Trust Council Regular Meeting Agenda (Part 1)
· Islands Trust Area · Meeting Documents · 2023
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Topics: Marine & foreshore · Aquaculture & shellfish · Fresh water & aquifers · Housing & affordability · Forestry & trees · Bylaw enforcement · Agriculture & the ALR · First Nations & reconciliation · Transportation & ferries · Governance & budget · Climate & environment — our classification, not the Trust's.
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Date: Time: Location: Pages Tuesday, September 26, 2023 1. LAND ACKNOWLEDGEMENT 1:00 PM - 1:00 PM 2. CALL TO ORDER / APPROVAL OF AGENDA 3. GENERAL BUSINESS ARISING 3.1 Consent Agenda Items By general consent, that Islands Trust Council adopt the recommendations as presented in items 3.1.1 to 3.1.3. 3.1.1 June Trust Council draft meeting minutes 8 - 20 That Islands Trust Council adopt the minutes as presented. 3.1.2 Trust Council Follow-Up Action List 21 - 30 Receive for information. 3.1.3 Resolution without Meeting (RWM) Report 31 - 31 Receive for information. 4. CLOSED WORKING SESSION - Separate Cover 1:15 PM - 3:00 PM That Islands Trust Council close the meeting to the public subject to Section 90 (1)(i) of the Community Charter in order to consider receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and that staff attend the meeting. BREAK 3:00 PM - 3:15 PM The meeting is scheduled to reopen to the public; however actual time may vary. 5. EXECUTIVE 3:15 PM - 4:30 PM 5.1 Consent Agenda Items By general consent, that Islands Trust Council adopt the recommendations as presented in items 5.1.1 to 5.1.2. Islands Trust Council Quarterly Meeting Tuesday, Sept 26, to Thursday, Sept 28, 2023 See agenda for details Pender Islands Community Hall 4418 Bedwell Harbour Road, North Pender Island, BC 5.1.1 Chief Administrative Officer's Report 32 - 33 Receive for information. 5.1.2 Executive Committee Work Program Report 34 - 36 That Islands Trust Council approve the work program report as presented. 5.2 Discussion/Decision Items 5.2.1 Bylaw Compliance and Enforcement - Office of the Ombudsperson Report - RFD 37 - 54 That Trust Council direct that the recommendations from the Office of Ombudsperson Report titled: “Voluntary Consultation on Bylaw Enforcement Policies and Practices within the Islands Trust”, dated August 2023, be implemented, and that staff develop and initiate an associated work plan and project charter. 5.2.2 Review of Trust Council Policies - RFD 55 - 61 A. THAT Trust Council rescind: Policy 2.1.5 Islands Trust Legislative Structure;1. Policy 2.1.8 Development Approvals Information Bylaws;2. Policy 2.2.4 Meeting Procedures Bylaw 101;3. Policy 4.1.6 Local Trust Committee Guidelines for Authorizing Decisions; 4. Policy 4.1.10 Use of Islands Trust Flag;5. Policy 4.1.12 Associated Islands Project Prioritization Criteria;6. Policy 4.3.1 Local/Island Advisory Transportation Committees Policy;7. Policy 6.11.1 Trustee Staff Responsibility Guide;8. Policy 7.1.3 Use of Local Trustee Letterhead; and9. Policy 8.1.1 Staff Organization Chart.10. B. THAT Trust Council request staff to review, update and report back to Trust Council with recommendations for amendments to Islands Trust Council policies, and where possible, combine similar policy documents to reduce redundancies. 5.2.3 Request for a Provincial Review - Briefing 62 - 68 6. GOVERNANCE COMMITTEE 4:30 PM - 5:30
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