Trust Council Regular Meeting Agenda (Part 2)

Extracted text (beginning)

Islands Trust Council
Quarterly Meeting
 

Date:Tuesday, September 26, 2023
Time:1:00 pm - 12:00 pm
Location:Pender Islands Community Hall
4418 Bedwell Harbour Road, North Pender Island, BC
Pages
Tuesday, September 26, 2023
1.LAND ACKNOWLEDGEMENT
1:00 PM - 1:00 PM
2.CALL TO ORDER / APPROVAL OF AGENDA
3.GENERAL BUSINESS ARISING
3.1Consent Agenda Items
By general consent, that Islands Trust Council adopt the recommendations as presented
in items 3.1.1 to 3.1.3.
3.1.1June Trust Council draft meeting minutes
8 - 20
That Islands Trust Council adopt the minutes as presented.
3.1.2Trust Council Follow-Up Action List
21 - 30
Receive for information.
3.1.3Resolution without Meeting (RWM) Report
31 - 31
Receive for information.
4.CLOSED WORKING SESSION - Separate Cover
1:15 PM - 3:00 PM
That Islands Trust Council close the meeting to the public subject to Section 90 (1)(i) of the
Community Charter in order to consider receipt of advice that is subject to solicitor-client
privilege, including communications necessary for that purpose; and that staff attend the meeting.
BREAK
3:00 PM - 3:15 PM
The meeting is scheduled to reopen to the public; however actual time may vary.
5.EXECUTIVE
3:15 PM - 4:30 PM
5.1Consent Agenda Items
By general consent, that Islands Trust Council adopt the recommendations as presented
in items 5.1.1 to 5.1.2.

5.1.1Chief Administrative Officer's Report
32 - 33
Receive for information.
5.1.2Executive Committee Work Program Report
34 - 36
That Islands Trust Council approve the work program report as presented.
5.2Discussion/Decision Items
5.2.1Bylaw Compliance and Enforcement - Office of the Ombudsperson Report -
RFD
37 - 54
That Trust Council direct that the recommendations from the Office of
Ombudsperson Report titled: “Voluntary Consultation on Bylaw Enforcement
Policies and Practices within the Islands Trust”, dated August 2023, be
implemented, and that staff develop and initiate an associated work plan and
project charter. 
5.2.2Review of Trust Council Policies - RFD
55 - 61
A.  THAT Trust Council rescind:
1.Policy 2.1.5 Islands Trust Legislative Structure;
2.Policy 2.1.8 Development Approvals Information Bylaws;
3.Policy 2.2.4 Meeting Procedures Bylaw 101;
4.Policy 4.1.6 Local Trust Committee Guidelines for Authorizing
Decisions;
5.Policy 4.1.10 Use of Islands Trust Flag;
6.Policy 4.1.12 Associated Islands Project Prioritization Criteria;
7.Policy 4.3.1 Local/Island Advisory Transportation Committees Policy;
8.Policy 6.11.1 Trustee Staff Responsibility Guide;
9.Policy 7.1.3 Use of Local Trustee Letterhead; and
10.Policy 8.1.1 Staff Organization Chart.
B.  THAT Trust Council request staff to review, update and report back to Trust
Council with recommendations for amendments to Islands Trust Council
policies, and where possible, combine similar policy documents to reduce
redundancies.
5.2.3Request for a Provincial Review - Briefing
62 - 68
6.GOVERNANCE COMMITTEE
4:30 PM - 5:30 PM
6.1Committee Update and Work Program/Matrix - Briefi

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