Executive Committee Regular Meeting Agenda

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Executive Committee
Agenda
 

Date:Monday, February 13, 2023
Time:9:00 am
Location:Islands Trust Victoria Boardroom
200-1627 Fort Street, Victoria, BC
Pages
1.CALL TO ORDER
2.APPROVAL OF AGENDA
2.1Introduction of New Items
2.2Approval of Agenda
2.2.1Agenda Context Notes
4 - 4
3.CLOSED MEETING (if applicable)
That the meeting be closed to the public subject to Sections 90(1)(c)(g) and (i)
of the Community Charter in order to consider matters related to employee
relations, litigation affecting the Islands Trust and receipt of advice that is
subject to solicitor-client privilege and that staff attend the meeting.
 
4.RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING
5.ADOPTION OF MINUTES
5.1January 11, 2023 draft minutes
5 - 12
6.FOLLOW UP ACTION LIST AND UPDATES
6.1Follow Up Action List/Director/CAO Updates
13 - 18
6.2Local Trust Committee Chair Updates
6.3Islands Trust Conservancy Liaison Update
7.BYLAWS FOR APPROVAL CONSIDERATION
None
8.TRUST COUNCIL MEETING PREPARATION
8.1Executive
8.1.1March Trust Council DRAFT schedule
19 - 19
8.1.2Reconciliation Learning Group - RFD
20 - 22
8.1.3Revision of Sunshine Coast Regional District Funding Support Letter - RFD
23 - 25
8.1.4Council Committee System Policy Update and Consolidation - RFD
26 - 40
8.1.5Establishment of an Accessibility Committee - RFD
41 - 59

8.2Local Planning Services
8.2.1Bylaw Enforcement Policies and Practices Overview - Briefing
60 - 72
8.3Administrative Services
8.4Trust Area Services
9.EXECUTIVE COMMITTEE PROJECTS
9.1Trust Council Initiated
9.1.1Executive
9.1.2Trust Area Services
9.1.2.1Draft Revised Policy Statement Amendment Project Charter V6 -
RFD
73 - 80
That Executive Committee recommend Policy Statement
Amendment Project Charter v6, Option 1 to Trust Council.
9.1.3Local Planning Services
9.1.4Administrative Services
9.2Executive Committee Initiated
9.2.1Executive
9.2.1.1Request for Executive Committee Sponsorship of TUP and DVP
Application Fee - RFD
81 - 87
THAT the Executive Committee approve financial sponsorship of
$4050 for Temporary Use Permit application GL-TUP-2023.1
(Parfit) & Development Variance Permit application GL-DVP-
2023.1 (Parfit) application which would
temporarily permit the community arts facility use, legalize
existing buildings and structures, and permit parking areas within
a setback.
9.2.1.2Update on request to the Province for a tree cutting authority -
Briefing
88 - 99
9.2.1.3Draft Budget 2023/24 Review of Funding Requests - Briefing
100 - 102
FPC request to standing committees
9.2.1.4Draft Budget 2023/24 Review of Funding Requests - Briefing
103 - 119
9.2.1.5Revised Policy Statement Amendment Project Business Case FY
2023-24 - RFD
120 - 125
That Executive Committee amend its budget recommendation to
the Financial Planning Committee, for the Fiscal Year 2023/24
Budget by: 
Reducing Policy Statement Amendment Project funding
to $50,000, and forwarding the amended Policy
Statement Amendment Project 2023/24 business case
to the Financial Plannin

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