committee Minutes of a Special Meeting  Page 2 of 3 
October 4, 2023 ADOPTED 
3.1 Executive Committee FY2024/25 Business Cases – RFD 
 
CAO Hotsenpiller introduced the request for decision (RFD) and gave an overview of the 
business cases. 
 
Regarding the eleven (11) recommended budget allocations, shown in the table on 
pages 4-6 of the agenda package, Executive Committee and staff discussed the 
rationales for the requests. 
 
 The History and Heritage Grants in Aid program was not funded last fiscal (the 
2023/24 column should read zero, not $4,000). 
 
 Regarding the $30,000 budget request to support reconciliation, staff will bring a 
report to Executive Committee’s next meeting outlining how the Provincial grant of 
$150,000 for reconciliation (to be spent over 5 years) is intended to be allocated in 
conjunction with this budget request. 
 
 In general, Executive Committee commented on the future of Islands Trust office 
locations, that a remote work force offers downsizing options or centralization.  The 
budget request for the Salt Spring office relocation is currently dynamic pending 
receipt of further details. 
 
EC-2023-100 
It was Moved and Seconded, 
 That Executive Committee recommend to the Financial Planning Committee, for 
inclusion in the Fiscal Year 2024/25 Budget:  
1.  $10,000 for History and Heritage Grants in Aid 
2. $15,000 for Application Sponsorship 
3. $30,000 for Reconciliation Action Plan 
4. $50,000 for Communications 
5. $1,000 for NAPTEP application sponsorship 
6. $10,000 Building footprint GIS data layer 
7. $35,000 for Policy Statement Amendment Project 
8. $90,000 for Bylaw Portal Licensing and Implementation Project 
9. $84,291 GIS Coordinator 
10. $34,000 for Microsoft 360

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